1. SEEDS: Programme and Objectives SEEDS Kick-off meeting May 4, Lausanne Renate Kunz

2. 2 Overview  Technical info  Kick-off meeting: Programme and Procedures  SEEDS: What we are aiming at?  SEEDS: What is laying ahead of us?  Collaboration within SEEDS  Questions and comments

3. 3 Technical info  WiFi access  connect your PC to the "guest-unil" network  start a web browser and the wireless network login page will automatically appear  enter the text of your guest pass key: FORS-SEEDS  Power adapters available!

4. 4 Kick-off meeting: May 4-6, Lausanne  1 st day (May 4): Get to know each other!  2 nd day (May 5): Build on existing foundations! – SERSCIDA and CESSDA  3 rd day (May 6): Roll up our sleeves! – Project planning and administrative issues

5. Kick-off meeting: 1 st day 9:00 – 9:15 Welcome and opening 9:15 – 10:00 Programme and Objectives of SEEDS 10:00 – 10:30 Presentation of FORS (Peter Farago, Director of FORS) 10:30 – 10:45 Coffee and tea break 10:45 – 11:45 IDM, CPC, ISPJR, CEMI: Presentations about institutions and people 11:45 – 12:15 FFZG and IES: Presentations about institutions and people 12:15 – 12:45 ADP: Presentation about the institution and people 12:45 – 14:00 Lunch break 14:00 – 15:30 SERSCIDA: approach, outcomes, instruments, policies and procedures (reflections from ADP, FFZG, IES and FORS) 15:30 – 16:00 Coffee and tea break 16:00 – 17:00 SERSCIDA: approach, outcomes, instruments, policies and procedures (reflections from ADP, FFZG, IES and FORS) 5

6. Kick-off meeting: 2 nd day 6 9:30 – 11:00 Life of a data archive : Workflow, staff, skills, partnerships, etc. (FORS and ADP examples) 11:00 – 11:15 Coffee and tea break 11:15 – 12:45 General concepts: OAIS, DDI, and DSA 12:45 – 14:15 Lunch break 14:15 – 15:15 CESSDA: presentation and discussion (Paul Jackson, Managing Director of CESSDA) 15:15 – 15:45 SEEDS Advisory Board: brief presentations by members and discussion of roles and responsibilities 15:45 – 16:00 Coffee and tea break 16:00 – 17:30 Establishing new data service infrastructures: Understanding the research setting, possibilities and challenges (brainstorming, comments and discussion); Experiences from FFZG and IES 19:30 Social dinner

7. Kick-off meeting: 3rd day 7 9:30 – 11:00 Planning for the project: Work packages, meetings and reporting 11:00 – 11:15 Coffee and tea break 11:15 – 12:45 Planning for the project: Work packages, meetings and reporting 12:45 – 13:45 Lunch break 13:45 – 15:00 Administrative issues (contract, budget and reporting) 15:00 – 15:30 Outlook: future meetings

8. 8 SEEDS: What we are aiming at?  New data services – why?  Research data can be reused and shared for secondary analyses (replication and address new research questions)  Publicly-funded data should be made available to the research community (Open data movement)  Preservation and curation of research data for years to come  Initiatives on European level (EC): SERSCIDA, H2020- INFRADEV, etc.

9. 9 SEEDS: What we are aiming at?  Build on past experience – SERSCIDA  Same aim: establish new data services (preparatory work)  Same instruments and methodology: assess existing funding, research, legal and infrastructural landscape in each new partner country  Same documents: develop and publish policies, procedures and guidelines  Similar technical systems: New websites and technical prototype systems  Build up knowledge capacity: training units and events (Workshops)  Outputs from SERSCIDA can be adopted, adapted and improved on!

10. 10 SEEDS: What we are aiming at?  Objectives  Establish new data services in new partner countries  Continue integration of data services in old partner countries  Develop knowledge and tools related to data services  Long-term benefits for national research communities  Bring partner institutions into fold of an international movement (CESSDA)

11. SEEDS: What is laying ahead of us? 5 Work packages: 11 WP numberTitleStart monthEnd month 0Project management and kick-off meeting124 1Organisation and infrastructure building112 2Building data collections and enhancing tools118 3Training activities for capacity building320 4Dissemination and outreach124

12. SEEDS: What is laying ahead of us? 3 Workshops:  Workshop I: concepts and principles of archiving (OAIS model); how to run a data archive; data management, metadata creation; confidentiality and anonymisation of data; contractual system.  Workshop II: data solicitation and curation; process, clean, and document real datasets; tools of the trade; best practices and standards regarding data preparation and documentation (DDI).  Workshop III: standards and best practice in digital preservation; Data Seal of Approval (DSA); data security and backup. 12

13. SEEDS: What is laying ahead of us? 12 Deliverables: 13 Del. No.Deliverable NameWork package(s) involvedDelivery month D1Project websiteWP43 D2Report on Workshop IWP3 4 D3 Report on evaluation of research and legal conditions WP16 D4Establishment planWP18 D5Policy and procedures documentWP112 D6 Report on integration of technical system WP112 D7Report on Workshop IIWP3 14 D8 Report on data collection WP218 D9Report on technical improvementsWP218 D10Report on Workshop IIIWP320 D11Individual country websitesWP414 D12Local conferenceWP424

14. Collaboration within SEEDS  Research partnership agreement  Transparency  Clarity  Modes of cooperation  Communication: Mailing list and Skype meetings  Advisory Board 14

15. Questions and comments 15