1. Site License Advisory Team May 31, 2012 meeting

2. Agenda 1.Acrobat Enterprise License Agreement 2.Microsoft CoreCAL Server Licenses 3.Parallels Renewal 4.SPSS Renewal 5.Anti-Malware 6.New Software Versions 7.Summer renewals 8.SLS Request Fulfillment Process

3. Adobe Acrobat ELA Acrobat ELA is in place –Please distribute the software! –300 individuals have downloaded the software for installation –Total estimated cost savings per year: $52,000 –Total estimated compliance avoidance: $1.6 million Has Acrobat been added to your images? Issues with Acrobat?

4. Microsoft CoreCAL Servers CoreCAL Servers are now licensed for all of OSU Includes: –Windows servers (including HPC), and Windows External Connector (not RDS external connector!) –Sharepoint servers, including Sharepoint Server for Internet Sites –Exchange servers and Exchange Standard External Connector –Lync servers and Lync Standard External Connector –Systems Center Config Manager server and server MLs –Forefront for all servers Total estimated savings per year: $34,000

5. Parallels Renewal Parallels has provided a price increase in order to renew maintenance OCIO has renewed at a much lower level than originally expected, saving (est.) $30,000 for our license

6. SPSS Renewal OCIO Site Licensing and OSU Purchasing are in discussions with SPSS –Pending final quote –Codes expire tomorrow, with 30-day grace period (hard-fail June 30). –All customers notified of expiration and grace period –Cost: No increase this year

7. Anti-Malware Renewal Current McAfee agreement expires on Sept. 30, 2012 –OCIO Site Licensing has negotiated lower pricing with McAfee, for a better product –OSU MedCenter has agreed to fund 1 year for the university; Site Licensing will still maintain the license: new projected expiration: Sept. 30, 2013 Total Savings: $70,000 university-wide Additional options are available –Forefront and Microsoft Security Essentials Student/Home version of Windows McAfee will be retired, replaced with MSE

8. New Versions New versions planned for roll-out with new request fulfillment, or an alternate distribution method. –MATLAB 2012a (available via The MathWorks) –JMP 10 –Maple 16 –SCCM 2012 and SCEP –Cisco AnyConnect 3.0 –SPSS 20 –SAS for Students (and download for everyone else)

9. New Software Several new items are pending a new distribution system –LabView –Solidworks –Symantec Data Loss Prevention –MS Servers (CoreCAL servers)

10. SLS Request Fulfillment OCIO Site Licensing has hired consultants to improve the workflow of the download site. Key improvements sought include: –Automation of the checkout process –Elimination of paper agreements –Increased access to packages via download –Improved security –Ability to turn on downloads for specific users if necessary –Ability to view distribution records –Ability to tie software to a department –Large file download and distribution

11. Questions/Comments