1. V 03.02.01Slide 1V 1.0Slide 1 FMP/Common Setup FMP – Common Setup Account Clerk School Principal FMP Bookkeeping FMP Common Setup Budgeting Staff Cost Capital Asset Register Sales & Stock Other Registers 1. School Accounting Info 2. A/C Year Maintenance 3. COA Maintenance 4. Voucher Type Maintenance 5. Location Maintenance 6. Report 2. A/C Year Maintenance

2. V 03.02.01Slide 2V 1.0Slide 2 A/C Year Maintenance Common Setup – Accounting Year Maintenance Budgeting   Bookkeeping  Staff Cost   CAR   Sales & Stock   Daily Collection Summary  Non-Recurrent Grant  Accounting Year Accounting Month Adjustment Month

3. V 03.02.01Slide 3V 1.0Slide 3 Create A/C Year Create Accounting Year - Allows user to create a new accounting year. - Depending on the accounting period, twelve accounting months within the year plus an adjustment month will be created. The status of all accounting months is “Closed” by default. - The status of the newly created accounting year in Bookkeeping Module will be set to “Opened”.

4. V 03.02.01Slide 4V 1.0Slide 4 Create A/C Year Step 1. Click [Common Setup]  [A/C Year Maintenance] from the left menu Step 2. Click [Add] button Create Accounting Year

5. V 03.02.01Slide 5V 1.0Slide 5 Create A/C Year Step 3. Fill in the new Accounting Year Step 4. Click [Save] button Create Accounting Year

6. V 03.02.01Slide 6V 1.0Slide 6 Create A/C Year User may open accounting months at this point, or in a later time. To open an accounting month: Step 1. Select Status as “Opened” Step 2. Click [Save] button Note: Only three accounting months can be opened concurrently within one year. Open Accounting Month

7. V 03.02.01Slide 7V 1.0Slide 7 Update A/C Month Update Accounting Month - Allows user to open a closed accounting month. - No accounting month can be opened if the accounting year has been final closed. - An accounting month can be reopened if the accounting year is not final closed yet. There is no limitation on the number of times to reopen a closed accounting month.

8. V 03.02.01Slide 8V 1.0Slide 8 Update A/C Month Step 1. Click [Common Setup]  [A/C Year Maintenance] from the left menu Step 2. Select an accounting year from the drop-down list box Step 3. Click [Search] button Update Accounting Month

9. V 03.02.01Slide 9V 1.0Slide 9 Update A/C Month Step 4. Select Status as “Opened” Step 5. Click [Save] button Note: Only three accounting months can be opened concurrently within one year. Update Accounting Month

10. V 03.02.01Slide 10V 1.0Slide 10 Update A/C Month Press ESCAPE To Return Record is updated successfully Update Accounting Month