1. By: Wilmer Arellano FIU Summer 2012

2. Overview E-mails Introduction to Proposal Style General Recommendations ▫Section Headings ▫References Title Page

3. References One of the most impressive sites regarding technical writing. ▫http://owl.english.purdue.edu// I encourage you to visit this Website. Purdue University’s Online Writing Lab (OWL) IEEE (2006) TRANSACTIONS, JOURNALS, AND LETTERS, Information for Authors. Retrieved January 10, 2008 from IEEE Web site: ▫http://www.ieee.org/portal/cms_docs/pubs/transactions/auinfo03.pdfhttp://www.ieee.org/portal/cms_docs/pubs/transactions/auinfo03.pdf C.W. POST CAMPUS APA Citation Style. Retrieved January 10, 2008 from Long Island University Web site: ▫http://www.liunet.edu/cwis/cwp/library/workshop/citapa.htm

4. E-mails When you e-mail me please: ▫Copy all your team members ▫Include team ID and course # in the subject ▫Include all the team names in the signature

5. Introduction to Proposal Style Technical reports are used to communicate the results of: ▫research, ▫field work, ▫proposals and other activities. Often, a report is the only concrete evidence of your work. The quality of the project may be judged directly by the quality of the writing. Most technical reports contain the same major sections, although the names of the sections vary widely, and sometimes it is appropriate to omit sections or add others. Always check for specific requirements and guidelines before beginning to write your research report.

6. General Recommendations Use template at: IEEE modified doc

7. General Recommendations Do not start with a Figure, a Table or a Result You are not writing for yourself You are not writing for your instructor You are writing for somebody you don’t know

8. General Recommendations When Possible use bulleted or numbered lists to highlight different ideas, topics or other Items. ▫See next examples

9. Publix’s List When you write for yourself ▫Go to Publix

10. Publix’s List When you write for somebody you know ▫Go to Publix and buy milk, bread, ham and sodas

11. Publix’s List When you write for somebody you don’t know

14. General Recommendations When Possible use bulleted or numbered lists to highlight different ideas, topics or other Items.

17. Section Headings Primary section headings within papers are enumerated by Roman numerals and are centered above the text. For the purpose of typing the manuscript only, primary headings should be capital letters. Sample: I. PRIMARY HEADING (TEXT) Secondary section headings are enumerated by capital letters followed by periods (“A.”, “B.”, etc.) and are flush left above their sections. The first letter of each word is capitalized. In print the headings will be in italics. Sample: A. Secondary Heading (TEXT)

18. Section Headings Tertiary section headings are enumerated by Arabic numerals followed by a parenthesis. They are indented, run into the text in their sections, and are followed by a colon. The first letter of each important word is capitalized. Sample: 1) Tertiary Heading: (TEXT) Quaternary section headings are rarely necessary but are perfectly acceptable if required. They are identical to tertiary headings except that lowercase letters are used as labels and only the first letter of the heading is capitalized. Sample: a) Quaternary Heading: (TEXT)

19. Order of Importance of the Different Elements Title Abstract Conclusions Introduction The last three are the last to be written

20. Title The title page contains several main pieces of information 1.Project Title 2.Team Number 3.Student team member names and their Panther ID 4.University and Department. 5.The name of the person for whom the report has been prepared. 6.Course No. and Name 7.Semester 8.Date Submitted

21. Double click on the white area of this slide to open the Word page that contains the Title Page. Copy the entire Title Page and paste it into a new Word 2007 document. My example does not have any formatting. Please use some creativity here

22. Insert two new pages

23.  Copy and Paste the outline into your document last page  Delete information regarding to Title page  Make sure you have the most current version  http://web.eng.fiu.edu/~arellano/4010/Lectur e%20II/Proposal%20Outline.doc

24.  Remove all numbering and formatting  Select the whole outline and click Style Normal

26. Click on the pull down arrow of the citation button. Insert new Citation Source so that a reference that you enter here will appear automatically in the table of references Leave Template style for citations

27. Follow the format: LastName1, Name1; LastName2, Name2; etc.

28. Put the cursor where you want to add a citation

29. This time click the Citation button in the center and then select the citation from the list.

30. Insert figure and table captions so they will appear automatically in the list of figures

32.  Go to the first page, click somewhere on it and from the Insert Menu select Page number

33.  Go to the first page, click somewhere on it and from the Insert Menu select Page number (Make sure to use the pull down arrow)  This will number both sections of the document

34.  Now click just before the first letter of each chapter and from the insert menu select Format Page Numbers  This will give different number format for the chapters

36.  Go to the title page and double click on the page number  Follow instructions in the next slides

37.  Double click on the number and then click Different First Page.  Do not exit this menu

38.  In the same menu, select Format Page Numbers

39.  Select lower case roman numbers: i, ii, ii  This concludes page numbering

40. Table of Contents List of Figures List of Tables

41.  You must have a blank page after the Title Page  Insert six line feeds and position the cursor in the first one  From the References Menu select Table of Contents  This will insert your Table of Contents

42.  Position the cursor in the third of the line feeds  In the same page and from the same menu select Insert List of Figures  This will insert your List of Figures

43.  This same exact procedure is used to insert the List of Tables  Select Table from the Pull Down

44.  Click on the References Page and insert the references

46.  This procedure will create an extra heading, delete it

47.  The table of Contents, The List of Figures, List of Tables and the References must be updated manually when you change your document  Right click on each table and select Update Field  Later select Update Entire Table if you are offered the option