1. Voyager Reporting System (VRS) with a focus on Circulation GUGM May 2006, Session C-7 Presenter: G. Randall Cravey, Coordinator GIL Service Site @ Georgia State University rcravey@gsu.edu

2. Voyager Reports Reporter Reporter Access Reports Access Reports (Analyzer >> mid 2006 ) (Analyzer >> mid 2006 ) GIL Libraries Began Their Migration to Voyager in 1999

4. Typical Reactions The Access Reports are okay, but …. We don’t have time to learn SQL. MS Access is too complex. I just want a button to click.

5. GIL Reports Committee Recommendations (Yr 2000) GIL Web Reports GIL Web Reports Fast Fast Ease of Use Ease of Use : : GIL Workstation Reports GIL Workstation Reports Filters Filters Sort Options Sort Options Output Alternatives Output Alternatives Security Security : :

6. GIL Workstation Reports: Design Overview

7. GIL Requirement Install with Ease

9. Patron Rpts. Circ. Lists Statistics

10. Circulation Activity

11. Statistics Circulation Activity

12. Statistics Circulation Activity

13. Statistics Circulation Activity

14. Statistics Circulation Activity

15. Statistics Circulation Activity

16. The VRS call to MS Access leaves Access in minimized state – click icon to view.

17. Circulation Activity

18. Statistics Charges by LC Class

20. Statistics Charges for Special Collections

21. Charges for Special Collections depend upon: Cataloging >> Collection Counts

22. Statistics Charges for Special Collections

23. Charges for Special Collections –- Summary Counts

25. Charges for Special Collections – List of Titles

27. Statistics Browse Counts

30. Statistics Reserve List Counts

32. Circ. Lists

33. Fine and Fee Payments

36. Circ. Lists Fine and Fees Outstanding

38. Circ. Lists Fine Fee Transaction Log

42. Fine Fee Transaction Log – All transaction types

43. Circ. Lists Items Charged

45. Circ. Lists Items Charged: Location / Item Type Filtering

46. Items Charged: Select by Item Type and include ALL outstanding Charges Circ. Lists

47. Items Charged: Select by Item Type and include ALL outstanding Charges

48. Circ. Lists Items & Fines and Fees Outstanding

50. Circ. Lists Items Frequently Used

53. Circ. Lists Items Infrequently Used

56. Circ. Lists Items Lost (Fine Fee Type 2)

58. Circ. Lists Items Overdue

60. Items of Reserves -- List

61. Items of Reserves – List, 1 Line (titles only)

62. Items of Reserves – List, 2 Line (Item details)

63. Patron Rpts.

64. Patron Information – qualify by date, barcode status, addr. type, and patron group)

65. Patron Information

66. Patron Rpts.

67. Patrons with Multiple Barcodes for same Patron Group

68. Patron with multiple Patron Groups for the same Barcode

69. And More …

70. VRS FAQ’s How can I get a copy of VRS? VRS is available from the GIL Download site. Check with your Voyager Systems Administrator for assistance. How can I get a copy of VRS? VRS is available from the GIL Download site. Check with your Voyager Systems Administrator for assistance. Is VRS documented? Yes, a VRS User’s Manual with installation details is included in the package. Is VRS documented? Yes, a VRS User’s Manual with installation details is included in the package. Does VRS have Help screens? Not at this time. Resources have been devoted to functional capabilities and to intuitive screen design (?). Does VRS have Help screens? Not at this time. Resources have been devoted to functional capabilities and to intuitive screen design (?). Who do I contact for support? Contact your GIL Service Site staff. Who do I contact for support? Contact your GIL Service Site staff.

71. How often is the VRS application updated? VRS is updated no less than twice a year. Patches to fix software bugs may be applied more often. How often is the VRS application updated? VRS is updated no less than twice a year. Patches to fix software bugs may be applied more often. Will I receive an update notice once I have VRS installed? No, check the “updated” as- of-date on the GIL Download site. Will I receive an update notice once I have VRS installed? No, check the “updated” as- of-date on the GIL Download site. How do I submit a request from a new report? Submit suggestions and requests for new reports to your Service Site staff – email preferred. How do I submit a request from a new report? Submit suggestions and requests for new reports to your Service Site staff – email preferred. VRS FAQ’s (no. 2)

72. Happy Reporting !