2. PUPIL ACCOUNTING For High School Staff Genesee ISD September 23, 2009

3. Genesee ISD 09/23/20092 AGENDA 1. Count Dates 2. Legislative Update 3. Residency 4. Students in Transition / Homeless 5. PAM Revisions and PA Concerns 6. Seat Time Waivers 7. MSDS 8. Auditing 9. GAD 10. Evaluation

4. Genesee ISD 09/23/20093 2009 – 10 COUNT DATES 4 th Wednesday after Labor Day September 30, 2009 2 nd Wednesday in February February 10, 2010 If not in session, use the day immediately after with approval of the State Superintendent

5. Genesee ISD 09/23/20094 Requirements for Membership Pupil must have enrolled in the district prior to or on the count date. The pupil must be present on the count date. If absent on the count day, the district must verify the pupil return to school for all class periods for instruction. If the absence was excused – Must attend within 30 calendar days If the absence was unexcused – Must have been enrolled and attendance prior to count day and must attend within 10 school days.

6. Genesee ISD 09/23/20095 SUSPENDED OR EXPELLED PUPIL ON COUNT DAY A pupil who was enrolled and in attendance in a district before the pupil membership count day or supplemental count day or a particular year but was expelled or suspended on the pupil membership count day or supplemental count day shall only be counted as 1.0 FTE if the pupil resumed attendance within 45 days after the pupil membership or supplemental count date. SAA 6(8)

7. Genesee ISD 09/23/20096 Enrollment Reminders Birth Certificate Proof of immunization Verify Residency Section 4 of P.A. Manual Neon Green sheet in packet Request records within 14 days Homeless qualifies for free and reduced lunch. Identify in SPM / MSDS

8. Genesee ISD 09/23/20097 Required Documentation - Reminders Building alpha list must be signed by the principal in INK Attendance Records must be taken class-by-class Attendance must be taken every day Must not refuse to enroll a pupil because parent did not provide a birth certificate

9. Genesee ISD 09/23/20098 Transfer of School Records Revised School Code (380.1135) A school will send a copy of the “school record” to the new enrolling school within 30 days. The No Child Left Behind Act requires that disciplinary records, with respect to suspension and expulsion, are transferred to the new enrolling school.

10. Genesee ISD 09/23/20099 Attendance Records District –wide standard with minimum of letters or symbols. Teachers including substitutes are the only individuals that may take attendance Sub teachers should be informed.

11. Genesee ISD 09/23/200910 Attendance Records (cont.) Drop and transfer dates should be clearly indicated Positive attendance if class does not meet everyday Official document must be printed and signed by the teacher.

12. Genesee ISD 09/23/200911 Attendance Records (cont.) Electronic Attendance – state guidelines Must be signed by the teacher on a weekly basis at a minimum Must be printed and signed weekly for the full week prior to count day (M-F), count week and 30 calendar days after the count date District must have an electronic attendance procedure.

13. Genesee ISD 09/23/200912 Legislative Update State budget forecast is gloomy. State revenues ↓ Look for cuts House / Senate proposes day requirement 165 – 170 days Day is 5 hours 30 hours or 6 days forgiven

14. Genesee ISD 09/23/200913 Legislative Update Online requirement for Alt. Ed. including full- time online learning, increasing the number of online enrollments and completion rates of at- risk pupils and using certified teachers MMC Algebra II CTE program Financial literacy More allowances for personal curriculum Juvenile Detention facilities may be exempt from AYP calculations

15. Genesee ISD 09/23/200914 PUPIL RESIDENCY It is the enrolling district’s responsibility to verify the residency of the pupil. District decides proof A pupil is a resident of the district in which the parents or legal guardian resides, regardless of who has custody. Exceptions

16. Genesee ISD 09/23/200915 PUPIL RESIDENCY NEW A child from a military family who has been placed in the home of the non-custodial parent or a person serving as loco parentis under special power of attorney executed under applicable law while the parent has been assigned to active duty shall be enrolled in that resident district or continue to attend the district of origin. The child may be enrolled one month prior to the beginning of the parent’s tour of active duty and continue to be enrolled up to six months following the parents completion of active duty. PAM page 4-2

17. Genesee ISD 09/23/200916 PUPIL RESIDENCY Can a district advertise and enroll pupil under Section 105 or 105c for the third trimester?

18. Genesee ISD 09/23/200917 PUPIL RESIDENCY Answer No. Current law only allows for the application window for fall enrollment and second semester or second trimester enrollment,. Third trimester allocation/enrollment is not allowed for Section 105 or Section 105c.

19. Genesee ISD 09/23/200918 PUPIL RESIDENCY May a district enroll a pupil as a resident of the district because her ex-stepfather resides in the district?

20. Genesee ISD 09/23/200919 PUPIL RESIDENCY Answer NO. The familial relationship to the stepparent has been broken through the divorce. Relationship by birth or adoption remains in tact regardless of a divorce.

21. Genesee ISD 09/23/200920 PUPIL RESIDENCY A single parent is deployed to Afghanistan. The parent has signed a Delegation of Parental Authority appointing her best friend as loco parentis to her son for 6 months. The friend lives in a neighboring district. Can the pupil continue to be enrolled in the district of origin?

22. Genesee ISD 09/23/200921 PUPIL RESIDENCY Answer Yes. The pupil will be counted as a resident pupil.

23. Students in Transition (Homeless) Ms. Elaina Conklin 22

24. MDE Pupil Accounting Manual Revisions & Concerns http://www.michigan.gov/mde/0,160 7,7-140-6530_6605-22360--,00.html

25. Genesee ISD 09/23/200924 PUPIL ACOUNTING MANUAL Under constant revision – Updated April and August 2009 Put in a notebook with tabs Insert other documents Print by sections – GISD Pupil Accounting website www.geneseeisd.org Scroll to Pupil Accounting in the Quick Link area

26. Genesee ISD 09/23/200925 Page 1-1 District or Building/Program Calendar – new - scheduling winter breaks and spring breaks coinciding with common calendar. Page 1-5(m) Independent study, virtual learning, and Seat-Time Waiver students: In school on count day or verified by online instructor. GISD waiver: Teacher mentor contact Page 1-5 Pupils must enroll with legal name Page 1-5 &7 Exceptions for children of military personnel Shall be granted additional excused absences at the discretion of the LEA superintendent to visit parent Page 1-7 Class Schedules – A district that operates on trimesters with an absent student on the supplemental count day. Section 1 Required Documentation

27. Genesee ISD 09/23/200926 Hours of Pupil Instruction School calendar should indicate the day and time professional development is scheduled. Up to 38 hours of P.D. may be counted as instructional time. The first 30 hours of cancelled pupil instruction that my be “forgiven” does not apply to cancelled teacher p.d.

28. Genesee ISD 09/23/200927 Hours of Pupil Instruction Forgiven Hours The first 30 hours that scheduled pupil instruction had to be cancelled beyond the control of the district, may be counted as hours of instruction Weather Mechanical problems Health Death Not countable: strikes, hunting, funerals, athletic tournaments

29. Genesee ISD 09/23/200928 Hours of Pupil Instruction Forgiven Hours After April 1, not more than an additional 30 hours may be forgiven due to unusual and extenuating circumstances. Approval of State Superintendent required.

30. Genesee ISD 09/23/200929 Section 2 – Hours of Pupil Instruction Page 2-2 new – ISD, LEA, PSA common calendar Page 2-4 May count breakfast period if delivered during instructional time. Page 2-6 District may provide teacher PD training to those HS teachers not involved with proctoring the MME exams during those hours that the MME exam are being taken. The hours for the MME would apply as instructional hours toward the minimum required 1098 hours for grade 11 while the teacher PD time would apply toward the 38 hours of PD time allowed to be counted toward the minimum required 1098 hours for the remainder of the high school grades. Page 2-8 75% Attendance Requirements – seat-time waiver pupils exempt.

31. Genesee ISD 09/23/200930 Section 2 – Hours of Pupil Instruction A district’s alternative education program uses Plato software for math instruction and assessment. Is it permissible to staff the computer lab with a parapro during pupil instructional class time, and then have a certified teacher of record issue the student credit and grade?

32. Genesee ISD 09/23/200931 Section 2 – Hours of Pupil Instruction Answer No. Plato is material available for pupils to use but is not a teacher led interaction. A certificated teacher is required to be present and ready to assist the pupils during the instructional period.

33. Genesee ISD 09/23/200932 Section 3 – Pupil Membership Count Requirements Page 3-1 Alternate Count Day Page 3-1 Children of active duty military personnel Page 3-2 NOTE: requesting and complying with a request of student records (14 days to request records / 30 days to send Records). Page 3-3 NOTE: MUST have a class schedule for alternative education seat-time waiver program pupils

34. Genesee ISD 09/23/200933 Section 5A – Alternative Education Program Page 5A-2 Seat-Time Waiver requirements. Page 5A-4 Instructional Hours for Pupils Under Mandatory Expulsions 2b eliminated (Under a seat time waiver, do not need to meet hrs hours of instruction per week). Page 5A-6 Seat-Time Waivers eligibility requirements for counting pupil for membership purposes. Page 5A-7 Q & A #4 Calculating FTE for suspended or expelled pupils. One–on–one instruction vs. classroom vs. STW Page 5A-8 Q & A #7 Calculating FTE for nonresident seat-time waiver pupil. Page 5A-9 Q & A #8 Enrolling nonresident pupil in seat-time waiver program.

35. Genesee ISD 09/23/200934 Section 5B- Cooperative Agreement Programs Page 5B-3 Do not need a Coop. Agree. between resident LEA and enrolling LEA for nonpublic pupils. Page 5B-3 new Early College/Middle College programs operating under a cooperative agreement among area districts. Page 5B-8 Q & A #7 – School must pay pro rata share of dual enrollment.

36. Genesee ISD 09/23/200935 Section 5C- Home Based Page 5C-3Q & A #2 revised Page 5C-3 Q & A #3 amended Page 5C-4Q & A #6 new – Special ed

37. Genesee ISD 09/23/200936 Section 5D-Homebound/Hospitalized Page 5D-1 School district’s responsibilities amended. Self study program. Services must begin within 5 school days after being notified. Page 5D-2 Additional requirements added. SCI need 46 weeks of service available. Page 5D-2 Homebound students cannot be considered part-time & homebound

38. Genesee ISD 09/23/200937 Section 5E-Nonpublic Part Time & Home Schooled Pupils Page 5E-1 Nonpublic pupil educated at the public school during regular school hours Page 5E-1 Nonpublic pupil educated at the nonpublic school site. Page 5E-2 PSA ineligible to provide instruction at the nonpublic site. Page 5E-2 Must provide homebound / hospitalized to nonpublic or home schooled pupils. Page 5E-5 Q & A #6

39. Genesee ISD 09/23/200938 5GA –Dual Enrollment & CT Prep Page 5GA-1NOTE regarding any pupil may be supported for postsecondary education. Page 5GA-2new - Legislative Eligibility Requirement for fifth year senior. Limited to 2 courses taken at any given time and no more than 4 during the school year Middle/Early Colleges exempt Page 5GA-8 new Q & A #4

40. Genesee ISD 09/23/200939 5GA –Dual Enrollment & CT Prep FTE calculation on Dual Enrollment FTE now based on combination of courses taken at the HS + HS course equivalency taken at the PS institution A full time course load = 12 (& >) credits A two (2) credit PS course = 1 HS course for a 6 period day (2/12 = 1/6). Use course credits (PS) to determine HS class equivalency for DE courses.

41. Genesee ISD 09/23/200940 FTE Calculation on DE Two four (4) credit (PS) classes = 8/12 = 2/3 of HS courses or.66 FTE therefore: you only need to schedule two (2) HS courses to claim a full FTE. More examples in PAM Consult auditors if assistance needed in calculating FTE

42. Genesee ISD 09/23/200941 Section 5GB – Early/Middle College New Section 41

43. Genesee ISD 09/23/200942 Section 5I – Schools of Choice Page 5I-1 Legislation expanded the application window for limited spaces and specifies enrollment date. Limit of minimum days = 15 Calendar Days; Max = 30 Page 5I-2 Legislated enrollment date – Enroll by end of first week of school Page 5I-3 Clarification on susp/exp. Pupils Page 5I-3 Clarification of coop. agree. for spec. ed pupil under 105c Page 5I-4 revised answer to Q & A #1. Page 5I-5 new Q & A #2 and #4.

44. Genesee ISD 09/23/200943 WORK – BASED LEARNING Two Types Work-based Learning Experiences State- Approved Career and Technical Education (CTE) Employer or teacher shall maintain attendance Visitation plan at least every nine weeks Federal and State regulations regarding the employment of minor s shall be followed. Work-based Learning Experiences Non-CTE Programs Monitored by a certified teacher Not an In-district placement unless in the pupil’s transition plan.

45. Genesee ISD 09/23/200944 Work-based Learning State- Approved CTE Programs 1. Paid or Capstone Grade 11 or 12 Credit toward H.S. diploma Not generate more than ½ of the pupil’s total and not to exceed.5 FTE Pupil has completed 50% or more of the minimum number of minutes allowed for CTE program At least one 40 minute per week related academic class or related State-Approved CTE classroom Voc. Ed. Teacher or coordinator monitor employed the district Employed not less than 10 hours/week Training Plan Training Agreement

46. Genesee ISD 09/23/200945 Work-based Learning State-Approved CTE Programs (cont.) 2. Unpaid Experience Grade 11 or 12 Monitored by a voc. Teacher or coordinator employed by the district Credit toward H.S. Diploma Training shall not be more than a total of 45 hours per specific training experience Occurs during scheduled classroom time Training Plan Training Agreement

47. Genesee ISD 09/23/200946 Work-based Learning State-Approved CTE Programs (cont.) 3. In-District Experience Grade 11 or 12 Program is on a list of state-recognized CTE programs eligible for in-district placement established by OCTP. Shall not generate more than ½ of the pupil’s FTE and not to exceed.5 FTE Not more than 45 hours per specific training experience. In-District Placement Agreement Training Plan

48. Genesee ISD 09/23/200947 Work-based Learning State-Approved CTE Programs (cont.) 4. Less-Than-Class-Size (LTCS) Programs Program is contracted with business, industry, or private occupational schools as an alternative method of provided CTE – unique circumstances Grade 11 or 12 Signed, completed notification has been received by the OCTP by the Friday after the pupil membership count day. Monitored by a voc. Cert. teacher or coordinator Credit toward H.S. diploma Time period as defined in the CTE program standards Instruction by approved LTCS voc. Personnel No more than 4 pupils per site per instructor at same time. Training agreement Training plan

49. Genesee ISD 09/23/200948 Work-Based Learning Non-CTE Programs 1. Paid or Unpaid Experiences Grade 9-12 Monitored by certified teacher Credit toward a H.S. diploma Federal and state regulations regarding employment of minors shall be followed School + Work <48 hours per week Shall not generate more than ½ of total FTE and not more than.5 FTE Can not exceed maximum set by district Training Agreement Training Plan Employer or coordinator must maintain and verify records of attendance One site visit every 9 weeks Unpaid Not more than 45 hours per training plan Must occur during scheduled class time.

50. Genesee ISD 09/23/200949 Work-Based Learning Non-CTE Programs (cont.) 2. Experiences for Pupils with Disabilities Rule 340.1733(i) – For a student learner receiving work- site based education through a special ed. training plan. Delivered through the special ed. delivery system Teacher must visit worksite at least once every 30 calendar days Must be assigned to a special ed teacher Training agreement Training Plan Attendance Worksite hours can not exceed district allowable

51. Genesee ISD 09/23/200950 Work-Based Learning Non-CTE Programs (cont.) 3. In-District Placement/Transition Services Directly related to Postsecondary career and employment goals and objectives in pupil’s transition plan. In-District Agreement with copy of transition plan attached (no plan no FTE) Pupil personal information Beginning and ending dates Hours to be worked School and pupil responsibilities Verification of safety instruction Signatures: Principal, voc. Teacher, pupil and parent

52. Genesee ISD 09/23/200951 Work-Based Learning Programs Training Agreements See Pupil Accounting Manual 5P-2 Training Plans See Pupil Accounting Manual 5P-2-3

53. Seat time Waivers

54. Genesee ISD 09/23/200953 Full Time Seat Time Waiver Student 53  A pupil is considered a full-time student if the combined number of classes that the pupil is enrolled in equals the number of classes scheduled for a full-time pupil at the local district high school.  This could be a combination of traditional, virtual, non-CTE work experience, or dual- enrolled classes. Michigan Department of Education

55. Genesee ISD 09/23/200954 Expelled/suspended Attendance issues Social/emotional issues High interest/low enrollment Accelerated learning Health situations Pregnant/parenting teens Students on the move Working students Home schooled students Students to be served but not limited to…

56. Genesee ISD 09/23/200955 Approval Conditions Approval for:  2009-10 school year  Up to 25% of enrolled high school students/district Not to exceed 10% enrolled High School students in the ISD  Approved by school principal or designee  Participating student list submitted to ISD per normal auditing processes  Student participants sent to GISD Technology and Media Services Department

57. Genesee ISD 09/23/200956 Approval Conditions Instructor led courses delivered through the GenNET portal Students required to take approved secondary credit assessment at conclusion of each Michigan Merit Curriculum core course Students must be assigned a certified mentor Mentors must have documented contact during count week (1x/wk min email/f2f/phone) Preferably on count day Annual report must be submitted to MDE via GISD with input from students, teachers and parents District requires no additional funding for support of STW student If student is on Free or Reduced Lunch and is enrolled in 4 classes, district must provide instructional tools 56

58. Genesee ISD 09/23/200957 The LEA Will: Enroll STW pupils - In their best interest Complete enrollment forms Complete the Pupil Accounting Forms (2) List of Enrolled Pupils Mentor Instructional Time Form (one per pupil) Send to TMS Send to the P.A. auditor with pupil count documentation

59. Genesee ISD 09/23/200958 The ISD Auditor Will: Complete a Desk Audit of STW students every count Complete a Field Audit of STW students during your high school rotations

60. Genesee ISD 09/23/200959 STW Information Site http://gennetbb.geneseeisd.org/ username: user.stw password: user.stw

61. Genesee ISD 09/23/200960 Questions? Thomas Svitkovich, Ed. D. Superintendent (810) 591-4403 tsvitkov@geneseeisd.org Beverly Knox-Pipes Assistant Superintendent (810) 591-4436 bknoxpip@geneseeisd.org Debra Hartman Pupil Accounting Auditor (810-591-4400) dhartman@geneseeisd.org

62. MSDS Reporting and Timelines 61

63. Genesee ISD 09/23/200962 MSDS Collections Early Roster Direct Certification General (FTE +) Collections Student Data Maintenance Supplemental Nutrition Collection Early Childhood Request for UIC

64. Genesee ISD 09/23/200963 Timeline – All MSDS Submissions URL: http://www.michigan.gov/documents/cepi/2009-10_MSDS_Timeline_281493_7.pdf

65. Genesee ISD 09/23/200964 DATEACTIVITY September 18, 2009MSDS 2.0 goes live Staging Area Opens Request for UIC begins (24/7) SRSD – R.I.P. September 18 – 25, 2009Early Roster Upload September 30, 2009Pupil Membership Count Day October 2, 2009Direct Certification Report Refresh October 14, 2009End of Summer Snapshot Submit summer grads for 2009 cohort October 31, 2009Supplemental Nutrition count date November 4, 2009General Collection Deadline November 12, 2009Supplemental Nutrition Data Certified November 18, 2009General Collection Data Certified Resolution of duplicate FTE claims November 30, 2009Direct Certification Report Refresh November 30, 2009Early Childhood Data Snapshot December 2, 2009ISD Resolution of duplicate FTE claims December 9, 2009Early Childhood Data Certified February 10, 2010Supplemental Count Date February 10, 2010Early Childhood Data Snapshot February 24, 2009Early Childhood Data Certified March 17, 2010General Collection Deadline March 31, 2010General Collection Data Certified Resolution of duplicate FTE claims April 14, 2010ISD Resolution of duplicate FTE claims June 30, 2010General Collection Data Snapshot June 30, 2010Early Childhood Data Snapshot July 14, 2010General Collection Data Certified July 14, 2010Early Childhood Data Certified August 31, 2010Early Childhood Data Snapshot and Certification 2009-10 MSDS Timeline

66. Genesee ISD 09/23/200965 Student Data Maintenance 2009-10 Data Maintenance End of summer / final disposition deadline Primarily for of the summer graduates Also updates cohort’s exit code if there is a change from a previous collection Updates CTE students Indicates optional, but if you have over the summer graduates, you MUST report Updates demographic information October 14, 2009 deadline

67. Genesee ISD 09/23/200966 SPECIAL EDUCATION Special education behavior must be reported in MSDS. Who is responsible for entering behavior in SPM or the student management software?

68. Genesee ISD 09/23/200967 SUSPENSION AND EXPULSION DATA Expulsion data must be reported in MSDS for all students Students officially removed by board action from school Special Education Disciplinary Actions must be reported in MSDS Expulsions Alternative Placements Must consult with special education director

69. Pupil Accounting Timeline 68

70. Genesee ISD 09/23/200969 Pupil Accounting Timeline November 4Error free records certified to CEPI in MSDS November 6Pupil Accounting Documentation due to Auditor Until November 18 District can decertify submission if changes are needed. This includes plus or minus FTE or FTE movement. Submit form. 69

71. Genesee ISD 09/23/200970 AUDIT PROCEDURES Desk Audits Alpha Lists (OMR) – SRSD vs Student Management System More documentation required See checklist Field Audits Less frequent See checklist

72. Genesee ISD 09/23/200971 Pupil Accounting is a year round process

73. GAD 72

74. Genesee ISD 09/23/200973 COHORT BASED GRADUATION & DROPOUT RATES Very Important!!! Accurate exit codes (see list) Accurate UIC New Audit Requirements

75. Genesee ISD 09/23/200974 COHORT METHOD Includes EVERYONE EVERYONE = graduates+nongrads+dropouts MSDS will not hide freshmen The student’s clock will transfer with student

76. Genesee ISD 09/23/200975 COHORT METHOD Transfers In – Your district is responsible for what previously happened in another district Affects Sp. Ed, Alt Ed, and Schools of Choice that enroll kids from outside the district Clock starts ticking at grade 9

77. Genesee ISD 09/23/200976 Exit Status Audits Still 3 “Audit Types”  Exit Status – Active Cohorts  Outlier  GAD – Exit Change Requests

78. Genesee ISD 09/23/200977 Exit Status Audits cont. Exit Status – Active Cohorts 1. Once per year 2. Performed after EOS/Data Maintenance submission of the final disposition 3. Buildings to select for audit are those high schools scheduled for a field audit on either the September or February membership count for the current school year

79. Genesee ISD 09/23/200978 Exit Status Audits cont. Timeline 2009-2010 school year By Mid-October 2009 Final dispositions reported in MSDS via student maintenance collection Mid-November 2009 Final dispositions available in GAD for for auditors for cohorts: 2009, 2010, 2011, 2012 Mid-Nov – Mid-Dec 2009 ISD audit 2008-09 exit codes reported for 2009,10,11,12 cohorts Mid-Nov – Mid Dec. 2009 Auditors enter findings in GAD. Findings may be removed if appropriate doc. Late Dec 2009 CEPI applies audit findings.

80. Genesee ISD 09/23/200979 Exit Status Audits cont. 4. Graduates and Completers – start with 2% sample size and expand if error rate > 5%. 5. Exempt Codes – start with 5% sample size and expand if error rate > 5%.

81. Genesee ISD 09/23/200980 Outlier Buildings 1. If high school is not scheduled for a membership field audit but is determined to be an outlier building, must perform audit of exit code found to be in excess of established thresholds. 2. Timeline matches that of exit code audits for the 4 active cohorts.

82. Genesee ISD 09/23/200981 Outlier Buildings cont. Select samples from exit code category identified as exceeding thresholds. Sample size = 10% exempt code 2 % graduates/completers No risk assessment required Expand sample if error rate > 5%

83. Genesee ISD 09/23/200982 Outlier Buildings cont. Although outlier reports are designed to point to high risk data, if the auditor determines that there is a legitimate reason for the anomaly, the auditor may request in writing an exception from the Director of the Office of Audits. An example of this would be if a high school experiences a significant increase in enrollment, it logically would experience an increase in completers.

84. Genesee ISD 09/23/200983 Outlier Buildings cont. Outlier reports are designed to identify higher than expected exempt and completer exits. In addition, outlier reports will now include lower than expected completers. In those cases, the auditor does not need to perform the audit steps but should discuss the accuracy of the completer exit codes with district staff.

85. Genesee ISD 09/23/200984 Outlier Buildings cont. Select samples from exit code category identified as exceeding thresholds. Sample size = 10% exempt code 2 % graduates/completers No risk assessment required Expand sample if error rate > 5%

86. Genesee ISD 09/23/200985 Outlier Buildings cont. This may result in additional audit findings for impacted exit code statuses or in the district submitting exit status changes via the GAD or MSDS Student Record Maintenance collection.

87. Genesee ISD 09/23/200986 GAD Exit Change Requests 1. GAD application permits district to request change to individual student exit code/status. 2. Districts submit documentation to the auditor, auditor enters findings in GAD as before.

88. Genesee ISD 09/23/200987 GAD Exit Change Requests cont. 3. Districts’ responsibility for pulling reports to view data. 4. District appeal window will last 4 weeks. 5. Auditor window will extend an additional 4 weeks after the district deadline.

89. Genesee ISD 09/23/200988 Outlier Buildings cont. Select samples from exit code category identified as exceeding thresholds. Sample size = 10% exempt code 2 % graduates/completers No risk assessment required Expand sample if error rate > 5%

90. Genesee ISD 09/23/200989 GAD Exit Change Requests cont. Timeline 2009-2010 school year January 2010 (4 weeks)Districts submit request changes/ final appeals for the 2009 cohort January – February 2010Auditors review requests for 2009 cohort. Submit findings.

91. Genesee ISD 09/23/200990 Exit Status Audits Complete and final audit procedures are available as part of Pupil Auditing Manual on the MDE website.

92. Genesee ISD 09/23/200991 Questions?

93. Genesee ISD 09/23/200992 Please complete your evaluation. Thank you very much.