1. World Conference on Disaster Risk Reduction Chu Ishida WCDRR Task Team Lead, JAXA Agenda Item #16 SIT29-19, SIT29-20 CEOS SIT Technical Workshop CNES, Montpellier, France 17 th -18 th September 2014

2. SIT Tech. Workshop 2014 CNES, Montpellier, France 17 th -18 th September 2014 2 27 th CEOS Plenary (Nov 2013, Montreal) endorsed proposed 2015 World Conference on Disaster Risk Reduction (WCDRR) Task Team (WTT) to define and implement CEOS participation in WCDRR and contribution to HFA2. Action item 27-10: JAXA to propose a way forward for the 2015 World Conference on Disaster Risk Reduction (WCDRR) by SIT29 (Apr 2014, Toulouse) 29 th SIT (March 2014, Toulouse) SIT29-19: endorsed the WTT to implement the plan to engage in WCDRR. CEOS Agencies to comment on the two supporting documents (Strategic Messages and Volunatary Commitments) SIT29-20: CEOS agencies to interact with relevant government participants in WCDRR to ensure representation of the CEOS strategic messages at regional platforms and Preparatory Committe meetings. Plenary Decisions

3. SIT Tech. Workshop 2014 CNES, Montpellier, France 17 th -18 th September 2014 3 WCDRR Task Team (WTT) teleconferences WTT teleconference#1, Jan 23, 2014 objectives, scope, membership, schedule of WTT strategies for WTT/HFA2 WTT teleconference#2, February 17, 2014 meeting schedule for CEOS participation UNISDR expectations for space agencies CEOS key strategic messages WTT teleconference#3, May 21, 2014 Regional consultation status (Asia, Africa, America, Europe) Draft CEOS commitment statement GEO participation to WCDRR WTT teleconference#4, July 18, 2014 Regional consultation status (Asia, Europe) Planning for WCDRR UNOOSA-SPIDER interest in WCDRR

4. SIT Tech. Workshop 2014 CNES, Montpellier, France 17 th -18 th September 2014 Regional platform and Preparatory Committee meetings for HFA2 MonthPost-HFAAsia PacificEurope/AfricaAmerica Mar 2014 ACDR2014 Mar 4-6, Tokyo (JAXA attended) April Central Asia and south Caucasus, April ISDR Asian Partnership (IAP) Apr 22-24, Bangkok May Africa regional, May 5-8, Nigeria Americas regional, May 27-29, Equador June Pacific regional, June 204, Fiji 6 th AMCDRR ministerial level June 23-26, Bangkok Arab states, June 10-12, Egypt Europe, Ministerial June/July (tbc) July 1 st Prep Committee July 14-15, Geneva August IDRC, Aug 24-28, Davos October European Forum for DRR, Oct Nov 2 nd Prep Committee Nov 17-18, Geneva Jan 2015 IRDR symposium Jan 14-16, Tokyo Mar 3 rd WCDRR, Mar 14-18, Sendai JAXA attended SANSA attended JAXA attended Pre-conference, side event and exhibition were held. ESA attended JAXA will attend Accreditation request submitted GEO attended Accreditation request submitted GEO attended 4

5. SIT Tech. Workshop 2014 CNES, Montpellier, France 17 th -18 th September 2014 5 Outcomes of 6 th AMCDRR 6 th Asian Ministerial Conference for Disaster Risk Reduction, 24-26, June 2014, Bangkok, 3000 participants JAXA, in cooperation with ADRC and ESCAP, organized a pre- conference consultation event “Satellite data and information to supplement regional and national DRR systems to assist local communities at risk”. UN-SPIDER organized another PC event “Investing in Geospatial and space-based information to support DRR & CCA investment”. Joint report on the two PC events outcomes were made at the Science and Technology, Academia Stakeholder Group meeting and the Plenary technical session. The Science, Technology and Academia commitment statement included recommendations made by the PC events. HFA2 Asian input document included use of Science and Technology, space technology development and utilization. 5

6. SIT Tech. Workshop 2014 CNES, Montpellier, France 17 th -18 th September 2014 UNOOSA-SPIDER planned to hold a side event “Earth observations to support the monitoring of indicators in disaster risk reduction” at WCDRR and invited Japan as co-organizer. UNOOSA produced a concept note draft and coordinated with GEO and CEOS at telecon on August 12. UNOOSA updated the concept note on “Earth observations to support national and local disaster-risk reduction initiatives” for the working session, with 14 co-organizers including UNOOSA, GEO, CEOS, FAO, ADRC, GFDRR, MEXT, JAXA, DLR, Tohoku Univ. and input to UNISDR. In Japan, MEXT/JAXA produced a concept note for the working session “Earth observations in DRR” and submit to the Cabinet Office of Japan. Cabinet Office will coordinate with UNISDR. Sep 2 UN meetings discussed a working session list which included “Satellite technologies and applications” UNOOSA-lead concept note and Japanese government (MEXT)-lead concept note will be coordinated. Tohoku university is planning to have a public side event in cooperation with DLR and JAXA. Planning for WCDRR working session 6

7. SIT Tech. Workshop 2014 CNES, Montpellier, France 17 th -18 th September 2014 Cabinet Office of Japan is coordinating with UNISDR for the host country lead exhibition and symposium at the Plenary venue. JAXA hopes to make an exhibition on satellite observations for disaster risk reduction, including GEO/CEOS activities. In addition, JAXA made registration for JAXA/CEOS exhibition booth (W1.8 m x D1.5 m x 3) at public exhibition site, as back-up. Selection of the exhibition will be made by UNISDR/Cabinet Office and the result will be notified in October. Planning for WCDRR Exhibition 7

8. SIT Tech. Workshop 2014 CNES, Montpellier, France 17 th -18 th September 2014 CategoryVenue 3/14(Sat)3/15(Sun)3/16(Mon)3/17(Tue)3/18(Wed) Plenary New Facility Working Sessions New Facility New Facility Host country event Int’l Center Open Forum Kawauchi Hall, Tohoku U. Symposiu m/seminar Citizen Hall ExhibitionsSendai Media Take, others Proposed Structure of 3 rd WCDRR Plenary (member states) Plenary (Stakeholders) WSWS WSWS WSWS WSWS WSWS WSWS WSWS WSWS WSWS WSWS WSWS WSWS WSWS WSWS WSWS WSWS WSWS WSWS WSWS Ministerial Round Table Host country lead symposium/exhibition - under review Open Forum on Great East Japan Earthquake Symposium/seminars by various organizations Exhibitions on disaster prevention and recovery Plenary meetings Public Forum (Associated events) 8

9. SIT Tech. Workshop 2014 CNES, Montpellier, France 17 th -18 th September 2014 9 CEOS EOHB 2015 WCDRR Edition Special editions of CEOS EO Handbook (EOHB)are published at the occasion of major events (last one was Rio+20 Summit (2012)). Paper &on-line versions ( http://www.eohandbook.com/ ) Compact version (30 to 50 pages) of the CEOS EOHB Handbook to be tailored for the 2015 WCDRR Main objective is to demonstrate the benefits of Satellite EO and Space-based applications in DRR Heterogeneous disasters management community  CEOS EOHB needs to carry "particularly focused and user oriented messages".

10. SIT Tech. Workshop 2014 CNES, Montpellier, France 17 th -18 th September 2014 10 Pre-zero Draft for HFA2 Pre-zero draft of Post 2015 Hyogo Framework for Action (HFA2) was released by the co-chairs (Thailand and Finland) of the WCDRR Bureau (10 countries and Japan) on Aug 8 for review. Series of consultative meetings are being held from Sep 5 to Oct. Zero-draft will be prepared by mid-October and will be negotiated at the 2 nd intergovernmental preparatory committee meeting on Nov 17 and 18.

11. SIT Tech. Workshop 2014 CNES, Montpellier, France 17 th -18 th September 2014 11 Pre-zero Draft for HFA2 Current text regarding ‘Space-based technologies and Earth observations’ in the pre-zero draft of the post-2015 framework for disaster risk reduction 1.II. Global and regional context – Understanding Disaster Risk (Para. 18, item (c)): It is critical to continue promoting the use, application and affordability of information, communication and Space-based technologies and related services, as well as Earth observations, to support disaster risk reduction. 2.E. International partnership in the implementation and follow-up process (Para. 26, item (b)): International cooperation efforts should continue giving priority to strengthening countries’ capacity and modalities to manage transboundary disaster risk, including potential disaster-related = displacement, through the further development of early warning systems and sharing of knowledge, and the availability of climate services and other relevant Earth observation systems.

12. SIT Tech. Workshop 2014 CNES, Montpellier, France 17 th -18 th September 2014 12 Pre-zero Draft for HFA2 The following changes were proposed by members of UNOOSA/GEO/CEOS and the updated draft is being shared with WCDRR member countries. Support from member countries is critical and CEOS Members are requested to interact with their governments. 1.Chapter C – Guiding Principles - add an additional item in the list: j) Earth observations and Space-based information are an enabling component of the Disaster Risk Reduction framework and strategies, which include mechanisms to ensure timely access to relevant data, information and tools. 2.I. National context – Understanding Disaster Risk (Para. 14, item (b): Periodically assess disaster risks, namely persons and economic and fiscal assets’ exposure and vulnerability as well as hazards’ characteristics; including through the use of Space-based information in combination with in-situ data. 3. I. National context – Preparedness for Response, Recovery and Reconstruction-”Build Back Better” (Para. 16, item (b)): Strengthen the use of Earth observation and Space-based applications by communities at risk and stakeholders through their incorporation in Standard Operating Procedures employed in preparedness and response efforts; as well in recovery efforts.

13. SIT Tech. Workshop 2014 CNES, Montpellier, France 17 th -18 th September 2014 13 Pre-zero Draft for HFA2 Changes proposed by members of UNOOSA/GEO/CEOS (cont’d) 4. II Global and regional context – Understanding Disaster Risk c) It is critical to continue promoting the use, application and affordability of information, communication and Space-based technologies and related services, as well as Earth observations, to support disaster risk reduction, adaptation to climate change and sustainable development. 5. III Role of Stakeholders (Para. 23): The Earth observation community is encouraged to implement a series of coordinated actions to respond to the most critical needs as identified by the relevant stakeholders, including raising awareness on the use of such information disaster risk management, response and recovery efforts; facilitating access to such information and to contribute to the decision making at the local and national levels.

14. SIT Tech. Workshop 2014 CNES, Montpellier, France 17 th -18 th September 2014 14 Next steps Special accreditation for CEOS’s participation in the 2 nd PrepCOM and WCDRR was submitted to and is under review by UNISDR. For WCDRR official side event, UNOOSA lead concept note and Japanese government concept note need to be coordinated and agenda needs to be developed. For exhibition, two opportunities (restricted Plenary venue and public exhibition site) are being sought and will have to be decided. CEOS EOHB 2015 WCDRR Edition will be developed. For pre-zero draft of HFA2, CEOS Members are requested to interact with their governments for their critical support.

15. SIT Tech. Workshop 2014 CNES, Montpellier, France 17 th -18 th September 2014 References

16. SIT Tech. Workshop 2014 CNES, Montpellier, France 17 th -18 th September 2014 WTT Objectives: 1.define and implement CEOS strategy to position space based DRR in post-2015 Hyogo Framework (HFA2) 2.plan side events, exhibition and materials to present Space Agencies’ DRR activities at WCDRR WTT Approach: simple strategies to position space based DRR in HFA2 through the Regional Platforms and Intergovernmental Preparatory Committee (PrepCom) meetings. close coordination with UNISDR, CEOS Agency’s governments, and local hosts (Cabinet Office of Japan, Ministry of Foreign Affairs and Sendai City), Asian Disaster Reduction Center (ADRC) and International Research for Disaster Reduction (IRDR) WTT Outline 16

17. SIT Tech. Workshop 2014 CNES, Montpellier, France 17 th -18 th September 2014 Members: Interested members from CEOS Agencies and other related organizations. Initial members are; Ivan Petiteville(ESA. WGDisaster Chair) Stephane Chalifoux (CSA, Vice-Chair) Francesco Gaetani (GEO) Philippe Bally (ESA) Andrew Eddy (ESA) Steven Hosford (CNES) Brent Smith (NOAA) Francis Lindsay (NASA) Stephen Ward (JAXA) Chu Ishida (JAXA, WTT Lead) Schedule: January-March: prepare WCDRR strategy April: present CEOS WCDRR strategy at SIT-29 November: report progress of WCDRR implementation at CEOS Plenary March: participation to WCDRR WTT Outline (cont’d) 17

18. SIT Tech. Workshop 2014 CNES, Montpellier, France 17 th -18 th September 2014 CEOS Key Strategic Messages 5 key messages: 1.Satellite EO data complements other data sources but provides unique information. 2.Satellite data needs to be transformed into a higher-level information that can be more readily applied by end-users. 3.Satellite data contributes on all scales, from global, through regional, to local issues. 4.Space agencies want to cooperate with major stakeholders to identify the most critical users’ needs and to establish a plan for a sustained and coordinated response to those needs. 5.User community representatives have an important role to play in the identification of priorities for space agency attention and must stay engaged throughout implementation and operation of the resulting programmes

19. SIT Tech. Workshop 2014 CNES, Montpellier, France 17 th -18 th September 2014 CEOS Space Agencies Voluntary Commitments Space agencies voluntary commitments include; Close Collaboration with major stakeholders - Long-term Plan in response to HFA2 priorities Support at global and regional/local scales The CEOS Working Group on Disasters coordinates the space agencies’ efforts in support to DRR and will report the progress via the HFA2 monitoring and reporting system.

20. SIT Tech. Workshop 2014 CNES, Montpellier, France 17 th -18 th September 2014 20 Outcomes of 6 th AMCDRR Science, Technology and Academia commitment statement “2. Actions related to evolving HFA2 priorities: V. Ensure that disaster risk data and information are timely and easily understandable to local managers and integrated with existing disaster risk management systems taking into account the cultural context of risk perception. VIII. Full cycle of DRM supports at global and regional/local scales at all levels of government and for users across sectors. XI. Support the use and development of science and technology, including in-situ and space-based Earth observations, geospatial information technologies, modeling and prediction, information and communication technologies “ Asia-Pacific Input for HFA2 “Recommendations 3. Strengthen risk information and knowledge - Use of new technologies and techniques in risk assessment activities such as risk modeling and space technologies and applications which should be accessible, available and affordable.”