1. The Analogy The Passenger The Mechanic The chauffeur

2. Passenger = Students/Users A passenger is a term broadly used to describe any person who travels in a vehicle, but bears little or no responsibility for the tasks required for that vehicle to arrive at its destination. There are two common contexts in which the term is used: The first is for persons transported in automobiles or vans, irrespective of whether they have paid for the transportation. The second is for persons who pay to be transported in common carriers, including commercial vehicles and vessels such as buses, trains, airplanes, and ships. For example, a flight attendant on an airline or a cruise ship employee aboard such a ship would not be considered a "passenger" while aboard the vessel, but an employee riding in a company car being driven by another person would be considered a passenger, even if the car was being driven on company business.

3. The Library = The Chauffeur Alternative Titles: Driver, Hire Car Driver, Limousine Driver Car drivers transport passengers to their destinations. A car driver may perform the following tasks: –use mobile computer systems and radio networks to log into waiting passenger information –pick up passengers at designated locations or when hailed, and transport them to their desired destinations –check passenger destinations and determine the most appropriate route –receive money or credit payments for fares and give change –assist passengers with the handling of luggage –keep accurate records of driver shifts, income and expenses –arrange regular repairs, general maintenance and cleaning of vehicles Personal Requirements: able to gain a high level of driving skill able to meet age limits able to work long or irregular hours good communication skills able to remain calm in difficult situations good standard of personal grooming and dress.

4. The Mechanic = IT Guy Alternative Titles: Automotive Technician, Car Mechanic, Mechanic, Motor Mechanic, Vehicle Mechanic –Light vehicle motor mechanics may perform the following tasks: –discuss problems with car drivers or vehicle operators to discover faults, listen to engines, fit and operate special test equipment and test drive vehicles –repair or replace worn and faulty parts by removing assemblies such as engines, transmissions, differentials or steering gear; dismantle them and check parts, referring to manuals as necessary –reassemble, test, clean and adjust repaired or replaced parts or assemblies, use various instruments to make sure they are working properly and put them back into the vehicle –tune engines using special electronic equipment and make fine adjustments (e.g. to carburettors) for smoother running –inspect vehicles and issue roadworthiness certificates or list the work required before a certificate can be issued. –Light vehicle motor mechanics may specialise as Automotive Airconditioning Fitters and Brake Mechanics. They may also specialise as breakdown service patrol officers who give emergency mechanical assistance to members of an automobile association. –Light vehicle motor mechanics work mainly in workshops and wear protective clothing. They need to keep up with changes in motor industry technology. –With the changes in automotive technology, there are now more electronic controls and computers fitted to vehicles. As a result, light vehicle motor mechanics are becoming more specialised in their areas of work. Personal Requirements: enjoy practical and manual activities able to work with hand tools technical aptitude problem-solving skills physically fit normal eyesight and hearing driver's licence essential

5. What we’ve done…. Initial discussions during 2000 VT ETD software test server run on old desktop pc technical setup was problematic various project leaders limited interest from academia “real” server installed in 2003 changes to academic regulations library IT never fully responsible for project huge issues with day to day running of service…

6. Mmm…more work/issues than we anticipated! NO SELF SUBMISSION ALLOWED!!! Student assistant to –Convert files to pdf –Create metadata –Upload files to server Collection Development Department –Link to Innopac –Superficial quality control Very obvious problems –Very limited quality control –Student long gone before ETD approved –NO involvement/responsibility by Academics

7. So…what can IT do for you! Research into best software from a technical viewpoint Budgeting for chosen software and applicable hardware Purchasing of above Installation of above Ongoing support of above Full responsibility for technical aspects/implementation of technical requirements The rest … is up to the library

8. What must the Library do for themselves? Research into software from a informational/Library perspective Appoint at least one full time staff member with full responsibility Amend present staff roles to reflect the scope of the IR/job descriptions Manage the system Policy decisions Publicity campaigns Liaise with IT regarding technical requirements

9. The UJ Archive Committee more representative (ex TWR, RAU and Vista archives) Library, Central Administration and the Historical Studies Department ensure the preservation of the University’s heritage, in all formats. Functions: records management system the University Archives and an Institutional Repository

10. Our issues Upgrade to a Dspace server and software in near future Policies and procedures Self submission very important Shared responsibility inside the Library Collection developments role hugely important How to get the academics committed?

12. Some IT issues before we can go live with DigiSpace Handle Server – handle registration Backup strategy Security configuration – https? Firewall? DMZ? Dspace on standard ports Internal structure of collections?