1. TDCA DIALOGUE FACILITY Bridging Phase 2015-2016 Guidelines & Criteria for Support DIRCO, 11 NOVEMBER 2015 Prepared by: Kurt Morais| Nov 2015 Letter of Contract N°2015/365260

2. Purpose of the presentation The main purpose of this presentation is to: present the eligibility criteria for direct support; elaborate on the process of accessing support; explain the procurement procedure; and Outline reporting requirements during implementation. 2

3. Eligibility Criteria- Applicants Public institutions and institutions not exclusively governmental in nature, incl. academia, media and other non-state actors and CSOs, where: institutions must apply in partnership with gov depts; and the gov dept is the lead institution. Eligible applicants must meet above criteria, whether from SA or Europe. 3

4. Eligibility Criteria- Dialogue Areas of support- the TDCA and/or Strategic Partnership Joint Action Plan (JAP) for: STEs- (TA or researchers) to prepare papers; Meetings, workshops & conferences; Study tours; and Capacity building. Support funding small scale projects that are: less than 12 months; ready for implementation; and demonstrate they will lead to dialogue and cooperation. Should have clearly identified objectives, results, defined timeframe and budget. 4

5. Ineligible projects Ineligible projects include those looking to fund: Individual sponsorship; Scholarships for studies or training courses; Improvement of infrastructure and facilities; Projects covered by existing funding with the EC or EU Member States; Salaries; and The core responsibility of the organisations applying for funding. If there is any uncertainty whether a project is ineligible please contact the PMU 5

6. Eligible costs and budget Total programme budget €1,000,000 (approx. R15m)- Individual projects access to max of €150,000 (approx. R2.2m) Only costs defined in guidelines may be covered- Support under the Facility covers all the costs of the intended project. The budget in a proposal viewed as cost estimate and ceiling for eligible costs. Projects must be costed in both ZAR and Euros excl VAT. 6

7. What are eligible costs? Eligible costs are: STE fees (not salary costs); per diems; travel; and other costs: Publications, studies, research, purchase of data, translation services, facilitation services, evaluation studies, costs of conferences and seminars. 7

8. What are ineligible costs? Ineligible costs include: debts; interest owed; items already funded; purchase of assets- land or buildings, etc; currency exchange losses; taxes, including VAT; and salaries. 8

9. Eligibility Q & A 9

10. Process of accessing funds The process for accessing funds starts with the call for projects- info will be made available through the EUD, DIRCO and the PMU Office Call for projects has a deadline Project proposals have a set framework as per the Guidelines and Criteria- see Annex 1 Successful projects- focused clear purpose and activities Avoid broad, open-ended projects 10

11. Process of accessing funds – Proposal format- Annex 1 Proposals will be no more than 6 pages and include: Summary of the project Motivation – relevance to TDCA, SP JAP, NDP Target group (who’s the applicant & the partner & broader beneficiaries?) Project topic and purpose Focal areas of the project proposal - (Legislation, good practice) Support requested (TA, study tour, workshop) Methodology (who does what and when?) Indicative cost and duration (max. avail per project €150,000 (R2.2m) over 1 year) 11

12. Process of accessing funds- Roles The PMU - advisory role - purely administrative role Project proposals submitted to the PMU with cover letter from AO (DG) confirming policy alignment in respect of the remit of the applicant organisation and (where appropriate) their partner(s). Project will be presented to PSC by applicant PSC considers application using Annex III (Criteria for Evaluation and Selection) Once approved by the PSC, the PMU will support the successful applicant in finalising project dossier. 12

13. Process of accessing funds- Criteria for evaluation and selection The PSC will consider: Criteria in the guidelines; alignment to the objectives of TDCA & /or SP JAP & to SA’s NDP available budget and merits of competing proposals; fairness in distribution of funds to all policy dialogue areas; and effective use of previous funding allocations (where applicable). NB. Use Annex III in preparing your project proposal 13

14. Process for accessing the funds Q & A 14

15. Procurement procedure Whether applicant wants to procure STE or conference and workshops are to be organised, or study tour it will be contracted through framework contract database consider However, STEs or contracted companies that are identified will be managed by the applicant on technical issues, while the Delegation, supported by the PMU, will undertake the necessary contract management. Requires clear ToR- stating what, how, where, when and estimated cost. Once ToR is completed procurement will take 1-2 months 15

16. Procurement Q & A 16

17. Reporting during implementation Applicant will be responsible for reporting on the implementation of the project. Frequency of reporting will be determined by the PSC Report format Annex IV of Guideline & Criteria, includes: 1.Background 2.Summary and Overview 3.Key Project Outputs/Outcomes 4.Planned Activities 5.Risk/challenges 6.Lessons Learnt 17

18. Reporting Q & A 18

19. PMU CONTACT DETAILS Kurt Morais 083 556 1690 kurtmorais@gmail.com Ngoni Chipato 072 911 9898 ngonichipato@yahoo.com

20. Thank you for your attention!