1. A Joint Instance of the Archivists’ Toolkit as a Tool for Collaboration Cassandra A. Schmitt, Univ. of Oregon Elizabeth A. Nielsen, Oregon State Univ. Society of American Archivists August 26, 2011

2. UO vs OSU Rivalry

3. UO Special Collections and University Archives

4. OSU University Archives

5. Northwest Digital Archives

6. NWDA + AT = NWDA AT Interest Group

7. Collaboration Beginnings UO: Special Collections and University Archives OSU: University Archives Only inter-institutional instance of AT

8. Joint Instance What does this mean?

9. Technical Infrastructure

10. Connected! Interior view of Mitchell Point Tunnel, Columbia Highway, Oregon State University Archives, http://www.flickr.com/photos/osucommons/3679690626/in/set-72157620686697985/

11. UO Implementation TimeframeActivity January 2009Accessions module February 2009Legacy data planning/migration February 201190% of legacy data in AT March 2011Active Resources module June 2011Reference and stacks locations for all staff

12. OSU Implementation Connectivity established May 2010 Began creating finding aids in AT January 2011 accessions module for new materials Generating resource records

13. Collaboration Meetings

14. Shared decisions

15. Work flow collaborate

16. Accessions User Defined Fields

17. EAD Output (Encoded Archival Description) AT EAD outputNWDA compliant EAD

19. Authority Control

20. Joint Reference

22. Moving Forward

23. Thanks! Cassie Schmitt schmitt@uoregon.edu Elizabeth Nielsen elizabeth.nielsen@oregonstate.edu