1. LESSON 15 – DATA TABLES AND PIVOT TABLES BY: GUNNER PETERSON ROBERT DOLL BRIAN FINNAN 1

2. Building a One-Variable Data Table

3. Building a One-Variable Table  A data table is a range of cells that calculates and displays the results of substituting different values in one or more formulas.  A one -variable data table shows results for formulas in which only one argument is changed.

4. Building a One-Variable Table The formula in cell C10 multiplies the number of procedures by the patient fee. The formula in cell C11 adds the three costs and multiplies by the number of procedures. The formula in cell C12 subtracts total costs from total fees. Cell F4 refers to cell C10. Cell G4 refers to cell C11. Cell H4 will refer to cell C12. These are formulas for the data table.

5. Building a One-Variable Table The input values are in column E. The formulas start one column to the right and one row above.

6. Building a One-Variable Table The range for the Data Table command includes the formulas and the input values. The completed data table displays the results of each of the formulas in row 4 if the patient fee is adjusted.

7. Formatting a Data Table 7

8. You can use fill, borders, and conditional formatting to enhance the readability of a data table.

9. Using an En Dash An en dash is a typographical symbol used to mark ranges of labels or values. It is slightly longer than a hyphen. January  March 2010  2013

10. Using an En Dash

11. Creating a Pointer A pointer is Highlight Cells Rules Conditional Formatting to format cells in the data table that match the current fee and profit.

12. Working with Array Formulas The Data Table command inserts the TABLE function, an array formula. An array is any group of cells. Array formulas may be called CSE formulas, because you must press [Ctrl]+[Shift]+[Enter] to complete them.

13. Working with Array Formulas You cannot delete or edit an individual cell in the array. You can delete the entire table or edit input values.

14. Building a Two-Variable Data Table 14

15. Building a Two-Variable Data Table A two-variable data table has two sets of input values, one in a row and one in a column. The data table has one formula, placed above the column values and left of the row values.

16. Building a Two-Variable Data Table Two-variable table with pointers

17. Building a PivotTable 17

18. Building a PivotTable A PivotTable is created from a list range. The initial layout is empty.

19. Editing Field Settings Each field has settings. They include the name and the type of calculation.

20. Editing Field Settings Field settings include the placement of totals and data.

21. Using Calculations in a PivotTable 21

22. Using Calculations in a PivotTable The # of Riders field is placed twice in the PivotTable.

23. Using Calculations in a PivotTable One occurrence of # of Riders uses SUM; the other uses AVERAGE. The Male column shows a sum but can be set to show a percentage.

24. Inserting a Calculated Field A calculated field appears in the PivotTable but is not a field in the source list range.

25. Using Calculations in a PivotTable Shown as percentages Calculated field # of Riders * 10 # of Riders field with Average

26. Using the Slicer Tool A slice is a small section or piece of data in a PivotTable. It enables you to focus on data of particular interest in a large PivotTable. First choose the slice(s) to be shown.

27. Using the Slicer Tool A slice initially includes all items from the field.

28. Using the Slicer Tool When you select one or more items in the Slice shape, the data is “drilled-down.”

29. Refreshing Data in a PivotTable Although a PivotTable is associated with a list range, it does not automatically update if changes are made to the source list. The Refresh button is on the PivotTable Tools Options tab.