1. © Services GmbH Project work plan 2/20/2016 1 St. Petersburg, May 18, 2011 Dr. Andrey Girenko www.giraf-pm.com

2. © Services GmbH Basic definitions The work plan shall be broken into work packages (WPs)… 2/20/2016 2...A work package is a major sub-division (sub-project, building block) of the proposed project with a verifiable end-point – normally a deliverable or a milestone in the overall project...

3. © Services GmbH Basic definitions A deliverable represents a verifiable output of the project. Deliverables are often Reports (technical and formal) Technologies (e.g. software, prototypes, demonstrators) Principle publications (e.g. White Paper, website, database, etc.) Etc. 2/20/2016 3

4. © Services GmbH Basic definitions A milestone is a Control point where decisions are needed with regard to the next stage of the project. Examples: End of requirements analysis End of evaluation trial Moment of obtaining one of the core technologies 2/20/2016 4

5. © Services GmbH Features of a WP Size of a WP shall correspond to the size of the project (STREP – 7-12 WPs, IP – 10-18, etc.) Reasonable number of deliverables (2-6) Can/should be broken into TASKs Size of WPs within a project shall be balanced (no super-WP, no micro-WP) Logics underpinned by the goals of the project Do not forget standard WPs (MNG, DISS) Try to avoid mono-participant WPs Think of knowledge transfer and timing 2/20/2016 5

6. © Services GmbH Coming back to our “dummy” project… The overall goal: To improve Math education in Europe, especially for transition from schools to Universities… The basic idea: Game-based collaborative TEL tools for learning Math in social networks. (A STREP project, with 8 partners, budget ca. 4 Meuro) 2/20/2016 6 Start thinking – what is needed to make it happen?

7. © Services GmbH Principle blocks… 1. Requirements analysis 2/20/2016 7 2. Pedagogical scenarios 3. Learner modeling 4.Flexible user interfaces 5. Assessment tools 6. Integration 7. Testing and Evaluation 8. Dissemination and exploitation 9. Management and Coordination

8. © Services GmbH Connections… Requirements analysis 2/20/2016 8 Pedagogical scenarios Learner modeling Flexible user interfaces Assessment tools Integration Testing and Evaluation Dissemination and exploitation Management and Coordination

9. © Services GmbH Pert Chart example: IP 2/20/2016 9

10. © Services GmbH Timing: Gantt Chart 2/20/2016 10 Milestone

11. © Services GmbH User centred design (optional) 2/20/2016 11 ISO standardized approach

12. © Services GmbH Gantt chart: IP using UCD (MS Office) 2/20/2016 12

13. © Services GmbH Conclusions… Be practical, try to imagine how you will run the project While shaping WPs, try to make them easy-to-manage WP titles – try to highlight most innovative aspects of the project Highlight complementarity of activities For every WP try to keep in mind a Leader Use eye-catching graphical presentations Finally, try to get some “external” evaluation of the WP structure 2/20/2016 13 Work plan is one of the important aspects defining the overall success