1. Presented By: Robin Collor rcollor@lsu.edu 225-578-4084

2. Meals  PM-13 university travel regulations  Must be submitted 14 days prior to event  Source of Funds for Special Meals  Authorization /Approval AS499 (Receptions ONLY) AS516-B (B/L/D ONLY)

3. Meals (sit-down or buffet) $15 – Breakfast $20 - Lunch $20 - Buffet reception-Dinner $35 – Dinner Refreshments (limited to beverages and snack per morning & afternoon session)  Catered Event - $4.50 per person (Object Code 4350)  Self-catered Event - $2 per person (Object Code 4350) Receptions (beverages & finger foods)  $7 per person (Object Code 6580) Updated: 7/1/2009Alcohol cannot be paid with “STATE” FUNDS

4. DO NOT included ALCOHOL Susie Faculty Joey Martin

5. Please print or type form. Must have ORIGINAL itemized bill and duplicate/customer copy of all receipts. Please secure (Glue Stick or Tape) ALL receipts to a white sheet of paper and PUT RECEIPTS IN DATE ORDER also make sure the tape is not covering information on the receipt. if not you will not get reimbursed. Put ALL alcohol expense on a separate bill/receipt if not you will not get reimbursed. WHY because we cannot claim alcohol on state funds so funds will be reimbursed at a later date. Fill out the AS516-B – Before event for approval (http://www.fas.lsu.edu/acctservices/travel/forms/as516.pdf). If you are entertaining guest please list ALL persons who attend each event and their affiliation with LSU. Turn in form at least 2 weeks prior to meal.http://www.fas.lsu.edu/acctservices/travel/forms/as516.pdf Having a reception, buffet meals, or refreshments)fill out a AS499 (http://www.fas.lsu.edu/acctservices/travel/forms/as499.pdf)http://www.fas.lsu.edu/acctservices/travel/forms/as499.pdf

6. Faculty Club 0074Table 500#Party 8 589 JohnetSvrCk: 2:18:473/13/2008 2 Iced Tea $ 2.50 2 Soft Drinks $ 3.00 1 Highland Reuben $ 6.75 1Glazed Crabmeat San $ 9.15 2 Napoleon $ 16.50 Sub Total: $ 37.90 TAX: $ 3.41 Total: $ 41.31 0074 Server: 589 JohnetRec: 40 3/13/2008Term: 4 Faculty Club P.O. Box 21773 Baton Rouge, LA 70894 Telephone: 225.578.6642 MERCHANT# 200112902 CARD TYPEACCOUNT NUMBEREXP VISAXXXXXXXXXXXX77921109 NAME: Susie Faculty 00 TRANSACTION APPROVED AUTHORIZATION #: 02571B Reference: AU 363 34 TRANS TYPE: Credit Card SALE CHECK: $ 41.31 TIP: $ 10.00 TOTAL: $ 51.31 x________________________________________ ***DUPLICATE COPY*** TAPE DOWN ALL FOUR SIDES Include your name, date, and guest & attendee name(s) Lunch3/13/08 John Hopeful - Job Candidate or Guest Speaker * Susie Faculty- Professor English Department Jane Waterford- GTA English Department Roderick Book-Instructor English Department

7. Faculty Club 0074Table 500#Party 8 589 JohnetSvrCk: 2:18:473/13/2008 1 B-House Wine $ 45.00 Sub Total: $ 45.00 TAX: $ 4.05 Total: $ 49.05 0074 Server:589 JohnetRec: 40 3/13/2008Term: 4 Faculty Club P.O. Box 21773 Baton Rouge, LA 70894 Telephone: 225.578.6642 MERCHANT# 200112902 CARD TYPEACCOUNT NUMBEREXP VISAXXXXXXXXXXXX77921109 NAME: Susie Faculty 00 TRANSACTION APPROVED AUTHORIZATION #: 02571B Reference: AU 363 34 TRANS TYPE: Credit Card SALE CHECK: $ 49.05 TIP: $ 10.00 TOTAL: $ 59.05 x________________________________________ ***DUPLICATE COPY*** TAPE DOWN ALL FOUR SIDES Include your name, date, and guest & attendee name(s) DO NOT INCLUDE IN TOTAL WILL REIMBURSE SEPARATELY Alcohol 3/18/08 John Hopeful - Job Candidate or Guest Speaker * Susie Faculty- Professor English Department Jane Waterford- GTA English Department Roderick Book-Instructor English Department