1. Queen’s Events Calendar Information Services and Technology - Student Advisory Committee Queen’s University Marketing January 4, 2016

2. eventscalendar.queensu.ca

3. Background – Usage Statistics In 2015: 87,217 sessions (337,286 pageviews) 57.65% sessions from the Kingston area approx. 4 pages/session average session duration ~8.5 min Compared to 2014: sessions, users and pageviews increased over 20% average session duration increased ~8%

4. Why it's time for a new calendar… Older technology does not integrate with those currently in use at Queen’s (WebPublish, social media, etc.) Excessive administrative overhead over 200 calendars, or “layers” - many are no longer used user administration through multiple applications users cannot manage their own credentials lacking in flexibility (locations & contacts) Recently relaunched Queen's website (queensu.ca), also Gazette Online, Alumni Review, MyQueen’sU + WebPublish II 175 th anniversary celebrations in 2016

5. Features & Functionality Single Sign-On (SSO) - anyone at Queen’s with an active NetID should be able to post events Calendar and events will be publically viewable - no special restrictions or need to log in to view events Drupal website - will allow tags and better integration with other sites RSS support - syndication to other websites (event lists) Social media sharing Responsive, meets AODA standards for accessibility Import/export capabilities (under investigation)

6. Some Challenges… Potential for abuse SSO would allow anyone to post anything Need to define “university sanctioned” events “Community policing” - members can report events Event contact will default to the person who submits it Possibility of having too many events? Limit number of categories (tags) - very general Need to communicate the types of events that qualify

7. Event Tags Event Type 175th anniversary Alumni event Arts, culture and entertainment Athletics Ceremony, celebration Club event Conference Health and wellness International Lecture, seminar, academic presentation Research Town hall, fair, showcase Workshop, training, professional development Faculty/School Faculty of Arts and Science Faculty of Education Faculty of Engineering and Applied Science Faculty of Health Sciences Faculty of Law School of Business School of Graduate Studies Other Support services and resources Special Faith Dates University closures (and statutory holidays)

8. Next Steps… Input on requirements and development User testing as development continues (beta site) Communications and promotions for launch And continued feedback in the future…