1. 1 expect the best www.vita.virginia.gov Public Private Education Facilities and Infrastructure Act (PPEA) Proposals Briefing to Governor Warner

2. 2 expect the best www.vita.virginia.gov Briefing Outline Overview of the PPEA Process Infrastructure PPEA Proposals and Status Enterprise Applications PPEA Proposal and Status Questions and Wrap-up

3. 3 expect the best www.vita.virginia.gov INITIAL REVIEWCONCEPTUAL REVIEWDETAILED REVIEWCOMP AGREEMENT (CA) Program TeamComplete PPEA Initial ReviewPost for Competing Proposals Evaluate Posted & Competing Proposals Complete Due Diligence Review Detailed Proposal(s) Complete Local Government Review (as needed) Prepare Recommendation(s) for Approval  Negotiate CA  Complete Project Planning  Prepare Recommendation(s) for Approval CIO  Accept/Reject Proposal for Project Planning Approval  Conduct Briefings Conduct Briefings on Recommended Course of Action Conduct Information Briefings Recommend Course of Action for Approval Conduct Briefings (Limited) Recommend CA and Project to ITIB, Cabinet and Governor ITIB & Secretaries of Finance & Administration (Agency Head Role) Receive CIO NotificationAccept/Reject Recommended Course of Action Approve Course of Action for Comprehensive Agreement (FOIA Considerations) Review CA and Project CABINETReceive CIO NotificationSOT, with SOA and SOF Comment, Approves Recommended Course of Action Review CA and Project ITIB (Commonwealth IT Investment Board Role) Prioritize (PPEA) Projects in Annual Report to Governor and GA Review Project for Development (Contingent) Approval OAGReview CA GENERAL ASSEMBLYReceive CIO ReportReceive CIO Information BriefingAddress CA Funding Issues in Appropriations Act (as needed) GOVERNORReceive CIO ReportReceive CIO Information BriefingApprove CA PPEA Process Model

4. 4 expect the best www.vita.virginia.gov PPEA Program Level Organization

5. 5 expect the best www.vita.virginia.gov Program Level Timeline

6. 6 expect the best www.vita.virginia.gov Transition to Detailed Review Conceptual Review Completed – November 2, 2004 Secretary Huang approved the “Course of Action Recommendation” for Detailed Review : Two Tracks Infrastructure… Enterprise Applications… IBMCGI-AMS Northrop GrummanIBM

7. 7 expect the best www.vita.virginia.gov Infrastructure Current Status MilestoneStart DateEnd DateStatusComments Program Planning1/10/20051/27/2005 Develop plan for the detailed review of the VITA PPEA infrastructure proposals. Conduct initial planning meetings. Establish Infrastructure PPEA Steering and Finance Review Committees. Due Diligence1/27/20054/15/2005 Establish the base case/current processes and automated systems which support them. YELLOW - Due Diligence (DD) teams have encountered difficulty in gathering the data required to complete the base case templates. The DD Finance Team is waiting on input from the technical teams to provide asset counts and other information necessary to complete the Finance portion of the base case. Schedules, particularly those relating to data gathering interviews are being intensively managed. Draft SOW/SLA/Ts & Cs3/28/20055/2/2005 Develop Statements of Work (SOW), Service Level Agreement (SLA) expectations and draft terms and conditions. Provide to proposers for completion of detailed proposals. Develop Detailed Proposals5/3/20056/20/2005 Proposers develop detailed proposals in response to base case, SOW/SLA and Terms & Conditions Review Detailed Proposals6/21/20057/25/2005 Commonwealth team reviews detailed proposals Negotiate Comprehensive Agreement 7/26/200510/30/2005 Negotiate Comprehensive Agreement (CA) for infrastructure services. Y G G G G G

8. 8 expect the best www.vita.virginia.gov Infrastructure PPEA Proposals Fred Duball

9. 9 expect the best www.vita.virginia.gov Infrastructure Overview Infrastructure: The hardware, networks and associated services and staff required to support the information systems that agencies use to operate and provide services to citizens. Includes: –Mainframe Computers, Servers and Desktops –Voice and Data Networks –Operating Systems, Email and Productivity Software –Database Management Systems –Data Center Facilities –Customer Care Center (Help Desk)

10. 10 expect the best www.vita.virginia.gov Infrastructure Overview Program Team IBM Northrop Grumman VITA Agency Partners Gartner Gordon & Glickson

11. 11 expect the best www.vita.virginia.gov Organization for Detailed Review Infrastructure Proposals

12. 12 expect the best www.vita.virginia.gov Infrastructure PPEA Oversight Infrastructure PPEA Steering Committee is made up of representatives from the following: Chief Information Officer of the Commonwealth Virginia Information Technologies Agency Department of Motor Vehicles Department of Health Library of Virginia Department of General Services Information Technology Investment Board (ITIB) Department of Accounts Virginia Employment Commission Department of Social Services Department of Corrections

13. 13 expect the best www.vita.virginia.gov Infrastructure PPEA Oversight PPEA Finance Review Committee Members are made up from representatives from the following agencies: Office of the Secretary of Finance Virginia Information Technologies Agency Department of Planning and Budget Department of Treasury Department of Accounts Treasurer of the Commonwealth

14. 14 expect the best www.vita.virginia.gov Infrastructure PPEA Process Current Project Phase

15. 15 expect the best www.vita.virginia.gov Infrastructure Timeline

16. 16 expect the best www.vita.virginia.gov Next Steps Complete Vendor Detailed Proposal Package – May 2 Base Case Financial Analysis Future Capacity Requirements Comprehensive Agreement Statement of Work Service Level Requirements Pricing Matrix Receive Vendor Proposals – June 20

17. 17 expect the best www.vita.virginia.gov Enterprise Applications PPEA Proposals Tim Bass

18. 18 expect the best www.vita.virginia.gov Enterprise Applications Overview Enterprise Applications: Those business processes and associated software applications that are used across state government to provide management and administrative support in the agencies Includes: –Human Resources Management –Financial Management –Accounting –Budgeting –Procurement –Others to be Determined

19. 19 expect the best www.vita.virginia.gov Enterprise Applications Overview Program Team CGI-AMS IBM Agency Partners (Including VITA) Gartner (TBD) Gordon & Glickson (TBD)

20. 20 expect the best www.vita.virginia.gov Organization for Detailed Review Enterprise Applications Proposals

21. 21 expect the best www.vita.virginia.gov Enterprise Applications PPEA Oversight Enterprise Applications PPEA Steering Committee is made up of representatives from the following agencies: Department of Planning and Budget Department of General Services Virginia Information Technologies Agency Office of the Secretary of Technology Department of Human Resource Management Additional Members – TBD

22. 22 expect the best www.vita.virginia.gov Enterprise Applications PPEA Process Current Project Phase

23. 23 expect the best www.vita.virginia.gov Enterprise Applications Timeline

24. 24 expect the best www.vita.virginia.gov Next Steps Convene Steering Committee – April 21 Complete Due Diligence – June 14 Complete Vendor Detailed Proposal Package – June 23 Base Case Financial Analysis Future Capacity Requirements Draft Terms & Conditions Statement of Work Service Level Requirements Pricing Matrix Receive Vendor Proposals – August 4

25. 25 expect the best www.vita.virginia.gov PPEA Points of Contact Fred Duball Infrastructure Program Manager 804-343-9026 fred.duball@vita.virginia.gov Lem Stewart CIO & Program Director 804-343-9002 lem.stewart@vita.virginia.gov Tim Bass Enterprise Applications Program Manager 804-652-5810 tim.bass@governor.virginia.gov Dan Ziomek Deputy Program Director - Governance 804-371-2763 dan.ziomek@vita.virginia.gov