1. Tips and Tricks for an Accurate Pupil Count Laura Siek Greenville Public Schools

2. Who’s here? Name School Position Things you might be interested in seeing if PowerSchool can do.

3. A little about Russ Tech Geek Davenport University School employee for 10 years Network Administrator Married for 8 years 4 kids

4. One More Thing to Learn?

5. Don’t re-invent the wheel!

6. Quick Easy Steps Cheat Sheet PowerSchool Microsoft Excel - formulas - auto filter - pivot tables Access database - import - export

7. BE PRO-ACTIVE Use PowerSchool to the extent possible and make changes at the source file level BEFORE creating XML file. XML = Extremely Maddening Language

8. Power School Cheat Sheet A year’s worth of experience – free!

9. Identifying fields with Missing Data /gender= / back slash yields results for students who are current AND students who are inactive MSDS will reject files with missing data!

11. Power School Quick Export

12. Start PageStart Page > Special Functions > Importing & Exporting > Quick Export ***Special FunctionsImporting & Exporting Power School Quick Export *** breadcrumbs

13. Identifying fields with Incorrect Data Using Excel Selected fields to export: Student_Number First_name Last_name SchoolID Enrollment_SchoolID =IF(D6=E6,"OK","Problem") Student Number First NameLast NameSchool IDEnrollment School ID Results 11111111JohnDoe12344567Problem

15. Before Each Count STUDENT FIELD VALUE *** Clear prior 10/30 day rule field values Mass change field values (operating district) Delete FTE for students who exited the district *** valuable for changing multiple students

20. List Students in Power School Homeless students Foreign Exchange students Non-Resident students SNE – Supplemental Nutrition students LEP – Limited English Proficient Migrant students Special Education students

21. List Students in Power School Start Page: Homeless #

22. List Students in Power School Select a function for this group of students: List Students

23. List Students in Power School *count will number your students for you

24. List Students in Power School Right click / Copy / Paste into Word document

25. Power School Reports General Collection Validation Report Official Enrollment Student Roster MI SRSD Extract 75% Attendance Report MI General Collection – generates xml file

26. Power School Reports

27. Tips and Tricks =Equals(first_name=Jamaal) <Is less than(grade_level<11) >Is greater than(grade_level>3) <= Is less than or equal to (grade_level<=10) >= Is greater than or equal to(grade_level>=4) #Does not equalfootball# (football is not blank) In- Value is present in the field(last_name in yang,holt) Contains - value is contained in the field (street contains maple) @Wildcard(first_name=jacq@) *as_of=00/00/0000

28. Tips and Tricks Multiple Selections Use a comma between criteria, a semi-colon between fields. Grade_level in 9,11;gender=f

29. Tips and Tricks Excel Tips =IF(A2=B2,”OK”,”Problem” =LEFT(A1,3) =RIGHT(A1,3) =CONCATENATE(A1,” “,B1)

30. I LOVE MY JOB! Contact info Russell Hoorn II rhoorn@kvilleps.org

31. Contact info Russell Hoorn II rhoorn@kvilleps.org