1. Working with the Research Office January 21, 2015 Presented by: Portia Garvey, Assistant Director Preaward Services

2. Office of Sponsored Programs 1 Pre-Award FunctionsPost Award Functions ERA Access to Federal WebsitesInterpretation of Federal/UD/Award Regulations Coordination/Submission of ProposalsAward Billing/Invoicing Functions Award/Contract NegotiationCollections Set Up of Award in UD Financial SystemFinancial Reporting Award Management OversightFinal Closeout of Awards http://www.udel.edu/research

3. What we do Provide assistance from “cradle to grave” 2 Submit Award Spend Bill Provide guidance/review during submittal Oversee the financial data related to contracts and grants http://www.udel.edu/research Bill Spend Bill Audit (Close Out)

4. SUBMIT- who do you call? First Step – Contact/notify your department administrator Understand sponsor deadline and RO deadline Department administrator will coordinate with contract and grant specialist in RO –Compile documents for 72 hour RO deadline –Assist with PeopleSoft record –Assist with Sponsor submittal vehicle –Initiate Proposal Approval Summary Webform http://www.udel.edu/research 3

5. SUBMIT- who do you call? Next Step – Contract and Grant Specialist provides assistance during preparation of proposal package Provide clarification/interpretation of solicitation/budget questions Next Step – Contract and Grant Specialist reviews completed proposal package Review package for compliance with solicitation requirements Provide feedback/may request changes to budget or other documentation http://www.udel.edu/research 4

6. 5 What’s the 72 hour policy? RO Expectation: Proposal package to RO for review 72 hours prior to deadline (business hours) Why? Critical items for RO review/completion by 72 hour deadline PeopleSoft record Budget and budget justification (utilize tools) Sponsor submission vehicle (i.e. Cayuse, grants.gov etc.)

7. Researcher’s Toolbox 6 UD Proposal Guide http://www.udel.edu/research/researchers/index.html Staff Directory

8. Any Questions? 7 Please contact us with any questions!! Portia Garvey Assistant Director, Preaward Services pgarvey@udel.edu – x6688