1. E-PROCUREMENT IN SERBIA
Government of the Republic of Serbia-Public Procurement Office
E-PROCUREMENT IN SERBIA
Danijela Bokan
Public Procurement Office
Assistant Director

2. LEGISLATIVE FRAMEWORK
Government of the Republic of Serbia-Public Procurement Office
LEGISLATIVE FRAMEWORK
Public Procurement System was set up in Serbia by adoption of Public Procurement Law (PPL) in the year 2002.
Significant amendments of the PPL happened in 2004.
Existing PPL entered into force in the beginning of the year 2009.
Apart of PPL there are a set of 10 bylaws that define concrete segments of PP in more detailed way, including e-procurement

3. PUBLIC PROCUREMENT OFFICE
Government of the Republic of Serbia-Public Procurement Office
PUBLIC PROCUREMENT OFFICE
Public Procurement Office was established by the PPL adopted in 2002, as separate organization which:
perform expert tasks in the field of public procurement
provides economic, efficient and transparent use of public resources for public procurement
promotes competition and equality of bidders in public procurement procedures

4. PUBLIC PROCUREMENT OFFICE
Government of the Republic of Serbia-Public Procurement Office
PUBLIC PROCUREMENT OFFICE
Essential tasks of the PPO are:
Participation in drafting the regulations
Providing consultancy services to CA and bidders
Monitoring of public procurement procedures
Issuance of certificates to public procurement officers
Preparation of model decisions and other acts the procuring entity adopts in public procurement procedures
Publication and distribution of relevant expert literature
Collection of statistical and other data on public procurement
Formation and maintenance of the Public Procurement Portal
Cooperation with foreign institutions and experts in the field of public procurement

5. GENERAL DATA ON PROCUREMENT MARKET IN SERBIA
Government of the Republic of Serbia-Public Procurement Office
GENERAL DATA ON PROCUREMENT MARKET IN SERBIA
It is estimated that there are approx CA and
approx bidders in Serbia
Official statistics for the year 2011:
Total number of concluded PP contracts:
Total value of concluded PP contracts: 2,8 billion EUR
PP on annual level amounts approx. 10% of Gross Domestic Product (GDP)

6. Government of the Republic of Serbia-Public Procurement Office
E-PROCUREMENT
EXISTING PPL ENVISAGES:
Possibility of submission of bids electronically,
if it was envisaged by CA in the tender documents
E- auction as instrument for competition among bidders
There is a specific Rulebook (a bylaw) that regulates in details how to treat e-bids, as well as the way to conduct e-auctions
However, in practice, the mechanisms aren’t being used yet

7. PUBLIC PROCUREMETN WEB-PORTAL
Government of the Republic of Serbia-Public Procurement Office
PUBLIC PROCUREMETN WEB-PORTAL
One of the key novelties envisaged by the PPL adopted in godine is introduction of Public Procurement Portal as unique instrument for improving transparency and information-access increase for CAs, bidders and other stakeholders
PPL defines that the PPO is in charge for establishment and maintenance of PP Portal, which represents one of its key activities
PPO’s Portal becomes operational in the beginning of 2008, but it became fully operational in 2009, by entering into force of the new PPL

8. PUBLIC PROCUREMETN WEB-PORTAL
Government of the Republic of Serbia-Public Procurement Office
PUBLIC PROCUREMETN WEB-PORTAL
PPL ENVISAGES:
Mandatory, free-of-charge publishing of large-value PP advertisements, beyond EUR, instead previous commercial publishing in a daily newspapers
Mandatory publishing of decision of Republican Commission for Protection of Rights in PP Procedures
Mandatory publishing of CAs’ quarterly reports on conducted PP procedures and concluded PP contracts
Possibility for publishing of small-value procurement
Possibility for publishing tender documents

9. PUBLIC PROCUREMENT WEB-PORTAL
Government of the Republic of Serbia-Public Procurement Office
PUBLIC PROCUREMENT WEB-PORTAL
All listed obligations and predicted possibilities for publishing are supported/operational on the Portal
THE LATEST STATISTICS RELATET TO PORTAL
Total number registrated CAs: 2.531
Total number of published advertisements:
( contract notices)
Total number of published decisions of the Republican Commission: 2.300
Total number of published concluded large-value PP contracts
taken from CAs’ quarterly reports:
Average number of published PP tenders daily: 80
Average number of visits daily: 700
Total savings of public resources due to free publishing: 20 million EUR

10. Access to the Portal via PPO web-site: www.ujn.gov.rs

11. Direct access to the Portal: http://portal.ujn.gov.rs

12. DEVELOPMENT OF E – PROCUREMENT IN SERBIA
Government of the Republic of Serbia-Public Procurement Office
DEVELOPMENT OF E – PROCUREMENT IN SERBIA
Development of e-procurement in Serbia is defined in two key documents created within the EU – funded Twinning Project “Strengthening of the Serbian Public Procurement System’’:
Preparatory work for introduction of e-procurement
Strategy for development of public procurement in Serbia

13. PREPARATORY WORK FOR INTRODUCTION OF E-PROCUREMENT (januar, 2011.)
Government of the Republic of Serbia-Public Procurement Office
PREPARATORY WORK FOR INTRODUCTION OF E-PROCUREMENT (januar, 2011.)
The Danish twinning partner has given the following recommendations:
Serbia has taken steps to ensure further development of eProcurement
The legal framework is in place to perform eTendering
There is a well-functioning eNotification platform, the PPO web portal
It could be necessary to build a tehnical link between
the eNotification platform and eTendering platforms

14. PREPARATORY WORK FOR INTRODUCTION OF E-PROCUREMENT (January 2011)
Government of the Republic of Serbia-Public Procurement Office
PREPARATORY WORK FOR INTRODUCTION OF E-PROCUREMENT (January 2011)
The Danish twinning partner recommends the following:
To focus on introduction of simple eTendering tools
Priority should be to introduce eTendering pilot project
In a process of introduction of “real” eTendering to adopt a government-driven strategy, based on a pilot project scenario:
the further development of eTendering is driven by the central government
purchase a system that the entire public sector can use
initiate a pilot project
To follow the PEPPOL project (pan-European pilot-project on eProcurement in the public sector) and its results with the scope of joining in the PEPPOL development process

15. STRATEGY FOR DEVELOPMENT OF PUBLIC PROCUREMENT IN SERBIA
Government of the Republic of Serbia-Public Procurement Office
STRATEGY FOR DEVELOPMENT OF PUBLIC PROCUREMENT IN SERBIA
Strategy was adopted on 9 September 2011 by the Government
The aim is to provide efficient, economical and transparent PP system, including alignment with existing EU legislation
It is necessary to improve the legal framework for electronic public procurement
Some of key weaknesses of the Serbian PP system:
insufficient transparency of small-value procurement
submission of bids electronically through e-auction is not used in practice

16. Government of the Republic of Serbia-Public Procurement Office
STRATEGY FOR DEVELOPMENT OF PUBLIC PROCUREMENT IN SERBIA – MEASURES FOR IMPROVEMENT
To broaden the role of PP Portal in direction of centralized support to electronic PP:
To introduce CPV
To enable publishing of notices in procedures conducted by international organizations
To set up a unique registration system for bidders
To improve the searching system by enabling to the bidders to be informed about the published notices automatically
To improve the call center for giving services related to use of the Portal
To introduce mandatory publishing of: small-value procurement, tender documents, annual procurement plans of CA

17. Government of the Republic of Serbia-Public Procurement Office
STRATEGY FOR DEVELOPMENT OF PUBLIC PROCUREMENT IN SERBIA – MEASURES FOR IMPROVEMENT
Design a way of distribution of the documents to bidders , and enable networking of the institutions responsible for issuance of the documents
Implement a pilot project in the field of e-tendering and
e-purchasing, with chosen participants and for defined subjects of procurement
Joining of Serbia to the group of countries members of PEPPOL project that is being implemented within an EU program (ICT PSP)
Action plan envisages end of as deadline for implementation of proposed measures

18. Government of the Republic of Serbia-Public Procurement Office
THANK YOU FOR YOUR ATTENTION! 18