1. University Procurement Hub Initiative
February 2016

2. What we are going to talk about today
Introduction to the Concept
Objectives
Partners, Our Spend and Categories
Implementation Strategy
Timelines

3. Australian University’s Involvement
4 of 5 ATN Universities of the G08 Universities WA Universities
Australian Catholic University
Southern Cross University (NSW)
Australian National University (ACT) - G08
Swinburne University (VIC)
Charles Stuart University
University of Adelaide (SA) - G08
Curtin University (WA) - ATN
University of Canberra (ACT)
Edith Cowan University (WA)
University of New South Wales (NSW) -G08
Federation University (VIC)
University of Queensland (QLD) - G08
James Cook University (Townsville, QLD)
University of South Australia (SA) - ATN
Macquarie University (NSW)
University of Sydney (NSW) - G08
Murdoch University (WA)
University of Technology Sydney (NSW) - ATN
New England University (Armidale,NSW)
University of Western Australia (WA) - G08
RMIT (VIC) - ATN

4. Expected Outcomes / Benefits

5. UPH – Services Provided by ACCENTURE
Commercial Framework
UPH – Services Provided by ACCENTURE
Negotiates, on behalf of Universities, price, terms and conditions for category goods/services as requested
Requests category procurement for goods/services, provides relevant spend data and specific requirements
Suppliers
Universities
Procurement off established contracts

6. Sourcing Categories 13 Top level Categories & 67 sub Categories
Books & Periodicals
Lab & Medical
Consumables
Marketing & Advertising
Equipment
Office Expenditure
Facilities
Professional Services
Fleet
Travel & Entertainment
Human Resources
Utilities
IT & Telecommunications

7. Wave Concept Wave 1 0 - 6 months Wave 2 6 – 15 months Wave 3

8. UPH Addressable Spend ($M)
Wave 1 Preferences
Category
UPH Addressable Spend ($M)
Inclusions
Computer supplies
11.7
Computing equipment and accessories (not standard pc's and notebooks)
Fleet
12.2
Vehicle fleet leasing, financing and program management and fuel cards
Furniture
22.9
Office furniture, repairs and maintenance
General Consumables
15.5
Electrical, Industrial, Janitorial and Safety supplies
Laboratory Consumables
20.3
Small equipment or consumables used for scientific research and teaching
MFD, Managed Print
28.6
Multi function devices, maintenance & provision of consumables (may include paper and toners)
Stationery
16.5
General office stationery, paper and toners *
Travel - Accommodation
39.3
Domestic and International, serviced apartment, Airbnb
167.0

9. Curtin Predicted Savings – Wave 1
Wave1 Categories
Sum of Addressable $M
Computer Supplies
0.5
Fleet Management
Furniture
2.5
General Consumables
1.0
Laboratory Consumables
0.9
MFD, Managed Print
1.7
Office Stationery
0.8
Travel - Accommodation
2.1
Total
10.1
Predicted savings for Curtin = $1M pa
(based on savings 8% - 12%)

10. What will it really look like from an area perspective?
This depends on the category and the area, in general terms:
Centralised buying groups will be asked to participate in the sourcing processes for each category, a category by category approach will need to be adopted
Should make it easier to buy over the long term (categories and technology), level local admin sourcing and buying.
Sometimes just the price will change and nothing else.
We should get information on spend that may be useful.
Sometimes a new way of buying will be implemented and sometimes nothing will change.

11. Commitment Points
Curtin is looking to sign up to the run phase of the project by the end of February
Approval is being sought through the Operations and Effectiveness Committee and SET
Curtin would be signing up to a five year project ( )
Wave 1 would commence in April 2016
The wave system would provide a ramping up of work within the project, wave 1 would cover up to eight categories.
Wave’s 2 to 4 would have significantly more categories within them.
Overall the project would be looking to put contracts in place for seventy categories.

12. Three tiers to the governance structure of the University Procurement Hub
Tier 1 – Executive Board all Universities would have a member on the board
The executive board would set the strategy for the UPH and ensure that the overall performance of the UPH is in line with the objectives for the program.
Tier 2 – Program Committee would consist of 8 to 10 members. The members would come from the 21 Universities and Accenture .
The Program Committee reports to the Executive Board. It would have the ultimate sign-off responsibility on the categories for each wave.
Tier 3 – Category Councils would consist of 6 to 8 members. The members would come from the 21 Universities with support from Accenture.
Each category or group of categories would have a council.
The Category Councils would monitor day to day performance of the UPH in relation to the project at a category level.
Governance Structure

13. At any one point in time Curtin could have members sitting on multiple councils.
If Curtin is not on a particular council, then its views would be represented by the WA University sitting on that council.
Curtin would need to determine who is best suited to sit on particular category councils.
It is likely that Category Council members would be drawn from Strategic Procurement and subject matter experts from around the University as each category starts its Procurement process.
This could be YOU, we know who you are and we would be looking for your involvement when required.
Category Committee

14. Questions Who determines which categories are being used?
What happens if we already have a contract in place for one of the selected categories?
How are you going to see what savings have been made?

15. Want More Information? Philip Thomas, Director Financial Operations
Mark Watson, Strategic Procurement Manager
Debbie Parker, Reporting & Analysis Manager
Strategic Procurement website –