2. © John Wiley & Sons, Inc. 2004 Welcome to Special Events Managing Vendor Contracts Chapter Seven Special Events Managing Vendor Contracts Chapter Seven

3. © John Wiley & Sons, Inc. 2004 AGENDA Welcome and review Opening activity Mini lecture “Managing Vendor Contracts” Discussion Concluding Activity Assignment Adjournment

4. © John Wiley & Sons, Inc. 2004 Challenges of Teamwork Communications Self-interest Dependability Trust Collaboration Communications Self-interest Dependability Trust Collaboration

5. © John Wiley & Sons, Inc. 2004 Developing and Implementing the Design for Your Event The intersection of research, design, and planning where we now operatonalize the event. Appoint one person to monitor the coordination phase. Develp a series of written or graphic cues to make certain the stakeholders hold fast to your vision of the event. The intersection of research, design, and planning where we now operatonalize the event. Appoint one person to monitor the coordination phase. Develp a series of written or graphic cues to make certain the stakeholders hold fast to your vision of the event.

6. © John Wiley & Sons, Inc. 2004 Developing Appropriate Resources Conduct a needs assessment Determine the budget Develop the request for proposal document and evaluation criteria Identify appropriate firms or individuals to submit proposals Distribute request for proposal Select the suppliers Negotiate with the suppliers Develop supplier contracts Execute and monitor contract performance

7. © John Wiley & Sons, Inc. 2004 Coordinating Catering Operations Event management originated with caterers providing event management services Will caterers expand these services?

8. © John Wiley & Sons, Inc. 2004 Catering Ideas The Living Buffet The Human Buffet Table Old Black magic Dessert Parade Incredible Edible Centerpiece Ice-cold logo

9. © John Wiley & Sons, Inc. 2004 Coordinating Technical Resources Why=What Purposes of Event Technology Audiovisual Effects

10. © John Wiley & Sons, Inc. 2004 Conducting and Analyzing the Site Inspection Develop a customized check list Develop a draft and final site diagram

11. © John Wiley & Sons, Inc. 2004 Determining the Production Schedule Minute by minute or second by second Anticipate and resolve operational conflicts Begin with inspection of vendue and conclude with re-inspection of venue

12. © John Wiley & Sons, Inc. 2004 Application Activity Create a production schedule for an awards banquet.

13. © John Wiley & Sons, Inc. 2004 Assignment Reader chapter eight

14. © John Wiley & Sons, Inc. 2004 Adjournment Good Luck!