1. DOSSIER PREPARATION MENTORING PROGRAM Session #2 June 10  Review “Who am I”, CV, External Reviewers  Getting Started  Putting Together the Dossier: Guidelines, General Tips and Strategies,  Statement of Endeavors  Teaching Section

2. REVIEW  Who Am I Statement (Summary of Professional and Academic Contributions)  CV  External Reviewers  Criteria  Chair Consultation

3. Getting Started: “4 Folders”  Teaching  Research/Scholarship  Service  Clinical (as applicable) File material in these folders and update them frequently for easy reference.

4. Getting Started  Select best material from your “4 Folders”  Material to be included is based on categories dependent upon your faculty series (I, I-M, R, S, B, etc)  Save the rest in a box or file (to be readily available incase asked for)  Material and narrative should specifically relate to how you meet the criteria  Look at dossier samples for examples

5. Putting Together the Dossier (refer to Pages 16-22 of the Criteria/Guidelines)  Use binder (may be printed double-sided)  Make sure your name appears (on upper right corner) of all pages  Page number each page (at bottom center) accordingly  Left hand margin should be set at 1-1/2”; all other margins should be set at 1”  Use 12 point font size (recommend sans serif font such as Arial)

6. Putting Together the Dossier: Recommended organization tips and strategies Make it easy for reviewers to read your dossier!  Tab dividers for each section  Table of contents before each Supporting Materials section  Summaries: tables, charts, graphs  Reference page numbers in Statement of Endeavors narrative to direct readers to corresponding information in Supporting Material section

7. JABSOM’s Top 5 Tip List (refer to handout) 1. Do not assume others will understand 2. Publication Impact vs. Journal Impact 3. Summarize your Accomplishments 4. Quality over Quantity 5. Make the Reviewer’s Job Easy!

8. Part 4-1: STATEMENT OF ENDEAVORS (Refer to Page 17 of the Criteria/Guidelines and Page 4.1 in Application)  Narrative section of dossier  Expand upon your “Who am I” statement  Typical areas to address (Teaching, Research, Service, and Clinical – as applicable)  Categories to address dependent on faculty classification (I, R, M, S, B), refer to application for specific areas to address – use appropriate Page 4.1  Recommended length up to 9 pages total  Suggestion: 1-3 pages per area to address  12 point font size  Guide reviewers to Supporting Materials

9. Statement of Endeavors  Narrative summary Personal statement of your unique aspects and special significance of accomplishments and value in the areas of teaching, research, service, clinical (as applicable). Analysis of your activities since your last promotion or initial hire. Direct it towards readers who are not in your field. Clearly state how you meet all applicable criteria. Tenure applicants should include a statement of future plans and future value to the University and your field.

10. Part 4-2: Supporting Materials  Include material appropriate to your faculty classification and to each section (Teaching, Research, Service, Clinical – as applicable) Such as: Teaching evaluations Bibliography Peer evaluations of contributions Service record Other: clinical activities

11. Statement of Endeavors: TEACHING Note: Instructional Activities and Research/Scholarship carry the greatest weight in your dossier.  Include a statement of your Instructional Philosophy  State the unique aspects and special significance of your teaching contributions and accomplishments

12. Supporting Materials: TEACHING Teaching activities may include: Undergraduate Graduate Medical Student Resident Fellow Post-baccalaureate (Imi-Hoola program) Post-doc training CME/CE

13. Other Teaching Activities  Traditional teaching (courses taught) carry the greatest weight  However, other forms of teaching may be included (especially if your formal teaching load is low).  Be able to describe these activities and their significance to your professional skills and academic contributions to the school/University.  The following activities may be included to highlight your teaching capabilities and contributions Training, Advising, Mentoring National and International teaching/training Teaching presentations to peers and community Serving on or chairing Masters thesis and PhD dissertation committees

14. Supporting Materials: TEACHING (refer to page 17 of the Criteria/Guidelines)  Teaching evaluations (summaries)  Achievement of learning outcomes  List students advised and mentored; Thesis/Dissertation committees served on, students trained  Thank you letters  Special recognition (awards)  Contributions to curriculum development Materials from courses you developed Innovations in teaching or teacher training Publication of educational material (electronic publication, textbooks, etc.)

15. TO DO BEFORE NEXT SESSION: Start sending list of 3-5 external reviewers to your dept chair Work on draft of Teaching Statement of Endeavors (1-3 pages) Gather supporting materials for teaching section (summary of teaching evaluations, teaching honors/awards, contributions to curriculum such as serving special needs, evidence of innovations in teaching or teacher training, including the development of textbooks and innovation in the publication of educational materials such as electronic publication) NEXT SESSION JUNE 17