1. New Comers Information Emanuele Piemonti Spalazzi & Gaetan Richaud EN-GMS-Adm 01.07.2013

2. Main Topics 2  CERN  Structure & Figures  The Accelerator Sector and EN department  Structure & Figures  Groups  EN Services  Informatics Environment  Useful Links 01.07.2013EN-GMS-Adm

3. Meyrin Site 301.07.2013EN-GMS-Adm

4. CERN figures 4  A few figures:  3 000 employed members of personnel between staff and fellows  11 000 associates  A total number of 14 000 members of personnel to which can be added the many employees of subcontracting firms  A wide range of people from the 13 years trainee with a derogation to 70 years Nobel prize scientists  A majority of men (80%) with a large range of nationalities (115) 01.07.2013EN-GMS-Adm

5. CERN Structure 501.07.2013EN-GMS-Adm

6. The Engineering Department 601.07.2013EN-GMS-Adm

7. EN Figures 7  In May 2013 EN Department gathered around 580 members of personnel:  453 employed members of personnel :  370 staff members  83 Fellows And 121 associates:  Doctoral students,  Technical students,  Project Associates, Cooperation Associates, Visiting Scientists, Trainees… 01.07.2013EN-GMS-Adm

8. EN Groups 8  Head of Department's Office (HDO) Head of Department's Office (HDO)  Cooling & Ventilation Group (CV) Cooling & Ventilation Group (CV)  Electrical Engineering Group (EL) Electrical Engineering Group (EL)  General Management & Secretariat (GMS) General Management & Secretariat (GMS)  Handling Engineering Group (HE) Handling Engineering Group (HE) 01.07.2013EN-GMS-Adm

9. EN Groups 9  Industrial Controls & Electronic Group (ICE) Industrial Controls & Electronic Group (ICE)  Machines & Experimental Facilities Group(MEF) Machines & Experimental Facilities Group(MEF)  Mechanical & Materials Engineering Group (MME) Mechanical & Materials Engineering Group (MME)  Sources, Targets & Interactions Group (STI) Sources, Targets & Interactions Group (STI) 01.07.2013EN-GMS-Adm

10. EN Services 10 http://en-dep.web.cern.ch/en-dep/admin/index.htm  Office & Space Logistics  Official Travels  Education Fees  English Proofreading  Procurement Office, Specifications & Contracts  EN Desktop Support Useful tip: where to find the templates 01.07.2013EN-GMS-Adm

11. Informatics Environment 11  Introduction to the informatics environment by our dear colleague: Gaetan Richaud 01.07.2013EN-GMS-Adm

12. Connecting to the CERN Network 12  Via CERN Computer  Via CERN Portable Computer  Via other Computer  Via Phone  Connexion from Outside CERN 01.07.2013EN-GMS-Adm

13. CERN Network 13  DFS Private Account  DFS Storage  Web  Printers 01.07.2013EN-GMS-Adm

14. Management of Applications 14  Standard Applications available  Phonebook  CMF  Microsoft Office  Upload of Additional Applications 01.07.2013EN-GMS-Adm

15. CERN Account Management 15  Passwords  Memory Quotas  DFS  E-mail 01.07.2013EN-GMS-Adm

16. Phonebook an E-mail 16  CERN Phonebook  How to access  How to modify data  E-mail System  Connection via Outlook  Microsoft Outlook  Outlook Web Access  Useful Features  Absence message  Transfer of CERN holidays into the Calendar  E-groups 01.07.2013EN-GMS-Adm

17. EDH (Electronic Data Handling) System 17  How to access  Passwords  Useful forms  Leave Request  DAI  TID  Access Request 01.07.2013EN-GMS-Adm

18. Last Applications 18  Applications for Meetings  Conference Rooms Booking System  Indico for Agenda Management  Document Management System (EDMS) 01.07.2013EN-GMS-Adm

19. Useful links 19 In order to make our new comers comfortable with:  The Cern environment (Bank, Post Office, restaurants, etc.)  Useful services provided by CERN (HR, shuttles, maps, car sharing, Bikes, Cern clubs, etc.)  Useful info (public transports, accommodation, etc.) Link to the Newcomers’ Guide 01.07.2013EN-GMS-Adm

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