2. TITLE III: IMMIGRANT HEADCOUNT OVERVIEW North Carolina Department of Public Instruction K-12 Programs Title III/ESL Office

4. Immigrant Headcount The Immigrant Headcount opens February 1, 2016. The deadline to submit the Annual Immigrant Headcount in PowerSchool is: February 26, 2016. – Thank you for your patience while Help Tickets are being processed and resolved. Record Change Requests are being processed.

5. PowerSchool PowerSchool Immigrant Data Collection User Guide PowerSchool Immigrant Data Collection User Guide PowerSchool LEP Data Collection User Guide PowerSchool W-APT Data User Guide These links can also be found on the LEP Coordinator page of the NC DPI ELD WikispaceNC DPI ELD Wikispace

6. *If a student is between 3 and 21 years old, but PowerSchool calculates them as “No” in the field “ student between 3 and 21 years old” please contact lindsey.fults@dpi.nc.gov with the student ID number directly.lindsey.fults@dpi.nc.gov

7. Record Change Request (RCR) Form http://eldnces.ncdpi.wikispaces.net/LEP+Coordinators – PowerSchool Record Change Request (RCR) for LEP, W-APT, and Immigrant specific information.

8. Record Change Requests Be sure to submit complete documentation – In most cases, the original HLS RCRs should not be submitted to change demographic information, or any other information unrelated to LEP, W- APT, or Immigrant functions. One RCR per student Reminders: – RCRs should be saved as a (.doc) or (.docx) – Password Convention is LEP, all uppercase, and the LEA # (e.g., LEP010)

9. Student Roster Reports include: Condensed LEP Roster – A condensed roster report of all students with a Current LEP Status based upon current enrollment LEP Roster – This report mirrors the previous Consolidated Federal Data Collection roster. It can include all status and only students who are active. This report should be utilized for reconciling third – party applications. MFLEPS – Lists all students who have exited LEP identification within the previous two years (Monitored Former Limited English Proficient Students). Student Testing Score Roster – This report finds the student’s most recent ACCESS test result and matches the student with the current enrollment. It is designed so that teachers/administrators/etc. can have a comprehensive overview of students’ testing performance within a school building.

10. Student Roster Student rosters are populated for the 2015-16 school year and statuses have been updated. As with any data process, it is important to review your data for any inconsistencies and discrepancies to ensure accuracy and data integrity. You may access the reports from the Start Page by: 1. Selecting ReportWorks 2. Selecting sqlReports 4 3. Selecting LEP 4. Select the applicable report

11. Should you have difficulty accessing these reports, please contact your PowerSchool administrator. LEP Coordinator’s should be in the PowerSchool group: 218 LEP Coordinator

12. Note: Your PowerSchool Administrator enters this ticket. Please be explicit in naming the ticket as PowerSchool and include specific details as to what the issues are. For example: LEP Headcount Duplicate Records (in subject line) Duplicate Records must be identified and registered to the HomeBase Support Center, as they need both student ID numbers– LEA, UID, because x and y are the same student.

13. Ready to submit? Click Submit! If necessary, you can dissapprove and click submit again until the close of the headcount on Feb. 26, 2016 Go to the “Counts” Tab

14. Questions?

15. Thank you for all you do! Lindsey.fults@dpi.nc.gov