1. Malorie CLERMONT / Béatrice Couturier Local coordination - Hespul & Grand Lyon RENAISSANCE LYON – 28 th April 2009-Lyon Workshop WP 0.2: local Management Annual Progress Reports production: Barriers and Proposal of solutions

2. RENAISSANCE : a CONCERTO project financed by the European Commission on the six framework programme RENAISSANCE - LYON - FRANCE 1 Observation Since 2 years: the annual progress report is done with 3 to 6 months late. From now on, the Commission will not accept more delays! Which means: no validation of the financial report => no subvention  We need to find out a new strategy !

3. RENAISSANCE : a CONCERTO project financed by the European Commission on the six framework programme RENAISSANCE - LYON - FRANCE 2 Wrong reports/ wrong version Bad internal communication/diffusion Lack of attention from the partner Cd, internet, name of the document, responsability of the partner, Meeting Reports not totaly completed To understand of what it’s needed English Reports done after the deadline Lack of time Change of partner Validation process too long (signatures) To include this workload in the previsional budget To clear task allocation, Meeting To include this time process in the schedule RDV, to give more details To translate some documents, Responsability of the partner Coordinator barriers Partners barriers Suggestions Lack of transparency from the partner Lack of responsabilisation, lack of implication task allocation in the organization not effective Fror a new contact: lack of informatio Internal conflicts Meeting, financial sanctions, to strengthen leaders responsability To remind the responsability of the partner Meeting To remind the responsability of the partner, Meeting

4. RENAISSANCE : a CONCERTO project financed by the European Commission on the six framework programme RENAISSANCE - LYON - FRANCE 3 To remind some basics -Concerto programme = innovating, complete and complex projects => need to work differently, and new relation with new partners => Need a true implication of each partner -Delay of one partner impacts on the work of other partners -Each partner has to take its own responsibility to give the reports in time = commitment

5. RENAISSANCE : a CONCERTO project financed by the European Commission on the six framework programme RENAISSANCE - LYON - FRANCE 4 1. To implement meetings with the local coordinator for a better follow up Objectives: Less contacts with the coordinator who still stay at the disposition of the partner More official meetings for less recalls and more transparency 2. Local and European Coordination: Same point of view: regular meetings for instance: with a follow up document, tel-meetings… The Meetings: a new timetable for a strengthen collaboration

6. RENAISSANCE : a CONCERTO project financed by the European Commission on the six framework programme RENAISSANCE - LYON - FRANCE 5 A new timetable to strengthen collaboration / RDV Systematically meetings – some suggestions  (face to face) when launching the report  (face to face) 2 weeks after (???):  In function of the progress/ barriers encountered  (with all the partners) at mid-term:  State of progress of each partner  (face to face) 1 week after: if necessary

7. RENAISSANCE : a CONCERTO project financed by the European Commission on the six framework programme RENAISSANCE - LYON - FRANCE 6 les RDV: a new timetable for a strengthen collaboration the 1st meeting:  To establish a personal schedule with the partner  To establish the complete list of the documents to complete and to deliver = Annexes, delivrables, progress reports, Form C, audit certificates…  To give all last versions  To identify the other partners/contacts in each WP  To validate the action plan: calendar, documents and contents, contacts, audit certification,… Objective: to give the partner all the « keys » to start with sucess the progress report

8. RENAISSANCE : a CONCERTO project financed by the European Commission on the six framework programme RENAISSANCE - LYON - FRANCE 7 Other suggestions  During CSGs: to talk about the state of progress of all WPs/sub-WPs -Or: to up date every 6 months the state of progress of each partner in each WP -Or: to create a template to up date information between the coordinator and the partner -Or: to transfer money and time from a partner to another

9. RENAISSANCE : a CONCERTO project financed by the European Commission on the six framework programme RENAISSANCE - LYON - FRANCE 8 Malorie CLERMONT Tel: +33 (0)4 37 47 80 93 malorie.clermont@hespul.org Contact ENERTECH