1. Tips on Project Management Fall 2009 Updated Spring 2012 Presented by: Dr. Bun Yue Chair, Division of Computing and Mathematics Spring 2012 University of Houston - Clear Lake

2. Software Process  Adopt a formal/informal process approved by the mentor/instructor.  Use a good version control software. E.g. Bitbucket.org

3. Documentation  Not an afterthought.  Thinking about writing the technical report and making presentations from day 1.

4. Communications: Email  A must  Asynchronous  Multiple recipients  Not reliable  Searchable archive

5. Email Communications  Be considerate  Be specific  Be timely  Follow up promptly  Be clear

6. Meetings  Can be counterproductive?  Need to work: Before the meeting During the meeting After the meeting

7. Meeting Scheduling  Need lead time  Submit a list of time slots good for all team members  Follow up promptly

8. Before the meeting  Discuss questions to be asked  Assign questions  Write and send agenda  Request additional resources

9. During the meeting  Ensure everyone participates.  Stay clear purpose of meeting early.  Summarize discussions, decisions and action items.  Write extensive notes

10. After the meeting  Have a mini team meeting  Compare notes and reach consensus understanding  Write minutes immediately  Follow up with action items  Send and post minutes; ask for feedback.

11. Questions?