1. Oct 28, 2004IEEE Sensor Council IEEE Sensors VP Finances Report Chris Schober October 2004

2. Oct 28, 2004IEEE Sensor Council IEEE Sensors Conference Summary Chris Schober October 2004

3. Oct 28, 2004IEEE Sensor Council Sensors Conference 2003 Toronto Final Financial Summary report submitted for Audit Sept 2004 - no response yet

4. Oct 28, 2004IEEE Sensor Council Conference Financial Audit report summaries 2002 Orlando 2002 Conf loss -$59.9k 2003 Toronto Pre-audit numbers 2003 Conference loss -$43.6k US 2003 Hotel Attrition payoff –29.1k US ($40k CAD) not included in audit document liability was $99.2k US ($124.1k CAD)

5. Oct 28, 2004IEEE Sensor Council Publication income from Conference publications 2002 Conf Proceedings Income +$69.3k 2003 Conf Proceedings Income +111.5k Budget 2004 Conf Pub Income budget $51k 2005 Conf Pub Income budget $54.7k 2006 Conf Pub Income budget $56.3k 2007 Conf Pub Income budget $58k New usage model in effect for 2004

6. Oct 28, 2004IEEE Sensor Council Sensors Conference 2002 Loss of $59.9k – per Audited Budget Includes returning $30k Seed money to Sensors Council Conference “ lowlights ”. No signed PCM contract. PCM did not manage to budget or get approvals for expenses over budget (s.a. $83k actual vs. $23k budget for conf proceedings & tutorial printing therefore a $50k loss). Security hired without approval. Exhibit income much lower than expected ($40k income expected, $9k actual). Does not include the $69.3k profit returned to Council from proceeding sales in 2002 Does not include the $111.5k profit returned to Council from proceeding sales in 2003 OVERALL $120.9k Profit to date

7. Oct 28, 2004IEEE Sensor Council Sensors Conference 2003 pre-audit completion Loss of $43.6k – Submitted audit report Includes returning $30k Seed money to Sensors Council No signed PCM contract. Attendance VERY LOW. No reduction in promo items ordered based on attendance # ’ s. PCM did not ask for approvals for expenses. Hotel contract of rooms at high room rate causing attendees to select other housing. Contract included free exhibit hall. Does not include $29.1 payoff to hotel for attrition clause. No proceeding sales were expected to be received in 2003 (conf Oct 03) so none included. Overall $72.7k loss to date

8. Oct 28, 2004IEEE Sensor Council Sensors Conference 2004 Budget preliminary $TBD – Vellekoop to present estimate Includes returning $15k Seed money to Sensors Council. Two bank accounts set up one US, one Austria. Only US did get seed money (in Oct). Multiple donations from Vienna University (meeting rooms etc) Food & Beverages provided at lower rate from University services Donation of city of ½ banquet costs No exposure to hotel attrition, room block or food & bev No proceeding sales to date

9. Oct 28, 2004IEEE Sensor Council 2002/2003/2004 Registration # ’ s Attendees 617 (pd 557?)357~605-625 # of students in total ~63~109 Tutorials 12555~70?

10. Oct 28, 2004IEEE Sensor Council IEEE Sensors Technical co-sponsor Proposal Chris Schober October 2004

11. Oct 28, 2004IEEE Sensor Council Requests for Technical co-sponsor Budget form must be submitted for approval If approved, $250 Fee to be paid to Council Limit of 2 years* Requires IEEE members get lowest registration rate Requires conference to describe reasoning of benefits to our members in submitted materials. Requires VP conferences approval Requires conferences to be sponsored by non-profits * Unless approved by VP Conferences for only special circumstances

12. Oct 28, 2004IEEE Sensor Council Why Charge for Technical co-sponsor? Encourages conferences to ask for co- sponsorship from Council Creates a process to transition technical co- sponsored to co-sponsorship Allows for participation in conferences