1. E-mail Technical Coordinators Meeting Jeff Williams August 13, 2009

2. Outages 8/5 – –Garnet IMAP outage 9 minutes – –POP and local clients unaffected 8/11 – –Aquamarine 9:52-10:11am intermittent – –Amethyst 9:18-10:37am intermittent – –Existing connections unaffected

3. E-mail Server Upgrades New hardware on order New hardware on order –Replace remaining T2000s with T5240s –Greater CPU capacity, double the RAM

4. Policy Changes Autofile Sent Mail, Trash Monthly Autofile Sent Mail, Trash Monthly –Like INBOX, into folders in AutoFiled:2001.sent, 2002.sent, etc –Frees up space on fastest storage –More efficient incremental backups

5. Policy Changes Message size limit - 25MB vs 100MB Message size limit - 25MB vs 100MB –Same as Google Mail policy –Encourages use of NetFiles / Google Docs –Improves performance –Definition of 25MB

6. Proposed Policy Changes Autofiling Policies - 60 days vs 90 Autofiling Policies - 60 days vs 90 –Save space on fastest storage –Improves performance –Not changing at this time

7. Procedure Changes Outbound limit - 2000 recipients/day Outbound limit - 2000 recipients/day –Thwart phishers spamming from UMN –Reduce our chances of getting blocked –If over 2000, white listed or acct. closed (if sending spam) Mail login limit - 500 times/day Mail login limit - 500 times/day –Once per 3min = 480 times –Increase performance for well-behaved –If over 500, emailed suggesting fixes

8. Google Apps for the University of Minnesota Opt-in available during Fall 2009 Opt-in available during Fall 2009 Web Site http://oit.umn.edu/google- initiative/ Web Site http://oit.umn.edu/google- initiative/ http://oit.umn.edu/google- initiative/ http://oit.umn.edu/google- initiative/ Direct questions to gpilot@umn.edu Direct questions to gpilot@umn.edu gpilot@umn.edu

9. Bits ‘n’ Bytes Google Wave demo

10. ‘Till next month… Jeff Williams Jeff Williams jtw@umn.edu jtw@umn.edu jtw@umn.edu 612-625-9227 612-625-9227 Internet Services Internet Services is@umn.edu is@umn.edu is@umn.edu