1. Email Basics December 15, 2011

2. Microsoft Outlook Create e-mail messages, manage contacts, schedule appointments and meetings, or to schedule personal tasks. Two versions Workgroup version Full function information management product A user “profile” must be created. Outlook Web Access which is Microsoft’s web version of Outlook. Can be accessed by faculty, or staff members from any computer that is connected to the internet.

3. Logging On Open Internet Explorer or the Firefox browser and enter the following URL address for the West Hempstead Union Free School District »www.whufsd.comwww.whufsd.com Choose Staff Resources Choose District Email Or Go to: https://exchange.whufsd.com/owa

4. Logging On Enter your username and password Username must begin with “whs/” then first initial and last name.

5. Inbox

6. Viewing In the Navigation bar on the left-hand side of the window, click the “Inbox” to view email. Double-click on a message to open it or view its contents in the Reading pane. Click the X in the upper right-hand corner of the message window to close a message.

7. Create & Send A Message

8. Click the New button. Click the To, Cc, or Bcc button. The Find Names Dialog box displays with the Global Address List selected. To locate a member of our WHHS e-mail community by name, click in the Last name field and type all or part of the recipient’s last name Click the Find button. Names that meet the criteria display. Highlight the desired name and click the To, Cc, or Bcc Add recipient to…button at the bottom of the Find Names dialog box. Repeat to enter additional name(s). Separate multiple recipient addresses with semi-colons.

9. Create a Distribution List

10. When there is a need to send e-mail to the same group of users on a regular basis, a distribution list can be created. Select New>Distribution List from the New drop-down list. Beside List Name, type a name for the distribution list. To add a name for a person whose account is not part of our WHHS e-mail system, enter a complete e-mail address in the Add to Distribution List box. Click Add. To add a name for a person who is part of our WHHS e-mail system, click Find Names, enter the person’s last name in the Last Name box, click Find, select the desired user, and click Add Recipient to…Distribution List. Click Close to return to the Distribution List window. After all of the desired names have been added, click Save and Close.

11. Use the Distribution List

12. On the Outlook Shortcut bar, click the Go to Contacts icon. Double-click the desired distribution list to open it. Click the New Message to Distribution List button to address a new message to the selected list. Type and Send the message.

13. Attach a Document With a new message window open, click the Add Attachment (paper clip) button. The Attachments dialog box displays.