1. Unit Planning 2015-16: Integrating Learning Outcomes Assessment, Student Achievement Data and Institution-Set Standards with College Planning and Resource Allocation Processes Unit Planning Retreat 1 February 2016, SSA 219

2. Unit Planning 2015-16 Retreat February 1, 2016, Slide 2  Understand the revised Unit Planning Process  Review Unit Planning data review elements (Institution-set Standards – formerly Program Review 2.0)  Work with HAPS (online Unit Planning system)  Discuss and define processes to use Unit Planning Results:  Validation  Resource allocation  SEMP evaluation Goals for the Day

3. Unit Planning 2015-16 Retreat February 1, 2016, Slide 3  Purpose of Revised Process:  “Close the loop” on the previous planning cycle by updating existing plans  Expanding Current Annual Unit Planning Process to include “Program Review” elements  Focus planning on the college mission and SEMP measures  Implement Institution-set Standard and other legislative, regulatory or Ed Code requirements  Use results of data review to create improvement actions (and track) Unit Planning 2015-16

4. Unit Planning 2015-16 Retreat February 1, 2016, Slide 4 Data Element Institution Set Standard Stretch Goal SEMP Measure 2013/ 2014 2012/ 2013 2011/ 2012 Three- year Ave Course Completion Rate 65%72%2.2.365.9%66.8% 66.5% Program Completion Rate June 2016* 2.2.340.1%45.1%41.3%42.2% CTE completion rate June 2016* 2.3.257.8%60.0%60.6%59.5% Degrees Awarded 672June 2016*2.2.3838635543672 Certificates Awarded 66.3June 2016*2.2.345569866 University Transfers 489June 2016*2.2.3477473516489 College-level Student Achievement Data, Analysis & Results * from 2016 SER Student Achievement Data Section * The CCCCO’s IEPI reporting requires the college to establish standards and goals for student achievement measures identified in the framework. Harbor will establish these goals in June 2016.

5. Unit Planning 2015-16 Retreat February 1, 2016, Slide 5 Data Element Program-level Analysis Results Standard SEMP Measure 2013/ 2014 2012/ 2013 2011/ 2012 Three-yr Average Associate of Arts Degrees 20% meet standard (2/10) 51.72.2.379525763 Associate of Science Degrees 14% meet standard (3/22) 6.42.2.310788 Associate for Transfer Degrees 100% meet standard (1/1) 1.72.2.30000 Certificates 22% meet standard (4/18) 3.72.2.34485 Course Completion 59% meet standard (48/81) 65%2.2.365.9%66.8% 66.5% Course Completion - Online 31% meet standard (9/29) 65%2.2.356.2%59.3%61.1%58.9% Licensure Passage Rate - Nursing Meets standard85%2.3.2100%98.3%97.1%98.5% Licensure Passage Rate - EMT Does not meet standard60%2.3.257%n/a Licensure Passage Rate - CNA Meet standard85%2.3.2100% 81%93.7% Job Placement Rate 67% meet standard (6/9) 72.5%2.3.365.8%69.8%74.8%72.5% Program-level Student Achievement Data, Analysis & Results * from 2016 SER Student Achievement Data Section

6. Unit Planning 2015-16 Retreat February 1, 2016, Slide 6  Assessment Activities are the basis of Unit Planning  Student Achievement (SEMP Measures)  Student Learning (SLO/SAOs)  Both activities generate Improvement Actions  Improvement Activities collectively form the Unit’s Plan  All results recorded online increasing usability of results Harbor’s Assessment-based Planning System (HAPS) Overview

7. Unit Planning 2015-16 Retreat February 1, 2016, Slide 7 Integration of Assessment and Planning

8. Unit Planning 2015-16 Retreat February 1, 2016, Slide 8 Goal 1. Access and Preparation for Success Basic skills first-year enrollment * Completion-based class schedules Equitable Enrollment * Orientation, Assessment and Educational Plan completion rate * Fall to Spring Persistence * Goal 2. Teaching and Learning for Success Achievement gaps *Basic skills completion* Completion: Course, Certificate, Degree & Transfer ** Gainful Employment** Licensure Passage rates** On-time Completion * SLO, PLO, ILO achievement ** Year-to-year persistence * Goal 3. Organizational Effectiveness Accreditation status * Fiscal viability and compliance with state and federal guidelines (IEPI measures)* Institutional plan progress ** Program review, Planning and Assessment participation ** Process review and evaluation ** Resource allocation ** Goal 4. Resources and Collaboration Budget Goals Efficiency measures (class size average, fill rate, FTES/FTEF) Number and type of revenue sources and amount generated Funds raised (annual and cumulative) Foundation endowment Amount of scholarships awarded Number and type of community/business partnerships Integration of SEMP and Measures

9. Unit Planning 2015-16 Retreat February 1, 2016, Slide 9 Integration of SEMP and College Initiatives College Mission Goal 1. Access and Preparation for Success AtD (AA/S S) Com muni ty Servi ces (AS) Enroll Mgmt (AA/A S) Equit y (AA) SSSP (SS) Stud ent Succ ess Score card Goal 2. Teaching and Learning for Success Accre ditati on Stan dards AtD (AA/S S) Basic Skills (AA) Enroll Mgmt (AA/A S) Equit y (AA) IEPI SSSP (SS) Stud ent Succ ess Score card Goal 3. Organizational Effectiveness Accre ditati on Stan dards Distri ct Strate gic Plan Enroll Mgmt (AA/A S) Facili ties (AS) Hum an Reso urces (AS) IEPI Tech nolo gy (TAC) Goal 4. Resources and Collaboration Accre ditati on Stan dards Enroll Mgmt (AA/A S) Foun datio n (AA) Tech nolo gy (TAC)

10. Unit Planning 2015-16 Retreat February 1, 2016, Slide 10  Results are summarized for review and oversight by the college administrative and governance process  College level results are used by the College Planning Council to identify annual institutional priorities within the three year strategic planning cycle.  These priorities guide annual planning and resource allocation decisions. HAPS Manages Assessment Results

11. Unit Planning 2015-16 Retreat February 1, 2016, Slide 11 Example: Creating and Tracking an Improvement Action

12. Unit Planning 2015-16 Retreat February 1, 2016, Slide 12  Signing in to HAPS (all access is available from the Faculty/Staff page)  Start a module  Filling in the form  Retrieving an existing module  2015-16 Unit Planning requirements Creating the Unit Plan

13. Unit Planning 2015-16 Retreat February 1, 2016, Slide 13  All Clusters:  Unit plan updates  SLO Activity  SEMP Implementation  Academic/Instructional Units  Curriculum  Completion for each discipline  Completion for each award (degrees and certificates)  CTE Units:  Completion: Licensure Passage rates  Completion: Gainful Employment 2015-16 Unit Planning Requirements

14. Unit Planning 2015-16 Retreat February 1, 2016, Slide 14 Lunch

15. Unit Planning 2015-16 Retreat February 1, 2016, Slide 15  Follow up on institution-set standard and other regulatory and institutional requirements  Track progress on required activities (updates due throughout the year)  “Just in time” planning – rather than planning for next year, planning is continuous and as needed  Unit Planning cycle aligns with SEMP cycle (3 years)  Addresses need to record current year actions in planning and resource allocation activities  Record and manage resource allocation process  Report on MISSION/SEMP fulfillment  Summary of Data Review (3 years) as starting point for CPR Using Unit Plans

16. Unit Planning 2015-16 Retreat February 1, 2016, Slide 16  Review existing Planning and Policies Procedures  Task: Define the following processes:  Chair’s validation of faculty responses  Dean’s validation of unit’s work  Committee Oversight of SEMP  Approval of improvement actions for resource allocation process  Task: Establish Timeline Validation processes

17. Unit Planning 2015-16 Retreat February 1, 2016, Slide 17  Review existing Planning and Policies Procedures  Task: Define Resource Allocation requirements  Who can ask for resources  What qualifies for resource allocation (i.e., validated improvement actions)  What type of follow up is needed?  Task: Establish Timeline Resource Allocation Processes

18. Unit Planning 2015-16 Retreat February 1, 2016, Slide 18  Mission and SEMP fulfillment  CPC reviews annually – creates “Annual Priorities” for funding  Clusters review annually (priorities)  Committees provide oversight (SEMP “Implementation Grid”)  Governance oversight  Institution-set Standards, SSSP, Equity, ATD, Student Success, Perkins, Grants  Improvement action and resource allocation follow-up (closing the loop) Using Results: SEMP Evaluation

19. Unit Planning 2015-16 Retreat February 1, 2016, Slide 19  The revised Unit Planning Process “Closes the loop” on the previous planning cycle by updating existing plans  Expanding Current Annual Unit Planning Process to include “Annual Data/Program Review” elements:  Focus planning on the college mission and SEMP measures  Implement Institution-set Standard and other legislative, regulatory or Ed Code requirements  Use results of data review to create improvement actions (and track)  HAPS (online Unit Planning system) manages all assessment activities and their resulting improvement actions  College uses Unit Planning Results and provides oversight through the following processes:  Validation  Resource allocation  SEMP evaluation Recap: Unit Planning 2.0

20. Unit Planning 2015-16 Retreat February 1, 2016, Slide 20  Strategic Educational Master Plan 2014-17 Strategic Educational Master Plan 2014-17  Student Success Scorecard 2015 Student Success Scorecard 2015  SEMP Fact Book SEMP Fact Book  Harbor's Assessment-based Planning System (HAPS) Harbor's Assessment-based Planning System  Program Review 2.0 Program Review 2.0  SLO Assessment Pilot SLO Assessment Pilot  SEMP Outcomes Summary (login) SEMP Outcomes Summary (login)  Program Review Module Summary (login) Program Review Module Summary (login)  ISLO Inventory (login) ISLO Inventory (login)  SLO Assessment Summary (login) SLO Assessment Summary (login) QUESTIONS/DISCUSSION