1. 7/20/00Copyright 2000 DocuMat, LLC All Rights Reserved1 Using PowerPoint and InterClipper for presentations This guide will help you add media files to your PowerPoint presentations, as well as tell you the differences between the 2 ways to import your Clips (pgs. 2- 6). It also has tips on how to play back the Clips in your presentations (pgs. 7-8).

2. 7/20/00Copyright 2000 DocuMat, LLC All Rights Reserved2 Inserting media objects into PowerPoint presentations Use Insert menu: Object At window, select Create From File Browse to the file you want Leave the Link box unchecked to embed the media file in the PowerPoint file Check the Link box to leave the media file outside of PowerPoint Similar process for Word

3. 7/20/00Copyright 2000 DocuMat, LLC All Rights Reserved3 Embed vs Link ProCon Embed Reliable: media file stays with PowerPoint Easy to make copies of project: one PowerPoint file Easy: don’t have to keep track of paths to media file links PowerPoint file can get pretty large Link Media file can be edited outside of program PowerPoint files stays smaller Two files and a link to keep track of Too easy to lose path to media file especially when moving and copying PowerPoint file   file.ppt file.wav link

4. 7/20/00Copyright 2000 DocuMat, LLC All Rights Reserved4 This page has a sound embedded. PowerPoint Insert Objects: embed Note: This will play in PowerPoint but not in Adobe Acrobat.

5. 7/20/00Copyright 2000 DocuMat, LLC All Rights Reserved5 PowerPoint Insert Objects: link This page has a linked sound. If it’s not sent along with PowerPoint as a separate file it won’t play Note: This will not play in PowerPoint or Adobe Acrobat because it is not linked to a file.

6. 7/20/00Copyright 2000 DocuMat, LLC All Rights Reserved6 Other options for inserting media: Insert Movies & Sounds Insert|Movies and Sounds|Sound from File This link has to be updated if the relation changes between the PowerPoint and media files Note: This will not play in PowerPoint or Acrobat because it is not linked to a file This method only inserts the clip as a link rather than embedding it. As a link, it won’t play unless it is sent along with the PowerPoint file.

7. 7/20/00Copyright 2000 DocuMat, LLC All Rights Reserved7 Prepare Clips to play in PowerPoint Slide Shows  In the Normal view, go to the page that has the embedded media file.  On the Slide Show menu, open Custom Animation.  Select the media Object from the list on the left. Selecting an object will highlight it in the thumbnail picture on the right. Check the box on the left to highlight the image that you would like to animate.  Select the Multimedia Settings tab.  On the Multimedia Settings tab go to the Object Action drop down menu and choose “play.”  Select OK to close the Custom Animation window.  Now the Clip will play when you click “next page” in the Slide Show.

8. 7/20/00Copyright 2000 DocuMat, LLC All Rights Reserved8 PowerPoint Security Warnings PowerPoint may give you warning screens when showing files that open small programs such as media players, called Macros. To play media without the warnings:  On the Tools menu, point to Macro, and then click security.  Click the Security Level tab, and then select low to disable this feature for presentations. Remember to put it back to medium to allow you to choose what macros will run.