1. 1 TRAINING FOR TSO INTRODUCTION TO SAILOR 10.02.16

2. 2 Table of contents Introduction Useful links To find a safety report and interact with it on « Sailor Light » - Access to safety remarks - Safety remark structure - To change the status and/or add comments - To change the action resolver - The various status of a remark - Remarks sent to the Service Desk (77777) - The various priorities of a remark - Browsing on Sailor Light To find a safety inspection report on EDMS from SAILOR and EDMS directly - General and electrical safety inspection report - Safety inspection report for an equipment Help Practical case TRAINING FOR TSO - SAILOR 10.02.16

3. 3 Introduction HSE/SEE/SI : Safety Engineering and Environment / Safety Inspections Section in charge of Safety inspections at CERN 10.02.16 TRAINING FOR TSO - SAILOR

4. 4 Safety valves Inspection Didier GONNARD 16 07 23 (IC) Pierre-Yves BUISSON 16 57 77 (IC) Section leader HSE-SEE-SI Cécile PINTO 16 09 93 Deputy: Olivier TISON 16 93 91 Electricity Inspection Olivier Tison 16 93 91 (IC) Jean-Paul Jullien 16 97 31 (LD) Lifting Inspection Laurent COLLY 16 06 44 (IC) Olivier Tison 16 93 91 (IC) Pressure Inspection Pierre-Yves BUISSON 16 57 77 (IC) Didier GONNARD 16 07 23 (LD) Building Inspection Cécile PINTO 16 09 93 (IC) Mathilde RENARD 16 51 03 (VIE) Thibaut GILLES 16 58 69 (VIE) Thomas De Bortoli 16 85 92 (Fellow) Machine tools Inspection Jean-Paul Jullien 16 97 31 (LD) Laurent COLLY 16 06 44 (IC) 2 contractors: Dekra (S129) et APAVE (S128) Others Inspection Cécile PINTO 16 09 93 (IC) Olivier Tison 16 93 91 (IC) CécileOlivier LaurentDidier Pierre-YvesJean-PaulThomas ThibautMathilde Organisation 10.02.16 TRAINING FOR TSO - SAILOR

5. 5 Useful links Contacts Maps Géographic information Maps Géographic information Safety inspection reports SOS database - Safety Officiers Support: http://safety.cern.ch/http://safety.cern.ch/ GIS Portal: https://gis.cern.ch/gisportal/https://gis.cern.ch/gisportal/ HSE Sailor Light: https://service-sailorlight.web.cern.ch/service-sailorlight/?0https://service-sailorlight.web.cern.ch/service-sailorlight/?0 EDMS: https://edms.cern.ch/edmsui/#!master/portal/tab?homehttps://edms.cern.ch/edmsui/#!master/portal/tab?home http://home.web.cern.ch/ HSE website: https://espace.cern.ch/hse-unit/fr/Pages/default.aspxhttps://espace.cern.ch/hse-unit/fr/Pages/default.aspx 10.02.16 TRAINING FOR TSO - SAILOR

6. 6 * Sailor: ( Safety Inspection Loging and contrOl system ) General safety report Before September 22 nd, 2014: EDMS Since September 22 nd, 2014: SAILOR Action interface (TSOs, DSOs, Résolvers) Before September 22 nd, 2014: EDMS Since September 22 nd, 2014: Sailor Light To find a safety report and interact with it on Sailor Light 10.02.16 TRAINING FOR TSO - SAILOR

7. 7 Bonjour, (English version below) Suite à l'inspection de sécurité générale périodique du Building 125 réalisée le 20/10/2014, veuillez trouver ci-dessous le lien vers le rapport d'inspection vous concernant : https://cern.ch/service-sailorlight/ Si vous avez des questions concernant le rapport, n'hésitez pas à contacter Mathilde Sabine Renard (DGS/SEE - 62709/165103). Cordialement. Hello, Following the periodic general safety inspection of Building 125 carried out on 10/20/2014, please find below the link to the inspection report that concerns you: https://cern.ch/service-sailorlight/ If you have any questions about the report, do not hesitate to contact Mathilde Sabine Renard (DGS/SEE - 62709/165103). Best regards. Report writing on SAILOR Notification email sending Report Distribution To find a safety report and interact with it on Sailor Light Sailor Light: CERN loggings (No further demand necessary to get the access) 10.02.16 TRAINING FOR TSO - SAILOR

8. 8 Lien : https://cern.ch/service-sailorlighthttps://cern.ch/service-sailorlight Access to safety inspection report To find a safety report and interact with it on Sailor Light 10.02.16 TRAINING FOR TSO - SAILOR

9. 9 To find a safety report and interact with it on Sailor Light 10.02.16 TRAINING FOR TSO - SAILOR

10. 10 Access to safety remarks 10.02.16 TRAINING FOR TSO - SAILOR

11. 11 Followers: Notified people for information (which could be interested by a remark follow-up) Access to safety remarks 10.02.16 TRAINING FOR TSO - SAILOR

12. 12 Safety remark structure 10.02.16 TRAINING FOR TSO - SAILOR

13. 13  To change the status and/or add coments Email Sending 10.02.16 TRAINING FOR TSO - SAILOR

14. 14 Email Sending To change the resolver 10.02.16 TRAINING FOR TSO - SAILOR

15. 15 The TSO validate or not the status modification did by a resolver Done validated Not done validated Not done Resolver Distributed TSO In progress Done Not Done TSO = Resolver Status of a remark Remark: The TSO has to modify the status of a remark sent to service desk (77777) when the ticket is solved 10.02.16 TRAINING FOR TSO - SAILOR

16. 16 Distributed Done validated Not done validated In progress TSOInspector Status of a remark Resolver = TSO 10.02.16 TRAINING FOR TSO - SAILOR

17. 17 Distributed Done Done validated Not validated Not done Not done validated Not validated In progress ResolverTSOInspector Status of a remark Resolver ≠ TSO 10.02.16 TRAINING FOR TSO - SAILOR

18. Inspector Remark creation on SAILOR Registration of 77777 as resolver SAILOR Automatic sending of actions to 77777 when the report is distributed 77777 Ticket creation TSO registration in the Watch list Standard Espace vert Patrimony Civil engineering Locks keys service … 18 TSO Action follow-up Closure of the action on Salor Light Remarks sent to service desk (77777) 10.02.16 TRAINING FOR TSO - SAILOR

19. 19 Priority 1: 3 months Priority 2: 6 months Priority 3 : 1 year 1 st reminder email: resolver ………………………………………………….. 1 month before deadline 2 nd reminder email : resolver ………………………………………………… deadline 3 rd reminder email : resolver + TSO in copy …………………………… + 6 months 4 th reminder email : resolver + TSO et DSO in copy ……………….. + 12 months Next reminder emails : every 6 months Remarks «Information» : no deadline / no reminder emails Reminder email for the « In progress » remark and whose still under « Distributed » status If there are several remarks for a resolver, all remarks are sent in the same email Resolution deadline Priorities of Remark 10.02.16 TRAINING FOR TSO - SAILOR

20. 20 Navigation on Sailor Light You can go back with the SAILOR interactive tab or with the back button of the broswer 10.02.16 TRAINING FOR TSO - SAILOR

21. 21 To find a safety inspection on EDMS from SAILOR and from EDMS directly 10.02.16 TRAINING FOR TSO - SAILOR

22. 22 https://edms-wls.cern.ch/edmsui/#!portal/tab?home To find a safety inspection on EDMS from SAILOR and from EDMS directly 10.02.16 TRAINING FOR TSO - SAILOR

23. https://edms-wls.cern.ch/edmsui/#!portal/tab?safety 2 23 1 General and Electrical safety inspection 10.02.16 TRAINING FOR TSO - SAILOR

24. 24 General and Electrical safety inspection 10.02.16 TRAINING FOR TSO - SAILOR

25. 25 Electrical report actions 10.02.16 TRAINING FOR TSO - SAILOR

26. RPRéservoir sous pression LPLignes sous pressions CHChariot POPorte/Portails LVTable élévatrice ASAscenseurs PSVSoupapes de sécurité PAPalan PRPont roulant RPalonnier EQManille à baillonette ETPince à taule 26 CRXX-00111 Toujours 5 chiffres Toujours CR devant diminutif de l’appareil Pour les machines outils : MFHX54-374 Safety inspection report for an equipment 10.02.16 TRAINING FOR TSO - SAILOR

27. 27 10.02.16 TRAINING FOR TSO - SAILOR

28. 28 If you have some technical questions, contact: Sailor.support@cern.ch Or EDMS.Support@cern.ch For more information on a report, contact the inspector in charge of the inspection Help 10.02.16 TRAINING FOR TSO - SAILOR

29. 29 NameBuildingTSOdTSO BERRIG Olav Ejner 9999.0X FRANS Marten 9999.0X MAUNY Remi 9999.1X MESTVIRISHVILI Alexi 9999.1X NUNI Itzhak 9999.2X PEMBERTON Stephen 9999.2X PLYASKIN Vasily 9999.3X REEVES Kendall Brad 9999.3X ROEDNE Lars Tore 9999.4X SCHLENKER Stefan 9999.4X ZANI Andrea 9999.5X Practical case 10.02.16 TRAINING FOR TSO - SAILOR

30. 30 Practical case Actions to be doneTSOdTSO 1 Go and connect to « Sailor Light-out » (inactive version for the training) - https://service-sailorlight-out.web.cern.ch/service-sailorlight-out/?0https://service-sailorlight-out.web.cern.ch/service-sailorlight-out/?0 2Discover the main page 3Discover the building presentation page 4Discover the report and the structure (action button «Inspection report») 5Discover the remark list (action button : « Remark(s) on building ») 6 Change /Add a resolverRemark 1Remark 3 7Add a commentRemark 1Remark 3 8Turn status under « done »Remark 1Remark 3 9Discover the remark historic 10 Close all remarks = close the report Turn status under « done » Remark 2Remark 4 11Report access on EDMS (action button « Open this report in EDMS ») 10.02.16 TRAINING FOR TSO - SAILOR

31. TSO role in inspections: summary ACTIONINFORMATIONCOMMENTARIES General InspectionX TSO for action when he is resolver If not, he reminds resolver and follow-ups the action resolution Electrical InspectionX TSO for action when he is resolver If not, he reminds resolver and follow-ups the action resolution Liftying InspectionX TSO must check that all equipments is identified and inspections are up to date Pressure InspectionX TSO must check that all equipments is identified and inspections are up to date Machine Tools InspectionX TSO must check that all equipments is identified and inspections are up to date 10.02.16 TRAINING FOR TSO - SAILOR