1. Managing your Highest Priorities Knowledge is Power … Get Plugged in Developed and Prepared for: 2014 TRAIN Supervisors’ Conference Developed and Facilitated by: Jan Dwyer Bang, MBA, CSP

13. What is your Biggest Challenge in Managing your Highest Priorities?

16. Self Assessment

17. Myths of Time/Life Management  Time can be managed.  More and faster is better.  People and circumstances can make us act in certain ways.

18. Life Management Principles  Time must be budgeted.  Your ability to make decisions on your use of time should be based on your life mission, goals, and responsibilities.  You need to understand your own limits.

19. Life Management Principles  You can seize time when you schedule it far in advance.  The ability to apply assertive communication and say “no” is critical to managing your schedule and your life.  You must know your own natural rhythms of maximum effectiveness.

20. Barriers  Paper  Priorities  People  Other

21. Definitions Goals Planning Systems/Processes Accountability Follow-through

23. Laser Focused Goals Why do I want this goal? What will the goal look like when it is completed? How will I feel like when the goal is completed?

26. M=Measurable T= Time Bound GOALS

27. By July 1 st 2014, my quarterly e-zine and 20 Blog postings will be completed for editing and posting. SAMPLE GOALS

28. By writing on a continuous basis, my credibility will be enhanced, my message will become deeper, and more people will see me as an expert in the field of service, leadership, and human effectiveness. WHY?

29. The Golden Circle Start with Why, Simon Sinek Why How What

31. Effectiveness vs. Efficiency

32. Effectiveness – Doing the things that get you closer to your goals. Efficiency – Performing a given task (whether important or not) in the most economic manner possible.

33. Doing something unimportant well does not make it important. Requiring a lot of time does not make a task important… -Timothy Ferriss, The 4-Hour Work Week

34. Business Career Mental/Learning Physical Goals

35. Spiritual Emotional Relational Financial Goals

38. ACTION STEP On your index card, write one MT goal that aligns with your WHY.

39. Planning

42. Plan Weekly Review your “why” Schedule your “big rocks” Schedule the week From First Things First, Dr. Stephen Covey

43. Weekly Review (David Allen) 1.Loose papers 2.Process your notes 3.Previous calendar data 4.Upcoming calendar 5.Empty your head 6.Review projects Lists 7.Review next actions lists 8.Review waiting for lists 9.Review someday/maybe lists 10.Review pending files

44. Plan Daily Check today’s appointments Make a realistic list Prioritize From First Things First, Dr. Stephen Covey

45. How to Prioritize Is this a High Value Activity? What am I doing this morning to reach my goal(s)? What am I doing this afternoon to reach my goal(s)?

46. Planning (By David Allen) 1.Define purpose and principles 2.Outcome visioning 3.Brainstorming 4.Organizing 5.Identifying next actions

47. ACTION STEP On your Index card, choose one project that is new or stuck or that could simply use some help. Begin the planning process by thinking of your purpose. Think of what a successful outcome would be. Brainstorm potential steps. Organize your ideas. Decide on your next action. -David Allen, Getting Things Done

48. Systems

49. Accounting System Customer Follow up System Referral Network System Management Team Training System Organizing System

50. Systems Create a series of activities that you do on a daily/weekly basis Set up benchmarks that will help you reach your goals Tickler files (43 folders- 31 daily (1-31); and 12 more labeled with the months) Daily calendar/Daily tickler folder Action lists

51. ACTION STEP On your index, write down one system that you would like to implement in your business or job. Note: David Allen (Getting Things Done) is an excellent book for systems

52. Accountability

54. ACTION STEP Write the name of one person that you are considering forming an accountability system with (Or people you are considering to form a master mind group).

55. Follow through To press on in an activity or process; especially to a conclusion

56. Follow-Through Just do it! Start now Set a timer Recognize your own barriers

57. Ideas for Just Doing it! 1.Kitchen timer 2.Delayed gratification 3.Be accountable to someone else 4.Use technology for reminders

58. Action Step Write down one step that you can take to follow through.

61. Action Steps

62. Questions?

64. Managing your Highest Priorities Knowledge is Power … Get Plugged in Developed and Prepared for: 2014 TRAIN Supervisors’ Conference Developed and Facilitated by: Jan Dwyer Bang, MBA, CSP