1. UTAH STATE INSTRUCTIONAL MATERIALS ACCESS CENTER U.S.I.M.A.C PREFERRED BRAILLE NETWORK WEBINAR (P.B.N.) By Hollie Murdock, USIMAC/ERC Director

2. USIMAC - Overview  NIMAS…NIMAC…USIMAC  Founded January 2009  Our Vision: To provide accessible educational materials to ALL print disabled students within a timely manner.  Timely Manner = The same time as non-print disabled peers

3. USIMAC – Production Team  Current Staff:  Director  Executive Assistant  2 Customer Service Reps  6 Braille Transcriber/Editors  2 Proofreaders  4 Proofreader Aides  2 Alternate Format Techs  1 Tactile Graphics Specialist  1 Shipping-Receiving/Inventory Specialist

4. USIMAC – Available Formats  Accessible Educational Materials (AEM)  Braille Embossed materials BRF files Tactile graphics  Large Print  Digital Text PDF Fillable PDF (for workbooks, tests, etc)  Audio files Daisy MP3

5. USIMAC – How to become a PBN  Complete the Library of Congress (LOC) braille certification course  https://nfb.org/braille-transcribing  Send an email to pbn@usimac.org expressing interestpbn@usimac.org  Email your completion certificate to pbn@usimac.orgpbn@usimac.org  Complete the USIMAC PBN test and return to pbn@usimac.org pbn@usimac.org  You must receive a score of 90% or higher.  Provide a photocopy of a valid driver’s license and social security card  A State of Utah vendor ID will be issued upon completion of the above steps.

6. USIMAC – Submitting bids  Notifications will be sent out annually  Watch for an email and mail notification every January

7. USIMAC – Awarding/Accepting Work  Example email: “The following project is available for transcription from USIMAC: Please accept or decline this offer within 48 hours to pbn@usimac.org pbn@usimac.org Title: I Am Malala: How One Girl Stood Up for Education and Changed the World Level: Literary EBAE Level 2 – No Graphics USIMAC No.: SO8459 Print Pages: 265 Estimated Braille pages: 795 The deadline is 14 days after receipt of Purchase Order”

8. USIMAC – Awarding/Accepting Work  Example email: “Thank you. State Purchasing has been notified of your acceptance of the project. You will be notified once the final purchase order has been approved. ”

9. USIMAC – Awarding/Accepting Work  Example email: “The State of Utah has approved your bid for “I am Malala: How One Girl Stood Up for Education and Changed the World. USIMAC No.: SO8458” Attached is your approved State Purchase Order PO1063 and the State of Utah Purchase Order Standard Terms and Conditions for Goods. A copy of the Terms and Conditions may also be obtained at http://www.purchasing.Utah.govhttp://www.purchasing.Utah.gov Also attached are the Agency Guidelines for USIMAC Braille Projects, Agency Title Page Template, and the USIMAC Fact Sheet.”

10. USIMAC – Agency Guidelines  Please read through the agency guidelines carefully!  No extra spaces for graphics  Use USIMAC formatted Title page  A copy will be placed on the website under the “Preferred Braille Network” tab

11. USIMAC – Title Page/Proofreading  Please include a completed title page with each volume.  Proofreader’s name must be included on the title page.  Proofreading must now be completed prior to first submission  Proofreader notes are required from PBN  Rates may increase as needed to compensate for proofreading services.  Please transcribe the printing history information on the versa page.

15. USIMAC – Existing Projects  Once you receive the above documents you will be assigned an Editor.  All correspondence with your Editor must be via email to pbn@usimac.org and cc’d to your Editor.pbn@usimac.org  Upon receipt of your purchase order, confirm with your Editor within 48 hours  Your Editor can answer questions regarding the transcription part of the project.  Any payment or contract questions including deadlines, please email pbn@usimac.orgpbn@usimac.org

16. USIMAC – Receiving Payment  Email all completed information to pbn@usimac.orgpbn@usimac.org  Include the following:  Number of volumes  Page count per volume  You will receive a confirmation email similar to this example: You are authorized for payment of 312 braille pages for a total of $374.40 Volume 196 Braille Pages$115.20 Volume 287 Braille Pages$104.40 Volume 3129 Braille Pages$154.80

17. USIMAC – Receiving Payment  Electronic Funds Transfer  Moving forward everyone is required to be set up to receive payment via EFT  No paper checks will be mailed after March 1 st.  Teresa will email you the form once your bid submission is received this year.  EFT Forms will be included in all new PBN packets

18. USIMAC – Website/Add’l Info  www.usimac.org www.usimac.org  Information about each format  Training

22. USIMAC - Braille  EBAE vs UEB  Nemeth vs UEB Math  http://www.brailleauthority.org http://www.brailleauthority.org  Click on “Find out about Unified English Braille (UEB)  Click on Nemeth-UEB Provisional Guidance

23. USIMAC – Braille / Tactile Graphics

27. Contacts / Questions  Contacts  New Contracts / Bids Mandy Kay: pbn@usimac.org; 801-629-4706pbn@usimac.org  Existing Contracts Amy Young: pbn@usimac.org; 801-629-4783pbn@usimac.org  Invoices Teresa Patterson: pbn@usimac.org; 801-629-4795pbn@usimac.org  Website www.usimac.org