2. Agenda Project updates Security Roles and Assignments Applicant Summary Report Training Update March/April Readiness Work Questions?

3. Project Updates End-to-end testing continuing through March Training and implementation plans nearing completion URCs and others attended overviews Overall Unit Readiness on target 3

4. Security Highlights From three roles in eMploy to four roles in eRecruit Security role required for eRecruit access New report with EEO data for HR EMP UNIT USER security role Training needed for all security roles 4

5. Security Roles HR EMP RESUME VIEWER HR EMP JOB OPEN UPDATER HR EMP UNIT USER HR EMP PRCS COORDINATOR USER 5

6. eMploy to eRecruit Current eMploy RolePotential eRecruit Role HR EMP HIRING MANAGER USER HR EMP RESUME VIEWER HR EMP JOB OPEN UPDATER HR EMP UNIT USER HR EMP PRCS COORDINATOR USER 6

7. General access - none Must be on the Hiring Team for access to anything –View the job opening –View the job applicant resumes –Disposition the job applicants Job Opening Approver –Receive approval email –Approve or deny in system Job Offer Approver –Receive approval email –Approve or deny in system HR EMP RESUME VIEWER 7

8. HR EMP JOB OPEN UPDATER All HR EMP RESUME VIEWER access, plus…. General Access –Create/edit job openings –Manage resumes –Create job offers Job Opening Approver –View/edit/approve/deny assigned openings –View resumes & disposition applicants Job Offer Approver –View assigned job openings –Approve/deny assigned job offers 8

9. HR EMP UNIT USER All HR EMP JOB OPEN UPDATER access, plus General Access –View/edit/update any job opening –Manage resumes for any job opening –Create job offers for any job opening –View any applicant information –Run Applicant Summary Report –Ability to search broad database –Review Restricted Table records –Review Image Now Personnel files 9

10. Security Role Matrix 10 HIRING TEAM MEMBERS Security Role Title/Designated Role General AccessAdditional Access When Designated a Job Opening ApproverAdditional Access When Designated an Additional Hiring Team Member Additional Access When Designated an Offer Approver HR Emp Resume Viewer Requires m-1 request with approval from unit liaison. Must be a member of the Hiring Team to gain access 1.View/approve/disapprove assigned job openings only 2.View applicants on assigned job openings only 3.Change disposition codes on applicants for assigned job openings only 4.Approve/disapprove job offers on assigned job openings only View job opening on assigned job openings only View applicants on assigned job openings only Change disposition codes on bids for assigned job openings only Select, route and print resumes for assigned job openings only 1.View job openings on assigned job openings only 2.Approve job offers on assigned job openings only HR Emp Job Open Updater Requires m-1 request with approval from unit liaison. Create job openings Edit/update job openings that they created Manage resumes for job openings that they created Create job offers for job openings that they created 1.See General Access 2.View/approve/disapprove assigned job openings only 3.View applicants on assigned job openings only 4.Change applicant disposition codes for assigned job openings only 5.Edit/update job openings for assigned job openings only 6.Select, route and print resumes for assigned job openings only 7.Create job offers for assigned job openings only 1.See General Access 2.View applicants on assigned job openings only 3.Change applicant disposition codes for assigned job openings only 4.Edit/update assigned job openings only 5.Select, route and print resumes for assigned job openings only 6.Create job offers for assigned job openings only 1.See General Access 2.View job openings on assigned job openings only 3.Approve job offers on assigned job openings only HR Emp Unit User 1.Requires m-1 with approval from Unit Liaison, University HR, HSHR, Flint HR or Dearborn HR 2.Create job openings 3.View/edit/update any job opening 4.Select, route and print resumes from any job opening 5.Create job offers for any job opening 6.Review any applicant information for any job opening 7.Reassign approvals for only job opening they are assigned to 8.Run Applicant Summary Report (with EEO data, AA goals, etc.) 9.Ability to search broad database 10.Review Restricted Table records 11.Review Image Now Personnel files 1.See General AccessSee General Access Approve/disapprove job offers on assigned job openings only HR Emp Prcs Coordinator User1.Requires m-1 with approval from University HR, HSHR, Flint HR or Dearborn HR 2.All access of HR Emp Unit User 3.Prepare candidates for hire on any job opening 4.Conduct Background Checks for any job opening 5.Create correspondence for any applicant on any job opening. 1.See General Access 2.Final approver for any job opening 3.This approval “posts” the job opening to the job boards See General Access1.See General Access 2.Final approval of any job offers

11. Security Assignments Spreadsheets sent to URCs mid-March Instruction tab with specifics Work with eConsultant to assign roles 4 documents on CTools for assistance Directly related to business processes Due to eConsultant by April 16 Spreadsheet used later to track training 11

12. Report Preview Applicant Summary Report 12

13. User Training May, 2010 – June, 2010 and ongoing Required for all security roles eLearning and new wrappers Webcasts and large group sessions Instructor-led classes Large applicant overviews User support labs 13

14. March/April Readiness Work Complete business process work March scorecard to Leadership Security role assignments due April 16 Begin closing eMploy open job reqs April UL meeting: implementation Suggestions jeannew@umich.edu or your eConsultantjeannew@umich.edu 14

15. Questions or Suggestions ? 15