1. Portland State University Hourly Online Timesheet Training -Supervisors

2. Goals for this session: Define Work Week Logging into Banweb Approving Time Worked FAQs

3. PSU Work Week is Sunday -Saturday Work over 40 hours in a set 7 day work week is overtime TuesdayMondaySundayThursdayFriday Saturday Wednesday

4. PSU Work Week is Sunday -Saturday This includes ALL jobs at PSU TuesdayMondaySundayThursdayFriday Saturday Wednesday

5. To Approve Time in Banweb log on banweb.pdx.edu Employe e Services Tab Time sheetSign in Select department and pay period PendingApprove hours

6. www.banweb.pdx.edu log on

7. Employee Services Tab

8. Time sheet

9. Sign in as Yourself Sign in

10. Sign in as a Proxy Sign in If you are a proxy make sure you log in as the correct primary approver.

11. Select department and pay period

12. Time sheets are listed in 7 categories: Pending Waiting for supervisors approval In Progress Not yet submitted by employee Returned for Correction Sent back by Supervisor to employee for Correction. Please make note in comments section for employee. Error Problem with time sheet can not be submitted or approved. (check for missing pay rate). Contact payroll for correction. Not Started Employee has not started recording time Approved Supervisor approved awaiting payment Complete Gone through to Payroll May also say “Override”

13. Click on name to review time click

14. Review Time Are hours accurate? Did they clock in and out for lunch? Pay rate(s) entered and correct?

15. Change Pay Rate: From Department SummaryFrom Employee Details

16. From Department Summary click

17. From Employee Details click

18. Change Rate and Save Save

19. Approve Time: From Department SummaryFrom Employee Details

20. From Department Summary click Apply transactions

21. From Employee Details approve

22. FAQs Why doesn’t my student have an Employee section in Banweb? Need to submit new hire paper work and supporting documents. http://www.pdx.edu/hr/on-your-first-day http://www.pdx.edu/hr/on-your-first-day Why can’t my student access their time sheet? No job on system. Check Banner or have employee check their JOB TAB in Banweb. If there is a job, contact HR to resolve approval issues. No primary approver for position. Why is the pay rate wrong? Pay rates entered online by supervisor. Contact HR for correction. Why can’t my student submit their time sheet? They may have overlapping hours, have them check their time sheet(s). 30 days after last pay period, have employee print time sheet and submit to HR with appropriate signatures. We are paying the students wages from a grant account. Do I still submit my hours online? Yes. The grant accounting will be done at the same time to facilitate on time pay. Submit printed time sheet with labor distribution indicated. Or indicate labor changes in the comments section.