1. Maximizing RANDA Reports for Directors and Principals Erin Brophy-Lindo Educator Effectiveness Director HR 2015

2.  Found on the Reports Tab  Charts Interactive and can be filtered Cannot be printed or saved to PDF  Exports Can be filtered Generates a.csv report or an excel document  Downloads Only includes at this time “Final Effectiveness Ratings (Bulk PDF)” This download has an expiration of 1 week RANDA Reports

3. Interactive Charts  To create an interactive chart:  Choose academic year  Choose school(s)  Click on the Charts button  Select Report  Element Ratings Distribution  Final Effectiveness Rating  Overall Professional Practices Rating Distribution  Sorted Elements  Sorted Standards  Student Academic Growth  Select Group  Click on “Generate” to produce the chart.  Optional Filters  Grades (not a populated field)  Content Area(s) (not a populated field)  Status  Probationary  Non-probationary  Other  Evaluator(s)  Final Rating(s)  Click on Apply Filters

4. Interactive Charts Cont.  Interactive Features:  Clicking on any of the bars in the chart will produce a list of those educators that are in that grouping  In the list you will be able to view that educator’s Final Effectiveness Rating (Click on FER on the right)  You can clear the filter at the top of the list by clicking on “x Clear Filter” This clears all the filters and the complete list of educators will be listed.  You can see the Rubric by clicking on the “View Rubric Details” button just below the chart.  You can adjust the graph to be a stacked graph, horizontal or vertical bars or sort from high to low.

5.  Element Ratings Distribution- Ratings for each level of the rubric on each Element in that chosen Standard  Group (chosen by user),  Standard (chosen by user),  Status (probationary teachers/non-probationary teachers or both),  Evaluators (can see all, or choose specific evaluators to view),  Final Ratings (can see educators will all final rating levels or just those who received a particular final rating)  Final Effectiveness Rating- Ratings for each level of the rubric for each Effectiveness Level  Group (chosen by user),  Status (probationary teachers/non-probationary teachers or both),  Evaluators (can see all, or choose specific evaluators to view),  Final Ratings (can see educators will all final rating levels or just those who received a particular final rating) What is found in each Chart?

6.  Overall PP Rating Distribution- Ratings for each level on the rubric for each Quality Standard  Group (chosen by user),  Status (probationary teachers/non-probationary teachers or both),  Evaluators (can see all, or choose specific evaluators to view),  Final Ratings (can see educators will all final rating levels or just those who received a particular final rating)  Sorted Elements- Rating levels for each level on the rubric for all Elements or chosen Elements  Group (chosen by user),  Status (probationary teachers/non-probationary teachers or both),  Evaluators (can see all, or choose specific evaluators to view),  Final Ratings (can see educators will all final rating levels or just those who received a particular final rating)  Standards (all standards or only chosen standards) What is found in each Chart?

7.  Sorted Standards- Rating levels for each level on the rubric for all Standards  Group (chosen by user),  Status (probationary teachers/non-probationary teachers or both),  Evaluators (can see all, or choose specific evaluators to view),  Final Ratings (can see educators will all final rating levels or just those who received a particular final rating)  Student Academic Growth (MSL/MSO)- Rating levels for each level on the MSL rubric for the Measures of Student Learning/Outcome (No data for 14-15 available)  Group (chosen by user),  Status (probationary teachers/non-probationary teachers or both),  Evaluators (can see all, or choose specific evaluators to view),  Final Ratings (can see educators will all final rating levels or just those who received a particular final rating) What is found in each Chart?

8. Exports  To create a file for export:  Choose academic year  Choose school(s)  Click on the Exports button  Select Report  Evaluation Activities Status by Educator  Evaluator Assessment Professional Practices  Evaluator Assessment Ratings  Evaluator Assignments  Final Effectiveness Ratings  Goals and Actions Export  MSL/MSO Template Assignments  Observation Summary Export  Overdue Evaluation Activities Export  Staff Information by Location and Role  Select Group (applicable to only some of the reports not all)  Select Report Type .CVS  Excel  Click “Generate”  A “Report Download” pop up will appear showing the status of the download. When it is complete a link will appear in the box. Click on the link to open the report.

9.  Evaluation Activity Status by Educator- Status of each part of the evaluation process for each educator (allows you to see what has been completed, what is in progress, not started.)  Academic Year  LEA Code (District Code for CDE)  School Code (for CDE)  Location Name  Educator Group  Educator EDID (for CDE)  Educator First Name  Educator Last Name  Educator Email  Evaluator EDID (for CDE)  Evaluator First Name  Evaluator Last Name  Evaluator Email  Evaluation Close First Name (if applicable)  Evaluation Close Last Name (if applicable)  Evaluation Close Date (if applicable)  Evaluation Close Reason (if applicable)  Evaluation Close Note (if applicable)  COPMS Evaluation Number (for RANDA)  Training /Orientation Status  Self-Assessment Status  Professional Growth Plan Status  Mid-Year Review Status  Evaluator Assessment Status  Measures of Student Learning/Outcome Status  End of Year Review Status  Final Effectiveness Rating Status What is found in each Export?

10.  Evaluator Assessment Professional Practices- Report indicates which professional practice was checked or not checked for every Standard, Element at the professional practice level on the rubric.  Academic Year  LEA Code (District Code for CDE)  School Code (for CDE)  Location Name  Educator Group  Educator EDID (for CDE)  Educator First Name  Educator Last Name  Evaluator EDID (for CDE)  Evaluator First Name  Evaluator Last Name  Evaluator Completion Date  COPMS Evaluation Number (for RANDA)  Training /Orientation Status  Each professional practice  PP1aB1= Standard 1 Element A Basic Professional Practice 1 (first check box on the rubric)  A (1) in the report indicates the box was checked  A blank in the report indicates the box was not checked What is found in each Export?

11.  Evaluator Assessment Ratings- Rating for each Element and overall Standard rating. Includes the overall rating for all Standards together on the Professional Practices Rubric.  Academic Year  LEA Code (District Code for CDE)  School Code (for CDE)  Location Name  Educator Group  Educator EDID (for CDE)  Educator First Name  Educator Last Name  Evaluator EDID (for CDE)  Evaluator First Name  Evaluator Last Name  Evaluator Completion Date  Ratings for each Element/Standard  E1a= Standard 1 Element a rating  S1=Standard 1 overall rating (all elements for Standard 1 together)  Professional Practices Rating  Rating Level of all Standards together (complete rubric score)  Professional Practices Points  Number of points earned on rubric  Weight of Standard 1, 2, 3, 4, and 5  Weights designated in the Master Agreement  Standard 1, 2, 3, 4, and 5 Comments  If any comments were made on the Evaluator Assessment in any of these Standards  COPMS Evaluation Number (for RANDA) What is found in each Export?

12.  Evaluator Assignments- Shows which primary and secondary evaluators are assigned to which educator.  Academic Year  LEA Code (District Code for CDE)  School Code (for CDE)  Location Name  Educator Group  Educator EDID (for CDE)  Educator First Name  Educator Last Name  COPMS Evaluation Number (for RANDA)  Evaluator Type  Primary  Secondary  Evaluator EDID (for CDE)  Evaluator First Name  Evaluator Last Name  Evaluator Email What is found in each Export?

13.  Final Effectiveness Ratings- Shows the Professional Practices rating and MSL/MSO rating and the resulting Overall Effectiveness Rating  Academic Year  LEA Code (District Code for CDE)  School Code (for CDE)  Location Name  Educator Group  Educator EDID (for CDE)  Educator First Name  Educator Last Name  Educator Completion Date  Educator Close Reason (if applicable)  Final Effectiveness Status  Evaluator EDID (for CDE)  Evaluator First Name  Evaluator Last Name  Evaluator Completion Date  Supervisor First Name  Supervisor Last Name  Supervisor Completion Date  Assessment Status  Professional Practices Points Scaled  Points earned on the professional practices rubric  Professional Practices Points Scaled Available  Total points available to be earned on the professional practices rubric  Professional Practices Rating  MSL/MSO Worksheet Status- not avail. For 14- 15  MSL/MSO Points Scaled- not avail for 14-15  Points earned on the Measures of Student Learning/Outcomes (Standard 6)  MSL/MSO Points Scaled Available  Total points available to be earned on the MSL/MSO Worksheet (Standard 6)  Overall Points Scaled  Total points earned by educator on Rubric and MSL (Standards 1 through 6)  Overall Rating- Final Effectiveness Rating  Evaluator Comments  Educator Comments  Supervisor Comments  COPMS Evaluation ID Number (for RANDA) What is found in each Export?

14.  Goals and Actions Export- Shows the goals and action details for the professional growth plans  Academic Year  LEA Code (District Code for CDE)  School Code (for CDE)  Location Name  Educator Group  Educator EDID (for CDE)  Educator First Name  Educator Last Name  Evaluator EDID (for CDE)  Evaluator First Name  Evaluator Last Name  Goal Number  Goal Name  Goal Description  Action Number  Action Description  Action Data for Progress  Action Type  Mentor Name  COPMS Evaluation Number (for RANDA) What is found in each Export?

15.  MSL/MSO Measures and Ratings- Shows the MSL/MSO template assigned to each educator, the measures in the template and scores  Academic Year  LEA Code (District Code for CDE)  School Code (for CDE)  Location Name  Educator Group  Educator EDID (for CDE)  Educator First Name  Educator Last Name  Evaluator EDID (for CDE)  Evaluator First Name  Evaluator Last Name  MSL/MSO Template Name  Overall MSL/MSO Points  Overall MSL/MSO Rating  Measure Number  Measure Name  Measure Weight  Measure Description  Measure Attribution Type  Measure Rating Type  Measure Assessment Type  Measure Content Areas  Measure Content Area Other  Measure Much Less Than Expected Criteria  Measure Less Than Expected Criteria  Measure Expected Criteria  Measure More Than Expected Criteria  Measure Rating  Measure Educator Comments  Measure Evaluator Comments  COPMS Evaluation ID Number (for RANDA) What is found in each Export?

16.  MSL/MSO Template Assignments- Shows the MSL/MSO template assigned to each educator  Academic Year  LEA Code (District Code for CDE)  School Code (for CDE)  Location Name  Educator Group  Educator EDID (for CDE)  Educator First Name  Educator Last Name  Educator Email  Evaluator EDID (for CDE)  Evaluator First Name  Evaluator Last Name  MSL/MSO Template Name  MSL/MSO Template Description  MSL/MSO Template Weight type  MSL/MSO Template Individual Weight  MSL/MSO Template Collective Weight  COPMS Evaluation Number (for RANDA) What is found in each Export?

17.  Observation Summary Report- Shows the summary of the number and type of observations conducted for each educator as well as number of professional practices observed and attachments  Academic Year  LEA Code (District Code for CDE)  School Code (for CDE)  Location Name  Educator Group  Educator EDID (for CDE)  Educator First Name  Educator Last Name  Observation Start Date & Time  Observation End Date & Time  Evaluator EDID (for CDE)  Evaluator First Name  Evaluator Last Name  Formal Observation  Show type as formal or informal  Announce Type  Announced or Unannounced  Observation Status  Professional Practices Observed  Shows just a number  Notes Attachments Count  Number of attached notes/ uploads for that observation  Evaluator Completion Date  Educator Completion Date  Evaluator Completion Comment  Educator Completion Comment  COPMS Evaluation Number (for RANDA) What is found in each Export?

18.  Overdue Evaluation Activities Export- Shows any actions that are overdue/ have to met deadlines and are not completed  Academic Year  LEA Code (District Code for CDE)  School Code (for CDE)  Location Name  Educator Group  Educator EDID (for CDE)  Educator First Name  Educator Last Name  Education Activity  Status  Due Date  Evaluator EDID (for CDE)  Evaluator First Name  Evaluator Last Name  Evaluator Email  COPMS Evaluation Number (for RANDA) What is found in each Export?

19.  Staff Information by Location and Role- Shows what role educators and evaluators as assigned in RANDA and last log in date.  Academic Year  LEA Code (District Code for CDE)  LEA Name (District Name for CDE)  School Code (for CDE)  Location Name  EDID (for CDE)  First Name  Last Name  Email  Role Code (for CDE)  Role Name  Educator Status  Probationary  Non-Probationary  Other (N/A)  Grades  Grade level assigned to educator (not using this field in APS)  Content Areas  Content area(s) assigned to educator (not using this field in APS)  Last Log In  Primary Evaluator Name  COPMS Evaluation Number (for RANDA) What is found in each Export?