1. Expected Operational Costs of Radiation Detection SystemSlide 1 Expected Operational Costs of Radiation Detection Systems Asia Regional Technical Workshop on Megaports Initiative Bangkok, Thailand May 12-15, 2009 Group 3 - Maintenance, Training and Sustainability William Kilmartin, DOE/NNSA Megaports Program Manager

2. Expected Operational Costs of Radiation Detection SystemSlide 2 Operational Cost Categories Labor to operate the equipment – allocation of staff to perform primary screening, alarm evaluation and secondary inspections Energy consumption of equipment Training new staff to address staff attrition and turnover Preventative Maintenance and Repair to include maintaining critical spare parts, operability of equipment (cameras), and other consumables (batteries, desiccant, etc)

3. Expected Operational Costs of Radiation Detection SystemSlide 3 Partner countries are requested to provide sufficient personnel to support the jointly developed Concept of Operations (ConOps) SLD works collaboratively with key in-country stakeholders on installation design to ensure deployed system can be properly supported Partner country staffing decision: –Existing staff who perform similar container inspection activities absorb new workload –Hire or reassign staff to operate system As partner country acquires experience operating system there will be opportunities to re-evaluate and adjust staffing levels Staff Allocation

4. Expected Operational Costs of Radiation Detection SystemSlide 4 Staff Allocation Considerations Many factors are considered when estimating total number of personnel needed to effectively operate radiation detection system –# of lanes/workstations/alarm stations –# of secondary inspection locations –Local labor laws –Hours of operation for port –Container volume and expected alarm rates

5. Expected Operational Costs of Radiation Detection SystemSlide 5 Staff Allocation Estimates Honduras (Cortes) –3 RPMs –7 operators Oman (Salalah) –6 RPMs or mobile units, 24/7 operations –16 operators Jamaica (Kingston) –2 RPMs –6-8 operators Portugal (Lisbon) –7 RPMs –12-15 operators Taiwan (Kaohsiung) –45 RPMs, 2 - 8 hr shifts daily –12-15 operators Malaysia (Klang) –38 RPMs –20 Operators

6. Expected Operational Costs of Radiation Detection SystemSlide 6 Energy Consumption of Equipment The radiation portal monitors require minimal power to operate –At start up and while in an alarm condition can draw up to 5 amps –Draws an average of 2 amps during normal operations Although it can vary widely based on site needs, a typical lane equipped with an RPM, 5 cameras, lighting and AC will conservatively require 3kWh To help project future operational costs, meters can be installed to track energy consumption of the radiation detection portal monitors

7. Expected Operational Costs of Radiation Detection SystemSlide 7 Staff Training The Megaports Initiative supports and promotes a train-the-trainer strategy that helps to reduce long-term costs. The program typically: –Helps establish training infrastructure by enhancing existing training facilities, providing equipment and training aids –Works with partner country trainers to tailor and translate course materials –Provides refresher training during sustainability period –Trains indigenous instructors to teach basic course curriculum

8. Expected Operational Costs of Radiation Detection SystemSlide 8 Maintaining Operator Technical Proficiency through Training Depending on staff retention and attrition rates, recommend annual refresher training of base curriculum Field training exercises using radiation sources is strongly encouraged New staff should be assigned a more senior/experienced system operator for a period of time (1-3 months) for on-the-job training and mentoring Out year training activities will predominately involve labor and training material reproduction costs which varies by country

9. Expected Operational Costs of Radiation Detection SystemSlide 9 Preventative Maintenance and Emergency Repair The Megaports Initiative works with partner countries to establish an indigenous maintenance and repair capability to minimize system downtime Training is provided to local maintenance providers who are typically from either private companies or gov’t organizations designated by partner country System providers are part of training team to provide “factory level” maintenance and repair training

10. Expected Operational Costs of Radiation Detection SystemSlide 10 Equipment Maintenance and Repair Radiation Portal Monitors are fairly robust but do require basic monthly preventative maintenance to avoid performance degradation over time –Moisture control –Corrosion prevention –General cleaning of occupancy sensors –Can be performed with minimal training Computer hardware and software requires more skilled IT professionals to perform: –Database maintenance, install security patches and anti-virus updates, provide system admin support

11. Expected Operational Costs of Radiation Detection SystemSlide 11 Maintenance and Repair Contract Costs Estimated costs for preventative maintenance and repair contracts fluctuate by region due to the variability of labor costs world wide Initial inventory of critical spare parts will be provided by DOE but partner countries will need to replenish inventory after sustainability phase ends On average, preventative maintenance and emergency repair contract range between $100- 300K/year