1. Priority 21: Gap 23 ability for user to enter personal information and allow restriction based on system defined role This gap identifies the need for users to enter personal information and restrict access to it. Oncourse currently has a user profile area where users can enter as much information as they wish and release it to faculty, students or guests.

2. Gap 23 ability for user to enter personal information and allow restriction based on system defined role Mockups provided from Oncourse. Currently –Ability to enter first name, last name, position, department, school, room, picture URL, e-mail, home page, work phone, home phone and other information. –User can restrict access to certain information to faculty, students or guests. –Information is available (based on permission) via the Oncourse roster or public profile search.

3. Gap 23 ability for user to enter personal information and allow restriction based on system defined role Once a user enters Oncourse, their profile is displayed. If user selects “Edit Contact Information”, the following screen is displayed.

4. Gap 23 ability for user to enter personal information and allow restriction based on system defined role To view a user’s profile from the roster, the user must select the “Profile” link next to the desired name. Although each name has a “Profile” link, profile data is not available for all users. Once the “Profile” link is selected, the following data is displayed (based on set permissions). Although I changed my name in my profile to Caitlin Morgan, my officially loaded university name of Caitlin Intermill is still what is listed in the official course roster. Changes to the official roster must be made through the data owner (registrar for students, HR for staff)

5. Gap 23 ability for user to enter personal information and allow restriction based on system defined role Guests can search for public user profile information from the Oncourse login page. All matches are displayed (both the user supplied name and official name are searched). I searched on “Intermill”. My officially supplied name is Caitlin Intermill, but I altered my profile to read Caitlin Morgan.

6. Gap 23 ability for user to enter personal information and allow restriction based on system defined role If I have not made my profile information available to the public, this is the displayed information. If I have made my information available to the public, this is the displayed information.

7. Glossary System defined role: roles which are set forth by the system and cannot be altered such as guest, faculty or students.

8. Comments Integration Details: May want to pull in information from University central database. Profile becomes a tool available to people within their My Workspace –They can create/edit/ delete information from there. Members of a site, can view others profiles at the site information tool within the tool –The profile link only displays for those that have turned it on and if the user looking at it has access based on their role. –Since students do not see the participant list for their classes now, they need to see a list of ‘profiles available’ or something like that on the site info page. Screen shots is following slides

9. New Profile tool… Add new button for the profile tool

10. Profile Editor… Need to add a preview button for consistency with other CTNG forms Choices are consistent with institution created roles for course sites

11. Go to a site > Site Info Tool (instructor / owner / assistant view) Add Profile Icon or link in front of names where a profile is ‘turned on’ For student view in courses: Only instructors, assistants and public-profiled students are in list Only show profile link, name, username and role Title of list changes to ‘Participant Profiles Available’ For project sites: All members are in participant list for all users to view Only show profile link for those that have made their profile public

12. Public Profiles available from Gateway in Profile tool… Add new button for the profile tool

13. Public profile views… See oncourse screen shots for public profile tool (slides 5 -6)

14. View profile from any list, including presence Meta data is configurable by institution – that which is editable and also what comes from an external authority Each meta data item has a flag for public viewable or not the view of data gives all or the subset based on the public view flag Tool that displays the info based on permissions (similar to adding fields to event) Level 2 – new tool, permissions, config file