1. Ken Bramlett, Georgia State Registrar PHYSICAL SECURITY Presentation to NAPHSIS Distance Learning Webinar February 17, 2011

2. PHYSICAL SECURITY MEASURES To protect facilities from external threats To protect facilities from internal threats To protect classified information and documents

3. Discussion Topics Registrar’s Obligation Personnel Other Staff Monitoring of Staff Security Training Disaster Preparedness Preservation of Vital Records

4. State Registrars Obligation Protect confidentiality of information Protect physical property Provide for the safety of employees Provide for the safety of customers/clients

5. Local Registrar Obligation Protect confidentiality of information Protect physical property Provide for the safety of employees Provide for the safety of customers/clients

6. Personnel New Hires Interviewing Hiring Orientation Staff Departure

7. Other Staff Cleaning Staff Contractual /Temporary Staff

8. Monitoring of Staff Generic or universal passwords Incidents of fraud and security breach Employees under investigation Security breach or fraud resulting in termination Corrective action

9. Security Training Employee awareness for violation of law/policy Training on potential types of fraud Continuous reminders and training on security Designated security/fraud coordinator Procedure for reporting fraud or security breach Fire or disaster drills Emergency procedures

10. Disaster Preparedness Comprehensive disaster plan Review and update Routine reminder of disaster situations Records and data backup

11. PRESERVATION OF VITAL RECORDS Preparation of typewritten, photographic, electronic or other reproduction of certificates When these copies may be accepted as original Provide for destruction of copies Original paper records should not be destroyed Original paper records to be stored at State Archive Facility

12. Questions Please feel free to contact me with questions or comments. Ken Bramlett 404-679-0559 kbramlett@dhr.ga.gov