1. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 1 Process Development and Integration for the Six- Year Program and the Statewide Transportation Improvement Plan Work Session Department of Systems and Information Engineering and Center for Risk Management of Engineering Systems University of Virginia March 24, 2004

2. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 2 Preface SYIP/STIP business process spans many divisions and activities across VDOT Immediate need to focus and bound SYIP/STIP business process modeling that is supportive of current FHWA-VDOT initiatives IDEF documentation must provide a basis for action and remedies to current process deficiencies

3. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 3 Process Modeling Methodology - IDEF3 Capture description of a process and the network of relations that exists between processes Record the raw data resulting from fact-finding interviews in systems analysis activities Document the decision procedures affecting the states and life-cycle of critical shared data, particularly manufacturing, engineering, and maintenance product definition data Manage data configuration and change control policy definition Make system design and design trade-off analysis

4. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 4 Data Needs for IDEF3 Activities Objective Title of responsible department/s Inputs Control Mechanism Key decisions Impacted activities Estimated duration Causality relationships

5. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 5 STIP Development Process Source: Development and Financial Constraint of Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT Process Review

6. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 6 STIP Development Process: IDEF View

7. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 7 Revenue Forecasts Source: Development and Financial Constraint of Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT Process Review

8. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 8 Revenue Forecasts: IDEF View

9. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 9 Mapping the Public Involvement Process Using the joint process review by FHWA, FTA, VDOT, and VDRPT entitled Development and Financial Constraint of Virginia’s STIP, the processes central to public involvement are identified –November 2002 Each road system has a differing process of public involvement –Tentative SYP Program –Secondary Roads –Urban Programs –MPO Planning –STIP Development Process

10. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 10 STIP Development Process Source: Development and Financial Constraint of Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT Process Review

11. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 11 Tentative Program Source: Development and Financial Constraint of Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT Process Review

12. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 12 Secondary Roads Source: Development and Financial Constraint of Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT Process Review

13. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 13 Urban Programs Source: Development and Financial Constraint of Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT Process Review

14. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 14 MPO Planning Source: Development and Financial Constraint of Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT Process Review

15. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 15 Progress since Initiation of Contract Completed draft report of Fall 2003 Pre-Allocation Hearings (attended Hampton, Richmond, Salem, Lynchburg, Fredericksburg, Northern Virginia) Built hypertext Excel spreadsheet according to IDEF standard UVa extended the standard to accommodate additional graphical types of data that we are obtaining Began populating the above spreadsheet with text, timelines, interview transcripts, organizational charts; with early focus on public involvement and amendment activities

16. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 16 Progress since Initiation of Contract (Cont.) Loaded BPWin software (IDEF) to a UVa workstation, entered sample of data from hypertext spreadsheet Interviewed Ben Mannell in Richmond, obtained STIP timeline and his description of activities Interviewed Rob Walters at Biotech Center, obtained his description of certain activities Interviewed Gene Wells in Richmond, obtained his description of the STIP amendment process Attended Ben Mannell’s training session for VDOT employees and MPO staff, morning and afternoon sessions

17. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 17 Made phone interview with Utah DOT staff who developed process model of interaction with MPO’s on their STIP, learned that they benefited from negotiated agreement of what activities would be performed by whom and by what calendar dates In related activity, met with Chad Tucker (VDOT staff) et al. in Charlottesville regarding prioritization system for state highway plan There are one staff (Dirickson), one graduate student (Sarda), Prof. Lambert, and three undergraduate research assistants on the project since February 1 Progress since Initiation of Contract (Cont.)

18. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 18 Near Term Actions Scope and bound the business process modeling Develop a current list of questions and issues to be addressed by IDEF effort Initiate interviews and other data collection for IDEF modeling Initiate in-depth IDEF description Public involvement activities STIP amendment process Other – land use, economic impact analysis etc.

19. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 19 Project Website Source: www.virginia.edu/crmes/stipwww.virginia.edu/crmes/stip

20. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 20 Project Website Address www.virginia.edu/crmes/stip

21. Center for Risk Management of Engineering Systems University of Virginia, Charlottesville 21 Discussion