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1 « Luxembourg, 18 April 2007 « Virtual Library of Official Statistics « Dissemination Working Group
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2 Virtual Library of Official Statistics « Summary Presentation Phases of development Future developments Conclusions « «
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3 Virtual Library of Official Statistics « The Virtual Library of Official Statistics offers two main facilities: Virtual Archive – allows the access to publications issued by the National Statistical Institute (INE) between 1864 and 2000. Bibliographic Catalogue – provides the identification of all statistical publications existing in INE although published by national and international institutions and by foreign organisations. « «
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4 Virtual Library of Official Statistics « INE Website: www.ine.pt « « Step 1: Entry to Virtual Library Direct link to Virtual Library : http://www.ine.pt:8080/biblioteca/index.jsphttp://www.ine.pt:8080/biblioteca/index.jsp
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5 Virtual Library of Official Statistics « Entry to Digital Archive « « Entry to Bibliographic Catalogue Step 2: Digital Archive
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6 Virtual Library of Official Statistics « Theme (9) « « Sub-theme (30) Title Digital Archive Step 3:
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7 Virtual Library of Official Statistics « Period / Year « « Volume Search Digital Archive Step 4:
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8 Virtual Library of Official Statistics « If necessary, download and install a plug-in Sun JVM to visualize images in TIFF format. After the installation, choose the option “grant always” « « Digital Archive Step 5:
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9 Virtual Library of Official Statistics « « « View tables from index Download selected images Digital Archive Step 6:
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10 Virtual Library of Official Statistics « « « Viewer functionalities View entire book Digital Archive Step 7:
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11 Virtual Library of Official Statistics « Another way to access Search facilities to publication titles and statistical tables « « Insert keyword Digital Archive
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12 Virtual Library of Official Statistics « « « Results for the keyword entry Digital Archive
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13 Virtual Library of Official Statistics « « « Bibliographic Catalogue Choose: All Author Title Search Access to the publication identification in the Bibliographic Catalogue
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14 Virtual Library of Official Statistics « « « Results Bibliographic Catalogue
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15 Virtual Library of Official Statistics « « « Digital Library - Development structure (3 phases): Cataloguing Digitalization Interface Web It took two and a half year to complete the whole project. Total amount spent: 380.000€; 75% financed by the EU. Internal resources: 1 senior manager + 3 librarians. External resources: specialised outsourcing companies.
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16 Virtual Library of Official Statistics « « « Around 100.000 publications: 12.600 monographs and nearly 5.800 periodicals; 30.000 publications in Portuguese language. The INE’s documentary assets includes: own editions and editions from delegated bodies, international organizations and other statistical institutes. To compose the Bibliographic Catalogue we bought the Winlib, a software solution for biblioteconomy. Cataloguing phase
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17 Virtual Library of Official Statistics « « « Identification and cataloguing of the whole documentary assets. Indexation and linkage between tables in publications and respective images. Work accomplished by internal work group and specialised outsourcing. Cataloguing phase
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18 Virtual Library of Official Statistics « Digitalization phase Portuguese works – INE’s own editions and delegated bodies’ editions (National Statistical System universe) from 1864 to 2000, meaning 1,5 million pages. Composition of images database – SQL Sever. 1 image – 1 file; the publication was reproduced in full (the blank pages were also included). TIFF format (Tagged Image File Format). Work carried out by external companies. « «
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19 Virtual Library of Official Statistics « Interface Web phase development Develop the Interface web to access the image database and the index associated. Develop a customized viewer with specific functionalities to visualise the TIFF files. « «
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20 Virtual Library of Official Statistics « Interface Web phase development The solution included the software MODUSArquivo WEB, composed by 3 components: Capture chain/Indexation associated to a Scanner – allowing the digitalization and indexation of documents. Archive server – information storage. Customer – Interface component with the final user – browser Web. Work carried out by external companies « «
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21 Virtual Library of Official Statistics « « « Technology infrastructure
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22 Virtual Library of Official Statistics « « « Main Results On-line access to nearly 1,5 million pages of statistical information published between 1864 and 2000, in Portuguese language. Visitors at physical libraries: 90% are students; Before the implementing of the virtual library, the access to statistical data was solely available at INE Central Archives. After the launch of the on-line library there was a reduction of more than 50% of visitors.
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23 Virtual Library of Official Statistics « Future improvements Linkage to the INE’s new Portal (in progress); conclusion of the works planned for the end of 2nd Quarter 2007. Search for unified solutions of archive, aiming the integration of both components (Catalogue and Archive) and also the integration of publications placed on the website in PDF format (since 2000). The next goal is to have a single Virtual Library so that the user will find and visualize the whole statistical information – former and updated publications – in a sole environment. Normalisation of the information tree structure. Insertion of new search tools. « «
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24 Virtual Library of Official Statistics « Conclusions For the statistical institutes is a major importance the development of digital archive solutions in order to preserve documents from time deterioration. It also important to take advantages of the search facilities and generalized access that new technologies offer. The experience obtained, within the scope of this project, will enable the INE to share its know-how with other statistical institutes. The co-operation in this domain, between the national statistical institutes and the Eurostat, is crucial in order to find the best solutions for the final user. « «
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25 Virtual Library of Official Statistics « Thank you for your attention carlos.dias@ine.pt « «
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