1. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Georgia Alternate Assessment Mid-Year Administration Training for School and System Test Coordinators February 2016 Deborah Houston GaDOE Assessment Specialist

2. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Mid-Year Administration Training GAA Assessment Window: September 1, 2015 - March 25, 2016 The PowerPoint is located on the GAA Presentations webpage at this location: http://www.doe.k12.ga.us/Curriculum-Instruction-and- Assessment/Assessment/Pages/GAA-Presentations.aspx 2

3. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Topics Covered in this Presentation Important Reminders for the 2015-2016 Administration Key Dates System Test Coordinator Responsibilities School Test Coordinator Responsibilities Beyond Logistics - Supporting the Assessment Process Support Role Completing the SDIF Portfolio Organization Portfolio Review Transfer Students Test Security Contact Information 3

4. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Important Reminders for the 2015-2016 Administration 4

5. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Important Reminders for the 2015-2016 Administration Two different Student Demographic Information Forms (SDIFs) are being used in the 2015-2016 administration of the GAA SDIF for Grades K and 3-8 Form is Maroon SDIF for High School Form is Orange 5

6. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org SDIF for Kindergarten, and Grades 3-8 6 Be certain the SDIF form marked “Kindergarten, Grades 3-8” is used for all students in those grades (K, 3-8) taking the GAA.

7. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org SDIF for High School 7 Be certain that the SDIF form marked “High School” is used for all students in high school taking the GAA.

8. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Important Reminders for the 2015-2016 Administration One Electronic Entry Sheet is being used for the 2015-2016 administration of the GAA. 8

9. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Key Dates for the 2015-2016 Administration 9

10. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Key Dates: Materials Receipt Shipment 1 – August 25-27, 2015 Administration Materials Examiner’s Manuals School and System Test Coordinator’s Manuals Informational Brochures Blue student portfolios – used for grades K, 3-8, & High School 10

11. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Key Dates: Materials Receipt Shipment 2 – December 15-17, 2015 Reconciliation Shipment Additional Blue portfolios – used for grades K, 3-8, & High School This “Reconciliation” shipment covers the difference between the materials shipped to systems in August 2015 (based on Spring 2015 assessed counts) and counts systems provided during the 2015-16 Enrollment Window. 11

12. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Key Dates: Materials Receipt Shipment 3 – February 2-4, 2016 Administration Return Materials SDIFs Maroon Kindergarten, Grades 3-8 Orange High School Shipment Return Kits – for all grades Pre-ID Labels and Rosters – for grades K, 3-8 & High School 12

13. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Key Dates: Materials Receipt Shipment 4 – June 6-14, 2016 Reports Printed Spring reports for the 2015-16 Administration. Note: System data files will be available prior to the delivery of printed reports. 13

14. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Key Dates: Student Enrollment GAA enrollment count collection window: October 26 – December 1, 2015 Need Additional Materials? Materials may be ordered for new students by contacting Questar’s Customer Support Call Questar’s GAA Customer Support at (866) 997-0698 E-mail Questar’s GAA Customer Support at GA@QuestarAI.com GA@QuestarAI.com 14

15. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Key Dates: Materials Return The administration window closes on March 25, 2016 The window for returning materials is March 14-25, 2016. Materials from all schools must be collected before scheduling a return shipment.  Early return is encouraged and appreciated! ALL materials MUST be post-marked and shipped to Questar no later than March 25, 2016. Please make sure materials are returned on time; portfolios returned late may not be scored. 15

16. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org System Test Coordinator Responsibilities Logistics 16

17. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org System Test Coordinator Responsibilities Materials and Distribution Receive GAA materials and verify that the correct amounts have been shipped to your attention. If additional materials are needed, order using the “Additional Materials Order Form” on page 20 of the School and System Test Coordinator’s Manual. 17

18. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org System Test Coordinator Responsibilities Distribute GAA materials to the School Test Coordinators. Media pouches can be ordered for teachers who specifically request them for submitting flash/USB drives or computer discs (if other formats of media returned, verify against the Examiner’s Manual for the approved list). The retained boxes that the portfolios arrived in (August), shall be used for returning materials to Questar in March. 18

19. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org System Test Coordinator Responsibilities Shipment Return Instructions Set an appropriate return date for your system and inform teachers. Receive and inventory the portfolios from your schools. Pack the portfolios in the cartons in which they were received. Portfolios must be organized by grade for each school. Portfolios from multiple schools may be packed together in one carton (organized by school & grade). Destroy manuals and other partially used or unused materials. Hard copies that were shipped in August Copies that have been downloaded to desktops and hard drives Photocopied materials 19

20. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org System Test Coordinator Responsibilities Complete the Transmittal Form found in the Shipment Return Kit If a school in the system participated in the GAA but is not listed on the Transmittal Form, write the school name and state- assigned system and school code on a blank line. Follow the instructions on the form providing all of the information requested. Place the Transmittal Form on top of the portfolios in Box 1 of your shipment. Please complete the Feedback Form (located on page 19 of the coordinator’s manual) and place it in Box 1 along with the Transmittal Form. 20

21. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Transmittal Form The Transmittal Form is used to indicate the number of portfolios being returned for each school in the system as well as the total number of portfolios being returned for the system. The form is used at Questar to verify all portfolios have been received that were returned by the system. 21

22. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org System Test Coordinator Responsibilities Seal the boxes securely and place one Questar “GAA Materials" return shipping label on each box. In the lower left corner of each label, write the number of the box and the total number of boxes (i.e., Box 1 of 1; Box 2 of 4; etc.) to be shipped to Questar. “GAA Materials” Return Shipping Label (PINK labels) UPS Shipping Label Box 1 0f 3 22

23. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org System Test Coordinator Responsibilities Using the directions given in the Shipment Return Kit, call UPS the day before materials are to be returned to schedule the pick-up. Keep the UPS “Return Service Customer Receipt” for your records. Remember: materials MUST leave the system (postmark) no later than March 25, 2016. If you have any questions about the return process, please call Questar Customer Service at 1-866-997-0698. 23

24. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org School Test Coordinator Responsibilities Logistics 24

25. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org School Test Coordinator Responsibilities Materials and Distribution Receive testing materials from your System Test Coordinator. Verify quantities so that there is one portfolio for every student participating in the GAA. Review GAA pre-id labels; discard labels for students who are not participating in the GAA. Assemble GAA materials and distribute to the teachers. Media pouches can be requested from Questar by the System Test Coordinator as needed (for Flash/USB drives, discs, audio/video tapes or DVDs only). 25

26. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org School Test Coordinator Responsibilities Verify that a Validation Form for each student was completed and signed by the test administrator and the building administrator. Should either signature be missing, please secure the needed signature before submitting the portfolio. No exceptions! Please complete the Feedback Form (located on page 19 of the coordinators’ manual) and place it in Box 1 of your shipment. 26

27. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org School Test Coordinator Responsibilities Return Instructions Collect portfolios from every teacher in the school who assessed students on the GAA. Make sure that the portfolio contents are organized correctly and that the forms are legible. Verify that the appropriate Student Demographic Information Form (SDIF) was completed accurately and placed in the vinyl overlay on the front of the portfolio. If a pre-ID label was used, make certain that it was placed in the appropriate space on the SDIF. 27

28. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org School Test Coordinator Responsibilities Pack the portfolios in the shipping cartons in which they arrived. portfolios must be organized by grade, but more than one grade can be placed in a shipping carton. Extraneous GAA materials that are not being submitted (such as partially completed forms or other GAA-related documentation) should be returned to the System Test Coordinator on or before the date the shipment leaves the school system. Electronic and Printed Entry Sheets Observation Forms Interview Forms Data Forms Annotation Sheets 28

29. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org School Test Coordinator Responsibilities The School Test Coordinator Checklist for Returning Portfolios can be found on page 16 of the School and System Test Coordinator’s Manual. As a reminder, there are checklists in each manual designed to ensure the portfolio is compiled correctly. GAA Examiner’s Manual (pages 56-57) System and School Test Coordinator’s Manual (page 16) 29

30. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Beyond Logistics Supporting the Assessment Process 30

31. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org The Support Role Before the assessment window closes: Review portfolios to ensure that all requirements have been met: Has the SDIF been completed correctly and placed under the vinyl overlay on the front of the portfolio? Have all forms been filled out completely, legibly, and accurately? Have the contents of the portfolio been organized correctly? Have the required standards been assessed? Have the correct number of entries been included for each grade and content area? Does each entry have both Primary and Secondary Evidence for both Collection Period 1 and Collection Period 2? 31

32. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org The Support Role Before the assessment window closes: Review portfolios to ensure that all requirements have been met: Use the checklists in the GAA Examiner’s Manual to ensure evidence is annotated appropriately (pages 56-57) Review the nonscorable codes to avoid potential problems. 32

33. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org The Support Role The following slides will provide a quick overview of the information that should be reviewed and verified before the portfolio is submitted. Student Demographic Information Form (SDIF) Portfolio and evidence organization Reminders for Portfolio Reviewers 33

34. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Student Demographic Information Forms A Student Demographic Information Form must be completed and submitted for each student participating in the GAA. The SDIF will be used to identify the student for reporting purposes. double check that each student’s SDIF has the correct codes for your school system and their school. This form is a machine-scanned document. Do Not Photocopy–Photocopies will not scan. 34

35. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Student Pre-ID Label Student Pre-ID labels have been provided for use on the Student Demographic Information Form. (These labels contain the information requested in boxes B-D, F-G, and I on the SDIF.) If using the student pre-ID label, affix it within the dotted lines on the SDIF so that it covers a portion of the student name grid. Direction of label is not a factor. Complete boxes A, E, H, K, and J (if applicable). If a pre-ID label is not used, manually complete all required information in Boxes A–I (Grade K, 3-8 SDIF) / Boxes A–I (High school SDIF). 35

36. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Instructions for Completing the SDIF Step-by-step instructions are provided on pages 3 and 4 of each type of SDIF. Remember to detach the instruction sheet before placing the completed form in the vinyl overlay on the front of the student’s portfolio. 36

37. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org SDIF – Kindergarten, Grades 3-8: Page 2 Follow the directions carefully to fill in the Strand information in Box L. (Strands indicated on the SDIF should match what is listed on the entry sheet.) Fill in the letters of the teacher’s first initial and last name in Box M. **NOTE** Boxes N and O are to be completed only as directed by the GaDOE. 37

38. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org SDIF – High School: Page 2 Follow the directions carefully to fill in the Strand information in Box L. (Strands indicated on the SDIF should match what is listed on the entry set.) Fill in the letters of the teacher’s first initial and last name in Box M. **NOTE** Boxes N and O are to be completed only as directed by the GaDOE. 38

39. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Portfolio Organization Ensure that the portfolio is complete and organized correctly 39

40. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Divider 1 – Student Information This form is a required document that must be completed and signed by both the Building Administrator and the person responsible for submitting the portfolio. Refusal to sign the Validation Form is NOT an option. 40

41. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Divider 1 – Student Information This form should be signed by the parent or guardian so that the portfolio may be used for training Georgia educators. If not signed, portfolio will still be scored. 41

42. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Divider 2 – English Language Arts Grades K, 3-8, and High School Secondary Evidence Primary Evidence Secondary Evidence Primary Evidence Entry Sheet 1 English Language Arts Secondary Evidence Primary Evidence Secondary Evidence Primary Evidence Entry Sheet 2 English Language Arts Collection Period 1 Collection Period 2 Collection Period 1 Collection Period 2 42

43. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Divider 3 – Mathematics Grades K, 3-8, and High School Collection Period 1 Collection Period 2 Collection Period 1 Collection Period 2 43 Secondary Evidence Primary Evidence Secondary Evidence Primary Evidence Entry Sheet 1 Mathematics Secondary Evidence Primary Evidence Secondary Evidence Primary Evidence Entry Sheet 2 Mathematics

44. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Divider 4 – Science Grades 3-8 Secondary Evidence Primary Evidence Secondary Evidence Primary Evidence Entry Sheet Science Collection Period 1 Collection Period 2 44

45. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Divider 5 – Social Studies Grades 3-8 Secondary Evidence Primary Evidence Secondary Evidence Primary Evidence Entry Sheet Social Studies Collection Period 1 Collection Period 2 45

46. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 46 NOTE: High School Science – 2 entries are required Secondary Evidence Primary Evidence Secondary Evidence Primary Evidence Entry Sheet 1 Science Secondary Evidence Primary Evidence Secondary Evidence Primary Evidence Entry Sheet 2 Science Collection Period 1 Collection Period 2 Collection Period 1 Collection Period 2 46

47. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 47 NOTE: High School Social Studies – 2 entries are required Secondary Evidence Primary Evidence Secondary Evidence Primary Evidence Entry Sheet 1 Social Studies Secondary Evidence Primary Evidence Secondary Evidence Primary Evidence Entry Sheet 2 Social Studies Collection Period 1 Collection Period 2 Collection Period 1 Collection Period 2 47

48. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org The Anatomy of a GAA Entry Note: There must be 14 days between Primary Evidence in CP1 and Primary Evidence in CP2. There must be two distinct collection periods; CP1 must be completed before CP2 begins. Entry (e.g., Reading Literary Standard) Collection Period 1 Initial/Baseline Collection Period 2 Progress Primary Evidence Secondary Evidence Primary Evidence Secondary Evidence 14 calendar days 48

49. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org The Importance of Portfolio Review 49

50. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org The Importance of Portfolio Review Use the Checklist for Teachers and Portfolio Reviewers to ensure that all evidence and documentation requirements have been met. (page 56-57 of the GAA Examiner’s Manual). Each of the 4 tasks submitted for the entry must be reviewed for alignment. Tasks must be academic All 4 tasks must demonstrate connection to the standard and indicator Instruction precedes assessment; task must provide evidence of student’s assessed performance after instruction. 50

51. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org The Importance of Portfolio Review When reviewing evidence documentation, the teacher and portfolio reviewer must ask him or herself the following questions: What, specifically, was the student asked to do as it aligns to the standard and element? What were the actual questions/actions asked of the student? What were the student’s answers? How did he/she respond? Were the answers/responses correct? Has evaluation of student performance by the teacher been clearly documented? What was the type and frequency of prompting required for the student to successfully complete the task? 51

52. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org The Importance of Portfolio Review Task descriptions, though brief, must be clear and written with sufficient information to tie the task to the intent of the standard and element/indicator. Observation and Interview Forms must be written to describe the specific responses and level of performance for each individual student. If documenting a group activity, be specific about what was asked of the individual student, how and in what manner he/she responded, and whether his/her response was correct. Annotations that are too generic or non-specific could result in the entry being nonscorable. 52

53. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Transfer Students and Test Security 53

54. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Transfer Students – Within State For in-state students who change schools or who were not previously enrolled in a Georgia public school during the assessment window: The sending system is responsible for transferring the student’s portfolio (including a signed validation form and all evidence previously collected) to the receiving system (Suggestion: transfer via a track-able delivery method). IDEA requires that educational documents follow the student in a timely manner. If you experience difficulty getting a portfolio, the System Test Coordinator or Special Education Director should contact the GaDOE Assessment Division or the Special Education Services and Supports Division for assistance. 54

55. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Transfer Students – Out of State Students enrolling in a Georgia school from another state, private school, or home study after January 1, 2016: Must have at least the first Collection Period completed Box J on SDIF – This box is to be completed ONLY for students enrolling in a Georgia school from another state after January 1, 2016. If an incomplete portfolio is being submitted, the appropriate “Not Complete” bubble should be filled in the circle for each content area(s) assessed. 55

56. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Test Security The GAA is an ongoing assessment that takes place in the classroom. Teachers need ready access to materials. Student work and GAA documentation should be secured (in the classroom) when not in use. Completed portfolios must NOT be photocopied or retained, electronically The portfolio is a secure test document like any other. System Test Coordinators should collect and destroy other GAA- related materials that are not included in the portfolio. printed materials soft copy, electronically downloaded materials It is not necessary to collect or destroy unused student work. 56

57. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Test Security While the GAA materials themselves are not considered secure materials, student work and entries are secure once they have been chosen as assessment evidence and placed in the GAA portfolio. Maintaining security of all student materials is crucial to obtaining valid and reliable assessment results. Given the unique features of the GAA (such as the test window), test security must be considered and attended to throughout the school year and not just during the portfolio submission phase. Content entries are considered secure once they are included in the assessment portfolio. 57

58. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Test Security The assessment portfolio should not be removed from the school building, except when sign-out procedures are in effect for the purpose of peer reviews. Once compiled into the portfolio, student work and materials being used for the purposes of the GAA must be kept in locked storage in the classroom– except during use. Access to those materials must be restricted to authorized individuals only. It is the direct responsibility of all individuals who administer the assessment to follow security procedures and protect the integrity of the assessment process. 58

59. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Test Security Any action which compromises assessment security or leads to the invalidation of an individual student’s or a group of students’ test scores will be viewed by the Georgia Department of Education (GaDOE) as inappropriate use or handling of tests and will be treated as such. Any concern regarding test security must be reported to the GaDOE immediately. Assessment Division staff members are available to help system personnel develop and implement appropriate assessment security procedures. 59

60. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Irregularities and Invalidations Situations that could result in an Irregularity or Invalidation: Failure to adhere to administration procedures Fabricating, altering, or modifying evidence Misrepresenting the student’s involvement in the tasks or his/her subsequent achievement/progress Submitting photocopied evidence Important Note: These cases must be reported on the GaDOE portal immediately. Depending on the circumstances, Systems should be prepared to respond to GaDOE inquiries within 24 hours. 60

61. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Contact Information Deborah Houston, GaDOE Assessment Division Dhouston@doe.k12.ga.us (404) 657-0251 Kayse Harshaw, Division for Special Education Services and Supports (Questions about curriculum access for students with significant cognitive disabilities) Kharshaw@doe.k12.ga.us (404) 463-5281 Questar GAA Customer Service Hotline GA@QuestarAI.com Toll free (866) 997-0698 61

62. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org GAA Resources The following materials are available from the GaDOE Assessment Web pages: http://www.gadoe.org/Curriculum-Instruction-and- Assessment/Assessment/Pages/GAA-Resources.aspx Examiner’s Manual School and System Test Coordinator’s Manual Samples Resource Guide Score Interpretation Guide Electronic Entry Sheet Forms Blueprint Participation Criteria Recorded training webinars and PowerPoints: http://www.gadoe.org/Curriculum-Instruction-and- Assessment/Assessment/Pages/GAA-Presentations.aspx 62

63. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org GAA Resources Division for Special Education Services and Supports Access to mandated state content standards for students with significant cognitive disabilities can found at http://gadoe.org/ci_exceptional.aspx http://gadoe.org/ci_exceptional.aspx The Resource Board for Students with Significant Cognitive Disabilities -A repository of activities that are aligned at an access level to Georgia’s mandated content standards. 63