1. Lesson 3: Changing the Appearance of Worksheets

2. 2 Learning Objectives After studying this lesson, you will be able to:  Change the view of an Excel window  Print worksheets  Edit workbook properties  Insert, delete and hide columns and rows  Print worksheets  Change alignment of cell data

3. 3 Zooming Through Your Worksheet Zoom in to get a close-up view of a worksheet Zoom out to see the full view Zoom group on the View tab of the Ribbon Zoom commands at the bottom-right corner of the Excel window Note! Zooming does not affect how a worksheet will print.

4. 4 Printing Worksheets There is no longer a Print dialog box; in Excel 2013 it is a tab in Backstage view You can change your print options on the Print tab of Backstage view

5. 5 Print Preview The print preview displays one page at a time.

6. Printing Selections May want to print  Only a single range of cells  Multiple nonadjacent ranges within a worksheet Select the desired cells  Use the Control key to select non-adjacent ranges Choose the Print Selection option in Backstage view 6

7. 7 Editing Workbook Properties Info tab of Backstage view

8. 8 Managing Worksheets Insert and delete worksheets  By default, you start with one worksheet per workbook Rearranging, renaming, and formatting worksheets  Move worksheet tabs in any order you wish  Change the color of your tabs The navigation buttons allow you to move through the tabs if they are not all visible.

9. Copying and Hiding Worksheets Copying a worksheet can be useful  May want to save original data while updating the worksheet copy  Create a worksheet structure for repeated use Hide worksheets when end user will review only some of the worksheets 9

10. 10 Modifying Columns and Rows Resizing widths and heights Using AutoFit Insert and delete rows, columns, and cells Hiding and unhiding

11. 11 Changing Widths & Heights Set a precise width or height Manually drag/visually adjust Use AutoFit The width of column A is being manually resized by dragging with a double-arrow

12. Insert and Delete Columns and Rows Insert and delete columns, rows, and cells as needed The ability to insert and delete will come in handy when you want to restructure your worksheet after it has been created 12

13. 13 Inserting and Deleting Cells Add or remove a “chunk” or range of cells from your worksheet Deleting cells can cause problems because it alters the structure of your entire worksheet Use cautiously! When you insert or delete cells, you will get a window that allows you to choose how to shift the cells

14. 14 Hiding Columns and Rows Hidden rows/columns do not show or print Still part of the worksheet Values and formulas referenced by formulas in visible rows and columns Useful when you want to focus attention on other parts of the worksheet Must issue an Unhide command to make them visible once again Notice that row 1 and column F are hidden

15. 15 Vertical Alignment Sets how cell contents line up vertically in a cell  Top  Middle  Bottom Vertical alignment buttons are in the Alignment group on the Home tab

16. Text Rotation Change the angle at which text is displayed in a cell 16 Tip! To specify a rotation not on the list, choose Format Cell Alignment and the Format Cells dialog box will be opened with the Alignment tab displayed.

17. Lesson 3: Changing the Appearance of Worksheets