1. Identifying, Creating, Managing and Preserving Home-Grown Collections Leticia Camacho, BYU, Business Librarian Shellie Dean, BYU Copyright Licensing Office Rebekah Sykes, BYU Scholars Archive Manager Utah Library Association Annual Conference, 2009 Utah Libraries: Turning up the Volume! Thursday April 23, 2009 - Room 200A South Towne Expo Center, Sandy, Utah

2. Identifying & Preserving Unique Collections Why? Local/regional interest Important content Cultural heritage Unique to the university User demand Customer needs Cost versus benefits

3. Things to Consider… Technology Staff Copyright Length

4. BYU Marketing Research Studies Reasoning: Customer need/Student interest Professor Support Technology Available Library Support Business Librarian can provide maintenance Considerations: A unique collection Small enough in scope to be easily accomplish Student and Faculty Interest Leading to other projects

5. Copyright Issues Process ◦ Permission needed from student authors and companies

6. Draft and mail letter

7. Keep track of all correspondence and permission granted and denied

8. Copyright Issues Issues with contacting companies ◦ Finding addresses ◦ Outdated contacts ◦ No response ◦ Didn’t grant permission

9. Copyright Statement at the Database © Brigham Young University All rights reserved The information available on this site, including any text, data, artwork, video, audio, images or graphics (collectively, the "Material") may be protected by copyright and other intellectual property laws. Entities other than Brigham Young University (BYU) may own copyright in the Material. We encourage use of this Material for non-profit and educational purposes, such as personal research, teaching and private study. For these limited purposes, Material from this web site may be displayed and printed, and all copies must include any copyright notice included with the Material. Except as provided above, or any use beyond what is allowed by fair use (Title 17, § 107 U.S.C.), you may not reproduce, republish, post, transmit or distribute any Material from this web site in any physical or digital form without the permission of the copyright owner of the Material. Inquiries regarding any further use of the Materials contained on this site, please contact the Copyright Licensing Office, Brigham Young University, 3760 HBLL, Provo, UT 84602, (801) 422-9339 or 422-3821, e-mail copyright@byu.edu.copyright@byu.edu

10. Digitization Issues 54 marketing projects Approximately 40 hours of student work Scanner with feeder used for spiral-bound projects ◦ HP Color LaserJet ◦ PDF created with Adobe Acrobat Professional 8 Book scanner used for hard-bound projects ◦ Atiz Book Drive DIY ◦ Export files to PDF Page Adjustments OCR (text recognition) Reduce file size

11. Database Creation Issues CONTENTdm Metadata PDFs Upload material WordPress New collection

15. Use existing Medatada when Possible

16. Thank you! Shellie Dean Copyright Licensing Office Brigham Young University (801) 422-9339 shellie_dean@byu.edu Rebekah Sykes ScholarsArchive Manager Brigham Young University (801) 422-4178 rebekah_sykes@byu.edu Leticia Camacho Management & Accounting Librarian Brigham Young University (801)422-1970 leticia_camacho@byu.edu leticia_camacho@byu.edu