1. Chapter 18: Dynamic Data Exchange

2. ©The McGraw-Hill Companies, Inc. 2 of 21 Dynamic Data Exchange (DDE) Dynamic Data Exchange is method that allows Windows programs to share data. Using DDE, you can enter a formula into an Excel spreadsheet cell that refers to a field of data in Peachtree. Whenever you use that spreadsheet in the future, the cell is updated with the current data from Peachtree.

3. ©The McGraw-Hill Companies, Inc. 3 of 21 Downloading Files from the Internet to Peachtree, p. 636 In order to complete Chapter 18, you need to download the files shown on p. 625 from Peachtree’s website at www.peachtree.com/support/dde www.peachtree.com/support/dde 1. DDE-BalSheet.xls 2. DDE-Graph.xlm 3. DDE-Requests.xls 4. DDE-TrialBal-EmpList.xls

4. ©The McGraw-Hill Companies, Inc. 4 of 21 Downloading Files from the Internet to Peachtree (concluded), pp. 625-627 Complete steps 1-14 on pages 625-627 to download Peachtree’s DDE files. In order to complete the activities in Chapter 18, you must download the four files shown on page 625 to Peachtree program path. The default location for Peachtree is c:\Program Files\Peachtree.

5. ©The McGraw-Hill Companies, Inc. 5 of 21 Software Objectives, p. 628 Work with two Windows programs at the same time: Peachtree Complete Accounting 2004 and Microsoft Excel for Windows. Use macros to create spreadsheets from Bellwether Garden Supply data. Display and save bar graphs. Save Excel files.

6. ©The McGraw-Hill Companies, Inc. 6 of 21 Web Objectives, p. 628 Use your Internet browser to go to the book’s website at www.mhhe.com/yacht2004 www.mhhe.com/yacht2004 Unzip the DDE-EXCEL-ZIP.EXE files to Peachtree’s program path. (If your instructor has already copied these files, you do not need to copy them again.) Go to the Internet Activity link on the book’s website. Then, select WEB EXERCISES PART 4. Continue to explore the third exercise in Part 4−Web Development. Use a word processing program to write summaries of the websites that you visited.

7. ©The McGraw-Hill Companies, Inc. 7 of 21 Dynamic Data Exchange flowchart, p. 628 Spreadsheet, Database, or other software Dynamic Data Exchange Peachtree Complete Accounting 2004 data DDE is a method that allows Windows programs to share data.

8. ©The McGraw-Hill Companies, Inc. 8 of 21 Peachtree Tips Peachtree Tips Before completing the work in Chapter 18, you must copy the four files from Peachtree’s website at www.peachtree.com/support/dde. (See textbook pages 625-627.) www.peachtree.com/support/dde You restore Bellwether data from the Exercise 6-2.ptb file to complete Chapter 18. If you do not have Exercise 6-2 data, install Bellwether’s starting data. Installing Bellwether’s starting data is shown in Appendix A, pp. 678-679, Appendix A. Whenever you use DDE, you must start Peachtree first, then Excel.

9. ©The McGraw-Hill Companies, Inc. 9 of 21 Backing up Chapter 18 Disk Backup Name KB Page Nos. 1 of 2 A:\bgsbar2.xls 14 KB 634 A:\bgsbar1.xls 634 A:\balsht.bgs.xls 18 KB 635 A:\Exercise 18-1 17 KB 639 A:\Exercise 18-2 17 KB 639 To complete work in Chapters 16, 17, 18 and Project 4, you need two blank formatted disks.

10. ©The McGraw-Hill Companies, Inc. 10 of 21 Chapter 18 topics 1. Downloading Files from the Internet to Peachtree, pp. 625- 627 2. Software objectives and web objectives, p. 628 3. Getting started, pp. 629-636 4. Internet Activity, p. 636 5. Summary and Review, p. 636 a.Going to the net, p. 637 b. True/make true questions, pp. 637-638 c. Exercise 18-1, p. 639 e. Exercise 18-2, p. 639 e. Chapter 18 index, p. 640

11. ©The McGraw-Hill Companies, Inc. 11 of 21 Getting started, pp. 629- 630 Read page 629 and 630. Complete steps 1 – 12 on pages 629 and 630.

12. ©The McGraw-Hill Companies, Inc. 12 of 21 Select Company, 631 After step 12 on page 631 is completed, the Select Company window appears. Click on. Read the paragraph under step 13 on p. 631. Complete step 14, p. 632 to view the spreadsheet.

13. ©The McGraw-Hill Companies, Inc. 13 of 21 Microsoft Excel – p. 632 After completing step 14 a. and b. on page 632, the spreadsheet appears. Read the Comment box on p. 632.

14. ©The McGraw-Hill Companies, Inc. 14 of 21 Income vs. Expense Year-to-Date bar chart, p. 633 Complete steps 15 a. – d. on pp. 632-633

15. ©The McGraw-Hill Companies, Inc. 15 of 21 Year-to-Date Income by Account pie chart, p. 634 Complete steps 16 a. – e. on pp. 633-634 Complete steps 17 – 20 on page 634.

16. ©The McGraw-Hill Companies, Inc. 16 of 21 Payroll summary information, p. 634-635 Complete steps 1-6 on pp. 634-635. Complete steps 1–5 on p. 635.

17. ©The McGraw-Hill Companies, Inc. 17 of 21 Glossary of Terms Chapter 18

18. ©The McGraw-Hill Companies, Inc. 18 of 21 Dynamic Data Exchange, p. 628 DDE is a method that allows Windows programs to share data. Using DDE, you could enter a formula into an Excel spreadsheet cell that would refer to a field of data in Peachtree.

19. ©The McGraw-Hill Companies, Inc. 19 of 21 Macro, p. 629 A macro is a series of commands and keystrokes that automate frequently performed tasks.

20. ©The McGraw-Hill Companies, Inc. 20 of 21 Internet Activity, p. 637 1 Go to the book’s web site at www.mhhe.com/yacht2004 www.mhhe.com/yacht2004 2 In the Student Center list, link to Internet Activities. 3 Link to WEB EXERCISES PART 4. 4 Since this exercise was started in Chapter 17, continue to explore the WEB DEVELOPMENT links. 6 Using a word processing program, write a brief summary of what you find. Include all appropriate web site addresses.

21. ©The McGraw-Hill Companies, Inc. 21 of 21 Going to the Net, p. 648 Access the MSDN Online Library website at Access the MSDN Online Library website at http://msdn.microsoft.com/library/default.asp http://msdn.microsoft.com/library/default.asp. http://msdn.microsoft.com/library/default.asp 1.What is the MSDN library? 2.Type What is DDE? in the Search field. Then, select GO. Define the term Dynamic Data Exchange.