1. IAIA’07, Seoul, Korea Public Participation-CS20.2 1 Public Involvement of English Style in the Process of Regional Spatial Strategy Development - Focusing on the South East Plan - Takashi Shimizutani, Sachihiko Harashina Department of Environmental Science and Technology, Tokyo Institute of Technology 5 June 2007

2. IAIA’07, Seoul, Korea Public Participation-CS20.2 2 Background (1) Japan: Requirement of Master Plan development for urban design No Legislation of A Full-dressed SEA (Master Plan development is not subject to SEA) Current Master Plan development does not fully involve the public

3. IAIA’07, Seoul, Korea Public Participation-CS20.2 3 Background (2) England: Long history of Town and Country Planning system SEA Regulation legislation in 2004 Planning and Compulsory Purchase Act 2004 –Applying Development Plan to Regional Plan –Ensuring more rigorous the public involvement, i.e.; Proactive public involvement from early stage

4. IAIA’07, Seoul, Korea Public Participation-CS20.2 4 Planning and Compulsory Purchase Act 2004 (PCPA2004) It received Royal Assent on 13th May 2004. The provisions introduce powers which allow for –the reform of the plans system –speeding up of the plans system and –an increase in the predictability of planning decisions. Public Involvement: –More rigorous public involvement from early stage (Front Loading)

5. IAIA’07, Seoul, Korea Public Participation-CS20.2 5 Research Interests What does Public involvement procedure, which is combined with SEA, look like? How is the adequate public involvement ensured for the process of RSS development? What is an effective way of the public involvement in developing “region-wide” plans/strategies? (The approach must be different from the approach for the local-wide plans)

6. IAIA’07, Seoul, Korea Public Participation-CS20.2 6 Planning System of England Development Plan Development Plan Documents (DPD) (Basis for Planning Permission) Regional Spatial Strategy (RSS) (Basis for DPD) Planning Permission (Permission for the application of a project depends on the DPD) Two Layer Structure Upper EIA SEA Development Control Lower

7. IAIA’07, Seoul, Korea Public Participation-CS20.2 7 Recent Change of Planning Structure in England Regional Planning Body (RPB) County Council Borough Council, District Council Before PCPA2004After PCPA2004 Planning Policy Statements (PPS) Planning Policy Guidance (PPG) Notes Regional Spatial Strategy (RSS) Regional Policy Guidance (RPG) Development Plan (DP) Unitary development Plan (UDP) Structure Plan (SP) Local Plan (LP) Obey RSS Obey SP Central Government Responsible Parties Local Government Regional Transport Strategy (RTS) 1 layer system 2 layer system Change of Planning Structure Adm.Scale National Region City,Town Prefecture LDF 2 layer system Development Plan Documents (DPD) Other Planning Documents

8. IAIA’07, Seoul, Korea Public Participation-CS20.2 8 What is RSS? The RSS should provide a broad development strategy for the region for a 15-20 year period. The following matters should be taken into account: –identification of the scale and distribution of provision for new housing, –priorities for the environment, such as countryside and biodiversity protection; and –transport, infrastructure, economic development, agriculture, minerals extraction and waste treatment and disposal. RSS must not identify specific sites as suitable for development.

9. IAIA’07, Seoul, Korea Public Participation-CS20.2 9 RSS Planning Process Identify the issues for a revision/prepare project plan Develop options & policies, assess effects and develop draft revision Publish draft RSS & formal consultation Examination-in-public (EiP) Panel report Consultation on Proposed change Publication of Panel report Issue of final RSS Implementation, monitoring & review Stage A: Setting the context, establish- ing baseline and deciding on scope Stage B: developing & refining options and assessing effects Stage C: Preparing the SEA/SA report Stage D: Consulting on the draft RSS and SEA/SA report Stage E: Monitoring the significant effects of implementing the RSS RSS Planning process SEA/SA process

10. IAIA’07, Seoul, Korea Public Participation-CS20.2 10 Preparation of Statement of Public Participation (SPP) RPB is required to prepare, publish and keep under review a statement of public participation. (Section 6 of the PCPA2004) SPP should explain how and when the RPB intends to involve the public and should also identify who the RPB’s main partners will be and how it intends to work with them in undertaking RSS revision. This will include revising the statement where circumstances have changed and the original proposals are no longer appropriate.

11. IAIA’07, Seoul, Korea Public Participation-CS20.2 11 Case Study -South East Plan-

12. IAIA’07, Seoul, Korea Public Participation-CS20.2 12 South East England Total Area approx. 19,100km 2 Consists of 19 County Councils, 1 Unitary District Council and 55 District Councils Population: approx. 8.1 million 2 nd Highest GDP among 9 Regions next to G. London (GL) 2 nd largest economic gaps among 9 Regions next to GL Geographically, it surrounds approx. ¾ of the Greater London border, and holds a serious problem with congestion. It holds Green-belt, while it receives a tremendous pressure for providing affordable houses. London Southeast England Scotland Wales

13. IAIA’07, Seoul, Korea Public Participation-CS20.2 13 Key Milestone of the South East Plan Development (1) July 2003 - December 2004 –Preparation of the draft South East Plan: research, workshops, opinion polling, policy drafting January - April 2005 –Public consultation on the initial draft of the Plan January - Summer 2005 –Continuing work on the sub regional details Summer - December 2005 –Public consultation and further work by local authorities on the sub-regional details of the draft Plan. January - March 2006 –1 February - Regional Planning Committee –1 March - Assembly Plenary –31 March - Submission of full South East Plan to Secretary of State

14. IAIA’07, Seoul, Korea Public Participation-CS20.2 14 Key Milestone of the South East Plan Development (2) March 2006 - June 2006 –31 March 2006 - 23 June 2006 - Public Consultation on the submitted South East Plan July 2006 – September 2006 –23 June 2006 - 18 August 2006 - Consideration of Matters –31 August 2006 - Publication of Draft list of Matters –7 September 2006 - 1st Preliminary Meeting –End of September 2006 - Comments on draft list of matter due October 2006 – March 2007 –12 October 2006 -Publication of Final List of Matters –17 October 2006 -2nd Preliminary Meeting –9 November 2006 -Statements submitted to Panel –28 November 2006 -South East Plan Examination-in-Public (EiP) begins –30 March 2007- EiP ends

15. IAIA’07, Seoul, Korea Public Participation-CS20.2 15 Key Milestone of the South East Plan Development (3) (Examination in Public : November 2006 – March 2007 ) –28 November 2006 - 15 December 2006 - EiP- Regional Matters - Woking –16 January 2007 - 26 January 2007 – Eip - Sub-Regional Matters - Chichester –6 February 2007 - 15 February 2007 – Eip - Sub-Regional Matters - Maidstone –27 February 2007 - 9 March 2007 - EiP- Sub-Regional Matters - Reading –20 March 2007 - 30 March 2007 - EiP- sub-regional and regional matters - Reading Summer 2007 –End of July 2007 - Panel Report due Autumn 2007 –21 September 2007 - Publication of Proposed Changes –21 September 2007 -14 December 2007 - Consultation on Proposed Changes Winter 2007 / 2008 –29 February 2008 - Revised South East Plan published/adopted

16. IAIA’07, Seoul, Korea Public Participation-CS20.2 16 Statement of Public Participation (SPP) SEERA started preparing own CES before PPS 11 publication. Since CES was well prepared, SPP was smoothly prepared. In CES, Strategic objectives and engagement objectives were developed beforehand and it helped developing a concrete plan. PCPA2004What SEERA (RPB) did Preparation of SPP Regular Update Preparation of Communications and Engagement Strategy (CES) on 1 March 2004 Based on CES, SPP was developed on 22 October 2004 SPP was updated on 3 May 2005

17. IAIA’07, Seoul, Korea Public Participation-CS20.2 17 Public Consultation in the Stages of identifying issues and developing policies & options

18. IAIA’07, Seoul, Korea Public Participation-CS20.2 18 An Example of the Public involvement facts Key elements of the consultation process between January-April 2005 –Over 5,000 copies of the full draft Plan were sent to organizations in the region. –A series of 10 information workshops were held. –Assembly staff were invited to attend almost 100 public and stakeholder meetings –A third wave MORI face-to-face opinion polling questioned a representative sample of 2,003 people in the region –Some 3.8 million copies of the Your shout! Questionnaire and leaflets were distributed. –Email and phone line contacts were set up for queries.

19. IAIA’07, Seoul, Korea Public Participation-CS20.2 19 Regional Consultation Responses 2004MORI wave 1 survey1,839 2004MORI wave 2 survey1,873 2005Public consultation - Written response2,646 2005Public consultation - Your Shout! Questionnaires (3.8 million) 61,746 2005MORI wave 3 survey2,003 2005ICM poll by South East Countries8,238 Total78,345

20. IAIA’07, Seoul, Korea Public Participation-CS20.2 20 Key Findings Assembly members and advisory groups proactive involvement from early stage Multiple ways of approaching to stakeholders Multiple Opportunities of Consultation Opinion-polls to collect objective data for the whole region Careful Preparation of SPP to identify the target stakeholders & how to reach them Decision made after debate at Executive Committees or Plenary Meetings

21. IAIA’07, Seoul, Korea Public Participation-CS20.2 21 Conclusion and Next Step The public involvement process in SEA was completely integrated into Plan–making process. Regarding ensuring adequate involvement of the public, items described in “key findings” such as SPP preparation, seem to be effective. As for the way of dealing with “region-wide” issues, applying opinion polls in addition to area specific consultation looks effective. Will evaluate the acceptance of the stakeholders and the public for the way of being involved into plan making process as the next step.