1. Chapter 27

2. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-2 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review WORKING WITH SHARED DOCUMENTS Signature: Microsoft Word 2003

3. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-3 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Performance Objectives Track changes to a document and customize tracking Accept/reject changes to a document Create multiple versions of a document Restrict formatting and editing in a document Allow exceptions to restrictions Protect a document with a password Save a document as read-only Create and apply a digital signature Insert summary and custom document properties Set the file location for Workgroup templates Create a template

4. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-4 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Tracking Changes to a Document Each deletion, insertion, or formatting change made to the document is tracked. Tools, Track Changes OR Ctrl + Shift + E Track Changes button When tracking is on, the letters TRK display in black on the Status bar.

5. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-5 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Controlling the Display of Editing Markings click the down-pointing arrow of the Show button click the down-pointing arrow of the Display for Review button editing markings marking changes

6. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-6 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Customizing Track Changes Options click the down-pointing arrow of the Show button click OR Tools, Options, Track Changes tab changes the display of markup changes changes the display of balloons

7. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-7 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Accepting/Rejecting Changes use Accept Change and Reject Change/Delete Comment buttons to accept or reject changes Reject Change/ Delete Comment Accept Change

8. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-8 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Creating Multiple Versions of a Document Saves disk space, because only the differences are saved, not the entire document. File, Versions type a comment click

9. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-9 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Opening an Earlier Version File, Versions click desired version click This opens the earlier version in a new window and tiles the two documents.

10. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-10 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Saving a Version as a Separate Document File, Save As type a new name click

11. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-11 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Deleting a Version File, Versions click desired version click

12. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-12 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Restricting Formatting Tools, Protect Document insert a check mark and the styles become available insert a check mark for styles you want to allow, and remove the check mark for styles you do not want allowed

13. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-13 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Restricting Editing insert a check mark and the drop-down list becomes active select the desired option

14. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-14 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Allowing Exceptions select the part of the document that you want the chosen users to be able to freely edit click to insert a check mark

15. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-15 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Enforcing Restrictions to further protect the document, you can enter a password

16. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-16 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Adding Users type the user’s name or e-mail address

17. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-17 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Protecting a Document with a Password Tools, Options type a password to open and/or modify document type password to confirm

18. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-18 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Identifying a Document as Read-Only Tools, Options click to insert a check mark When saving, the Save As dialog box will display where you can type a new name.

19. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-19 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Creating and Applying a Digital Signature Tools, Options click to add and open the Select Certificate dialog box

20. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-20 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Customizing Document Properties File, Properties insert, delete, and edit fields as desired

21. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-21 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Customizing Document Properties…/2 File, Properties insert, delete, and edit fields as desired

22. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-22 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Change the File Location for Workgroup Templates Tools, Options click

23. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-23 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Creating a Template File, Save As select Document Template from drop-down list will be saved in specified folder

24. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-24 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review How do you turn on tracking? Tools, Track Changes OR Ctrl + Shift + E Track Changes button

25. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-25 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review How do you display the Track Changes dialog box? click the down-pointing arrow of the Show button click OR Tools, Options, Track Changes tab

26. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-26 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review How do you display the Displays Versions in (Document name) dialog box? File, Versions

27. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-27 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review How do you display the Save Version dialog box? File, Versions

28. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-28 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review How do you display the Protect Document task pane? Tools, Protect Document

29. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-29 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review How do you display the Formatting Restrictions dialog box? Tools, Protect Document

30. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-30 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review How do you display the Start Enforcing Protection dialog box? Tools, Protect Document

31. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-31 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review How do you display the Add Users dialog box? Tools, Protect Document

32. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-32 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review How do you display the Options dialog box? Tools, Options

33. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-33 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review How do you display the Properties dialog box? File, Properties

34. Copyright 2003, Paradigm Publishing Inc. CHAPTER 27 BACKNEXTEND 27-34 LINKS TO OBJECTIVES Track and Customize Changes Track and Customize Changes Accept/Reject Multiple Versions Restrict Formatting and Editing Restrict Formatting and Editing Allow Exceptions Protect with a Password Protect with a Password Save as Read-Only Digital Signature Document Properties Document Properties Changing File Locations Changing File Locations Create a Template Commands Review Coming Next SHARING DATA BETWEEN PROGRAMS