1. ACCESS for ELLs 2.0 2015-2016 Yutzil Becker Yutzil.Becker@state.sd.us Jonathan Nesladek Jonathan.Nesladek@state.sd.us

2. Usernames & Passwords WIDA Website WIDA AMS

3. WIDA Website https://www.wida.us/

4. What do I do in the WIDA Website? W-APT Screener Test Docs & Webinar Training Course Preparation Resources Educator Resources KG & ALT. Access Information ELD Standards Can-Do Descriptors Sample Items TAMs Recorded webinars

5. Who needs WIDA account? Test Coordinator Can access W-APT downloads Creates accounts for TAs Manages who has completed the required trainings Manages permissions Checklist Test Administrators Training Course Educator Resources Checklist

6. How do I get a WIDA Account? https://www.wida.us/

7. WIDA Assessment Management System https://www.wida-ams.us/ Note: WIDA AMS works best with Firefox

8. Who needs WIDA AMS accounts? Test Coordinator - Set up Test Administrator and Technology Coordinator accounts -Designate permissions for users -Select needed accommodations -View Reports Test Administrator - View & Print test tickets - Create test sessions Technology Coordinator -Use system to view technology preparation materials -Such as user guides & technology web-based modules -Download testing software from the system

9. How do I get a WIDA AMS Account? https://www.wida-ams.us/

10. Are there any people in your district you need to upload? Let’s Practice!

11. Important ACCESS for ELLs 2.0 Timelines

12. Testing Window

13. Pre-ID File to DRC Information was pulled from Infinite Campus December 4, 2015 December 18, 2015- Pre-ID was submitted to DRC If any students identified as ELL enrolled after 12.4.15, it is the school’s responsibility to upload them to WIDA AMS

15. About ACCESS 2.0 Grades K-12 ELL students Secure-large scale English language proficiency assessment Given annually to monitor students’ progress in acquiring academic English 2015-2016 will begin administration of the new summative assessment Online grades 1-12

16. New Testing Vendor Data Recognition Corporation (DRC) will serve as the operational test vendor for ACCESS for ELLs 2.0, both online and paper.

17. ACCESS 2.0 System of Assessments Include: ACCESS for ELLs 2.0, an online assessment for Grades 1-12 ACCESS for ELLs 2.0, a paper-based assessment for Grades 1-12 (17 colonies) Kindergarten ACCESS for ELLs, a paper-based Alternate ACCESS for ELLs, a paper-based assessment for students in Grades 1-12 who have significant cognitive disabilities

18. Benefits of Online Testing Increased student engagement through a more dynamic testing experience Built-in accommodations and accessibility features appropriate for a range of student needs Staged adaptivity targets students’ individual range of language skills Increased ease for test administrators Logistical flexibility as a result of being able to simultaneously administer multiple grades and proficiency levels Central scoring by DRC for all four domains. Test Administrators will not need to determine tiers

19. Test Overview

20. Anchored in ELD Standards

21. Language Domains

22. Online Grade Level Clusters

23. Paper-based Test Forms

24. Kindergarten ACCESS Unchanged Paper Individually administered Training -If previously completed training, training is good for 15-16 -If first time administering, training MUST be completed and score at least an 80%

25. Alternate ACCESS Unchanged Paper Participation Criteria: https://www.wida.us/assessment/alternateaccess.aspx https://www.wida.us/assessment/alternateaccess.aspx Training -If previously completed training, training is good for 15-16 -If first time administering, training MUST be completed and score at least an 80%

26. Online Response Capture Listening & Reading: student responses will be captured digitally and scored by the online test engine Speaking: student responses will be recorded (captured digitally ) and automatically sent to DRC for scoring by trained raters Writing: typed student responses will be recorded (captured digitally ) and automatically sent to DRC for scoring by trained taters; handwritten responses will also be returned to DRC for scoring

27. Online Student Experience Graphic-supported items Audio-supported directions Narrated and guided introduction by a human voice for each domain test Thematic folders pertaining to a unified theme Practice items Modeled responses for the productive domains

28. Online Student Experience Simple navigation Embedded accessibility features, such as: -Magnification -Highlighter -Writing tools (e.g. cute and paste, copy, underline)

29. Online Test Order of Administration

30. Overview of Responsibilities Test Security Test Coordinator Tech Coordinator Test Administrator

31. Test Security All users of the WIDA website will be prompted to read and sign a non-disclosure agreement upon their first login WIDA AMS & INSIGHT users will also be prompted to agree with the test security policy upon first login

32. Test Security

33. Responsibilities of the Test Coordinator Facilitates overall test administration from start to finish Coordinates assignment & communication between Tech coordinator(s), Test Administrator(s), classroom teachers Main contact for DRC & State

34. Responsibilities of the Test Coordinator Other responsibilities

35. Test Coordinator Checklist https://www.wida.us/ACCESSTraining/Online/?test=coord

36. Responsibilities for the Test Administrator Administers and monitors the test Responsible for managing student data prior to, during, and after testing

37. Responsibilities for the Test Administrator Other responsibilities

38. Test Administrator Checklist https://www.wida.us/ACCESSTraining/Online/index.aspx

39. Test Coordinator & Test Administrator Training Training Resources ACCESS for ELLs 2.0 Training Course Components Accessing the Training Course Certification Requirements

40. Training Resources All training resources are provided by WIDA through a secure web portal located at: http://www.wida.us/ACCESSTraining/index.aspx http://www.wida.us/ACCESSTraining/index.aspx There are two different types of accounts. Test Administrators & Test Coordinators

41. Training Resources- Test Coordinators Test Coordinator Accounts approved and monitored by SEA Account provides Test Coordinator with access to the training course and checklist Allows Test Coordinator to view and monitor training progress and modify user account permissions for Test Administrators users in their district

42. Training Resources- Test Administrator Are approved and monitored by district’s Test Coordinator Provide Test Administrators with access to the training course and checklist

43. Training Course Components The four assessment training components

44. Accessing the Training Course Log into WIDA website “My Account & Secure Portal” page On this page, you can Navigate to the various training course components Update and edit personal account information Access training personal training records Access and monitor training records of staff (only Test Coordinator)

45. Accessing the Training Course

46. After clicking on Identify if you are Testing Coordinator or Testing Administrator Once you click on the testing role, the training course will display the applicable checklist of tasks for you to complete as part of the training

47. Training Course Read over checklist to understand necessary steps you need to follow to carry out successful administration of the test Each task is hyperlinked to the appropriate training resources that will provide information and train you on how to carry out the task

48. Training Course Continued… Once you have reviewed the training resources for a task, the task is considered completed and you can check off that task in the checklist Once you have submitted a complete training checklist, your training certificates within the WIDA website portal will be updated as a record of completion

49. Training Course Continued… Training course takes approximately 2-4 hours to complete, depending on what components are required Can be completed in one setting, or as many sessions as necessary Training must be completed 1-2 weeks prior to your first administration of the test

50. Certificate Requirements Certification for ACCESS for ELLs 2.0 Online requires the completion of the checklists applicable to each individual’s role Certificate available There is no quiz component associated with the training course for the online assessment

51. Certificate

52. Monitor Certification Log into WIDA website “My Account & Secure Portal” page Click on

53. Test Materials Logistics

54. Tier Identification for Writing Test Grades 1-3 DRC will use the total number of Grades 1-3 counts provided in WIDA AMS (Pre-ID file) to determine how many Writing

55. Writing Booklets DRC will automatically include 10% overage of the Writing test booklets in the shipment

56. Remember… Student performance on the Listening & Reading tests will determine the appropriate tier that the student will take in the Writing and Speaking tests.

57. Writing Booklets For ordering purposes, DRC will use a calculated ratio to determine the number of Tier A and Tier B/C forms to provide at each grade cluster (Grade 1 & Grade 2-3) Once student as completed Listening & Reading tests, Test Coordinators will run a Writing Tier Report

58. Writing Booklets 1-3 Test Coordinators should check they have enough Writing Booklets for Grades 1-3 If materials are needed, Test Coordinators may order additional materials ordering through WIDA AMS

59. Pre-ID Labels Writing Grades 1-3 Remember the state provided Pre-ID file to DRC, based on what students were identified in Infinite Campus Labels contain the name, grade, and other pertinent information related to the student, as well as school and district information

60. As Needed: Writing Grades 4- 12 Grades 4-12 the writing default response mode is keyboarding Under special circumstances all Grades 4-12, if needed, have the option of handwriting their responses, ( mainly first year in country students)

61. As Needed: Writing Grades 4- 12 DRC will provide a small quantity of Writing Response booklets for Grades 4-12 Only to be used for instances where students may need to handwrite instead of keyboard their response

62. Materials Receipt & Inventory Shipped to District 2 Shipments Shipment 1- Receipt of Materials -2 weeks before testing window -Contains all testing materials

63. Shipment 1-District District Packing List (white) School Box Range Sheet (white) School Packing Lists-District Set (white) District Security Checklist (white) Plastic Bags for Materials Return Agreement to Maintain Confidentiality State Testing Schedule Return Materials Instructions Packet

64. Shipment 1- District The last box and boxes immediately preceding it contains -Generic Student Labels (District/School and Do Not Process -Testing Materials including Overage (as applicable)

65. Shipment 1-District Each school’s materials are packaged separately in one or more boxes Note that materials packaged in each school’s box will exactly match the number of testing materials ordered for the school Overage is included in district specific box

66. Shipment 2- Receipt of Pre-ID Labels Contains Pre-ID labels Arrives prior to testing Each school’s Pre-ID labels are boxed separately Most schools will receive only one box Distribute the boxes to schools immediately

67. For more information… Visit the Online Testing Administrator Manual pages 19-47

68. Additional Test Materials Ordered through WIDA AMS January 21 - February 26, 2016

69. Additional Test Materials Remember an overage was shipped to the district of Writing Booklets Do not order any additional materials unless you really need them If any needed KG & Alternate ACCESS tests are needed

70. Ordering Additional Materials

71. Scheduling & Testing Environment Logistics

72. Student Data & Test Sessions on WIDA AMS If student is missing from WIDA AMS, the Test Administrator adds student into the system Students are automatically placed into generic test sessions based on grade cluster and domain Test sessions can be edited or deleted, if desired WIDA AMS is used to create, edit, and add students to test sessions

73. Student Test Tickets Test Ticket contain a unique login credentials Student must use test ticket to access and begin the test Test Tickets for a given test session are part of the Student Test Roster

74. Sample Student Test Ticket

75. Student Test Roster Summarizes test session information such as the test name, test session name, and the district and school Provides a list of students who are registered to participate in that test session as well as accommodations that may be assigned

76. Sample Student Test Roster

77. Test Scheduling For online- as long as students are taking the same domain, it is possible to combine students from different grade clusters and tiers into the same test session

78. Both students in Grades 2-3 and Grades 4-5 could be scheduled to take the Listening test in one session Test Scheduling

79. Speaking Tier Pre-A test and the Writing 1, and 2-3 are an exception to the guidelines described Test Scheduling

80. Administration of the Grades 1-3 Writing test must be separated into test sessions by both grade cluster and tier Test Scheduling

81. Test sessions for Grades 1-3 Writing cannot be combined with Writing test sessions for Grades 4-5,6-8, and 9-12 Test Scheduling

82. Students taking Speaking Tier Pre-A test should also be administered the Speaking test separately from students taking the Tier A and Tier B/C Speaking Tests

83. Test Scheduling Test domains should not be combined into one test session Example: the Listening test should be administered in a different test session than the Reading, Writing, or Speaking test

84. Test Scheduling Number of students scheduled in a test session Listening & Reading Writing- fewer students Speaking- smaller groups

85. Something to Consider Students with very limited English proficiency may benefit from being tested in smaller groups, regardless of the domain

86. Timing for Each Test

87. ACCESS for ELL’s 2.0 – Technology Requirements Technology Coordinator Checklist Supported System Requirements for WIDA ACCESS for ELL’s 2.0 https://www.wida.us/assessment/ACCESS%202.0/docu ments/DRC%20INSIGHT%20System%20Requirements_ Fall%202015.pdf https://www.wida.us/assessment/ACCESS%202.0/docu ments/DRC%20INSIGHT%20System%20Requirements_ Fall%202015.pdf Recommendations for Hardware and Headset Specifications

88. ACCESS for ELL’s 2.0 – Technology Requirements Cont’d FAQ’s about Technology for ACCESS for ELL’s 2.0 – SD DOE Website http://doe.sd.gov/oats/elp.aspx – WIDA Website https://www.wida.us/assessment/access20-tech.aspx Paper Based ACCESS for ELL’s 2.0

89. Tech Coordinator Checklist Technology Coordinators are responsible for all technical and system set up for online testing and working with Data Recognition Corporation (DRC) on any local system issues. They will complete web- based trainings and checklists that will be available through the WIDA Assessment Management System (WIDA AMS). DOE Website: – Broken down by recommended timeline of events

90. Tech Coordinator Checklist Cont’d Dates Recommended when steps should have been completed -Summer 2015 - Fall 2015 -2-4 Weeks Prior to Testing-Day Before Test - Day of the Test - After the Test Link: https://www.wida.us/assessment/Technolog y%20Coordinator%20Checklist%208.06.15.p df https://www.wida.us/assessment/Technolog y%20Coordinator%20Checklist%208.06.15.p df

91. Technology Coordinator Checklist View

92. Tech Coordinator Checklist Responsibilities – Recommended Reviews of Documents – Software Downloads and Internet Connectivity – Trouble Shooting Hardware – Online Training Modules – System Checks to Confirm Preparedness – Customer Support if Problems Arise

93. Recommendations for Hardware and Headset Specifications

94. What Test Day Should Look Like Test Coordinator will print out test tickets prior to test Several Student Test Tickets will on one sheet of paper Test Coordinator will need to cut them out and give one to each student Test ticket has student ID and password on it With TSM, Org Unit, and INSIGHT downloaded Student will click on the INSIGHT Icon on they computer desktop Sign-on prompt will appear

95. FAQ’s about Technology for Access for ELL’s 2.0 https://www.wida.us/assessment/FAQs%20for%20Tech%20Coordinators.pdf 15 Page PDF Format – What’s Covered in This Document – General Questions – Capacity Estimator Questions – Load Simulation Testing Questions – Common Technical Questions and Answers

96. Paper-Based ACCESS for ELL’s 2.0 Test Coordinator AND Test Administrator Checklist – Both can be located: https://www.wida.us/ACCESSTraining/paper/in dex.aspx https://www.wida.us/ACCESSTraining/paper/in dex.aspx

97. Paper-Based ACCESS for ELL’s 2.0 Grade Level Clusters Slightly Different fro the new ACCESS for ELL’s 2.0 Online Assessment Online Grade Clusters Paper Grade Clusters

98. Comparisons of Paper vs. Online Assessments Listening Listening – Online Assessment Listening passages are played to students on the computer through headphones Students select response on computer screen Student responses scored by test platform – Paper Assessment Test administrator plays the listening passages on a CD Students select response from multiple-choice options on paper

99. New Online Compared to Paper/Pencil – Key Differences https://www.wida.us/assessment/ACCESS20.aspx#whatsNew

100. Paper-Based Considerations Important to note that individuals administering ACCESS for ELLs 2.0 Paper must complete the new Speaking Scoring Module. – which trains Test Administrators to score student responses in the speaking test using the updated rubric and new scoring scale – New for this year’s Assessment: SpeakingListening Speaking/Listening is with Compact Disk (need CD Player and Speakers)

101. Paper-Based Consideration for the Speaking Assessment Test Administrators who will administer and score the 2.0 Paper Speaking test must complete the Speaking Assessment Scoring Module and Quizzes. The only web-based module for Paper Based Assessments. This module takes approximately 1-2 hours to complete, depending on the number of grade clusters that will be administered and scored.

102. ACCESS for ELL’s 2.0 - Accommodations WIDA Accessibility and Accommodations Framework

103. Accommodations Defined Allowable changes in which Assessment are Administered: Test Preparation Response Method Timing Setting

104. Accommodations are Intended to: Provide comparable test results to those students who do not receive accommodations DO NOT give an advantage over peers DO NOT result in changes in what the test measures DO NOT affect the validity and reliability of the interpretation of the scores

105. Accommodations Only Available to ELL’s: With Disabilities Listed in approved IEP or 504 Plan When student needs to participate in assessment meaningfully and appropriately o Recommended Test Accommodations for ELL’s with Disabilities  https://www.wida.us/get.aspx?id=289 https://www.wida.us/get.aspx?id=289

106. Special Consideration when Selecting Accommodations Four Domains in ACCESS 2.0  Listening  Reading  Writing  Speaking Example: Listening test - ASL measuring proficiency in comprehending ALS, not spoken English

107. ACCESS for ELL’s 2.0 – Recommended Resources Accessibility and Accommodations Descriptions https://www.wida.us/assessment/WIDA_AccessAccDescriptions. pdf Link to 24 Page PDF located on our DOE ELL Website – Lists allowable accommodations, accessibility tools, and test administration procedures

108. Recommended Resources Cont’d Accessibility and Accommodation Guidelines Manual https://www.wida.us/assessment/WIDA_AccessAccGuidelines. pdf Link to 22 Page PDF located on our DOE ELL Website - Explains recommended accommodations and accessibility support that can help ensure all ELL’s in grades 1-12 participate fairly and equitably in ACCESS for ELL’s 2.0

109. Recommended Resources Cont’d SD DOE Accommodations Manual http://doe.sd.gov/oess/documents/SDAccManl.pdf

110. When Choosing Appropriate Accommodations, Consider: Is the Accommodation allowable for ACCESS for ELL’s 2.0? Does the student use the accommodation on a regular basis? Does the accommodation address the challenge faced by the student? Has Test Administrator prepared to accurately administer the accommodation? Does the accommodation adhere to state policies?

111. Accommodations: IC→DRC→ASSESS 2.0 Students identified as ELL’s in Infinite Campus were sent to DRC from the pre-id file in December Accommodations were not identified in Infinite Campus; the test set-up window opened January 18 th – enter them manually – WIDA AMS, Test Set-up, Manage Students – Paper/Pencil Test: Accommodations indicated by bubble in test booklet

112. ACCESS for ELL’s 2.0 - Accommodations Accommodations used in content area/knowledge skills assessments may not be appropriate for ACCESS for ELL’s 2.0 as it assesses language Involve Students in Selecting and Using Accommodations Allow Student to become familiar on how to apply accommodation for online assessment

113. ACCESS for ELL’s 2.0 – Accessibility Tools Accommodations are not Accessibility Tools Accessibility Tools are: – Available to all ELL’s taking ACCESS 2.0. – Intended to diminish barriers and maximize opportunities – Embedded in online test or provided by Test Administrator – Highlighter, line guide, magnifier, color overlay No specific designation needed prior to test

114. Selection of - Accommodations IEP Team decides which ACCESS is appropriate Needs to be identified in students IEP or 504 Plan

115. ACCESS for ELL’s 2.0 - Accommodations Frequently Asked Questions on Accommodation, Accessibility Tools, and Test Administrator Procedures https://www.wida.us/assessment/FAQs_ACCESS 2%200_Accommodations.pdf

116. Test Administration Procedures

117. Domains

118. Equipment Needed A desktop or laptop computer or a table for each student ( Writing 1-3, paper) Headphones or headsets for each student Headsets used for Speaking test must include a functioning microphone to allow students to record their responses

119. Listening Test Script located in Appendix E of TAM Group-administered Up to 40 minutes

120. Listening Test Materials PDF file of the Online TAM Test Administrator’s Script (Appendix E) Instructions on how to launch the test (pg. 52) Student Test Tickets and Student Test Roster (pg. 49)

121. Preparing to Administer Listening Do not use speakers Only need headphones to listen Read through script Make sure everyone can hear the audio

122. Listening Test Administrator’s read the script After introduction, students will be required to go through test directions and complete practice items

123. Things to keep in mind Students cannot go back and review answers The audio will automatically play once the student navigates to the page and will only play one time Test Administrators should encourage students to ask questions before the beginning of the test Detailed instructions about answering questions are found on Section 8 of TAM

124. Reading Test Script located in Appendix F of TAM Group-administered Up to 35 minutes

125. Reading Test Materials PDF of the Online Test Administration Manual Test Administrator’s Script (Appendix F) Instructions on how to launch the test (pg. 52) Student Test Tickets and Student Test Roster (pg. 49)

126. Preparing to Administer Reading Do not use speakers Only need headphones to listen to the Reading test directions After directions are completed, there will be no additional audio Read through script Make sure everyone can hear the audio

127. Reading Test Administrator’s read the script After introduction, students will be required to go through test directions and complete practice items

128. Reading Test Item Types 3 different test item types -Multiple choice -Hotspot -Drag & Drop It is important to ensure that students know what to do for these different item types Important for students to be familiar with test demo and test practice

129. Reading Test Item Types For more information regarding the different Reading item types please visit pages 76-78 on the Online TAM

130. Writing Test: Grades 1-3 Test Administrator’s Scripts are in separate booklets shipped with the secure test materials Up to 65 minutes Group-administered Paper-based

131. Writing Test: Grades 1-3 Test Administrator’s Script for Writing -Grade 1 or Grades 2-3 Test Booklet(s) At least one sharpened number 2 pencil for each student to mark his or her responses There is a separate Test Administrator’s Script for the Grade 1 & Grade 2-3 Writing tests and each booklet contains the scripts for both Tier A & B/C

132. Tier Determination Student performance on the Listening and Reading tests determine what tier for Writing Students complete Listening and Reading, Test Administrator runs a Writing Tier Report

133. Organization and Timing of the Writing Grades 1-3 Tests Tier A & Tier B/C Test administration for Grade 1 Writing and Grade 2-3 Writing must be separated by both grade cluster and tier Example: Grade 1 Tier A, Grade Tier B/C Example: Grade 2-3 Tier B/C, Grade 2-3 Tier B/C

134. Writing Grades 1-3 Administration Procedures Make sure students begin the Writing test on the appropriate page “Check ins” - Stop signs -Whole-group check ins

135. Writing Test: Grades 4-12 Script is located in Appendix G of TAM Up to 65 minutes

136. Writing: Grades 4-12 All students view the Writing prompts on the computer. Default response mode is keyboarding

137. Writing: Grades 4-12 Materials PDF file of the Online Test Administration Manual Test Administrator’s Script (Appendix G) A sheet of blank scratch paper for each student

138. About the Speaking Test Completely computer delivered Approximately 30 minutes Student responses captured as they speak into the microphone Virtual Test Administrator Model Student- who is also administered similar tasks by the Virtual TA Purpose of Model Student is to demonstrate language expectations by Speaking Task

139. Speaking Test Materials PDF file of the Online Test Administration Manual Test Administrator’s Script ( Appendix H for Tiers A and B/C, Appendix I for Tier Pre-A) Instructions on now to launch the test (pg. 52 of TAM) Student Test Tickets and Student Roster (pg. 49)

140. Speaking Test Divided into three different forms Pre-A, A, and B/C Form student takes determined by Listening and Reading results Pre-A designed to meet the needs of newcomer students

141. Speaking Test Administration Procedures Review pages 92-99 of TAM

142. During the Test for All Domains Read introductory Test Administrator’s Script Monitor and Assist students while going through test practice Student clicks next to start test right away While students are taking the test, Test Administrators should circulate the room

143. Collecting & Disposing of Test Materials Listening & Reading When test is finished, Test Administrators must collect the Student Test Roster & Student Test Ticket Ensure every student has turned in ticket Test Administrator should then return test materials to Test Coordinator to keep in a secure place

144. WIDA AMS Additional materials ordering Uploading students

145. Additional Administration Guidelines for All Domains Found on pg. 100-116 of Online Test Administration Manual

146. ACCESS for ELLs 2.0 Transfer Process

147. Next Steps Returning Test Materials Webinar sometime in the middle of February

148. Questions?

149. Co ntact Information Go over handout of who to contact Yutzil Becker Yutzil.Becker@state.sd.us 605.773.4698 Jonathan Nesladek Jonathan.Nesladek@state.sd.us 605.773.3247