1. 1 Alma Collaborative Networks

2. 2 Agenda Cataloging network Acquisitions Network Resource Sharing Network 1. 3. 4. 2. 1. Fulfillment Network What is a Collaborative Network ?

3. 3 The Challenges Cooperative collection development Cooperative technical services operations Ability to share information and services Collaboration in different business areas with different systems and partners Ability to operate in hybrid environments

4. 4 What is a Collaborative Network? Each institution can be part of many networks in multiple business areas A group of institutions with relationships/collaboration in a specific library business area (e.g. collection development, resource sharing, remote storage)

5. 5 Types of Networks Fulfillment Central Catalog, Shared Catalog Cataloging ILL via broker, directly between partners Resource Sharing Direct patron interaction Joint acquisitions and negotiations Acquisitions Fulfillment Analytics

6. 6 Cataloging Network Alma members External Catalog

7. 7 Shared Catalog Network Zone Inventory Catalog Local Extensions Shared Record Catalog The Trial Inventory The Trial

8. 8 Cataloging Network Searching Demo Cataloging Network – Shared Catalog

9. 9 Cataloging Network - Searching

10. 10 Enable Network members to manage proprietary information as extensions to shared records Functional highlights Search Authority control Publishing Editing Cataloging Network - Local Extensions Functionality

11. 11 Catalog Inventory Network Zone Inventory Catalog Cataloging Network - Import The Trial

12. 12  Integrate with an external catalog that provides services for an institution  Examples:  Aleph Central Catalog  OCLC WorldCat  Libraries Australia Cataloging Network - External

13. 13 Copy Cataloging – Within Alma Search OCLC World Cat via “Search External resources”:

14. 14 Copy Cataloging – Using Connexion Use the “ActionExport” icon

15. 15 Copy Cataloging – Using Connexion Receive a message that the record was added successfully

16. 16 Synchronization of Records  Publishing to an external catalog is done in order to automatically synchronize either  bibliographic records with embedded holdings information OR  holdings information only

17. 17 Synchronization of Records Settings in Alma’s Metadata Editor

18. 18 Synchronization of Records Unique symbol obtained from OCLC Unique project number obtained from OCLC FTP server and location from which OCLC will take the files Determination if the job will run regularly and if so when Ongoing, Incremental synchronizations are configured via “Publishing profiles”

19. 19 Cataloging Network Value  Share cataloging expertise  Share cataloging resources  Maintain institution proprietary/local/private information  Benefit from an up-to date catalog  Overall view of network members inventory resources

20. 20 Acquisitions Network “Buying” Office

21. 21 Acquisition Network Joint Electronic Resources Privately Owned Electronic Resources Network Zone

22. 22 Joint Electronic Resources LexisNexis Academic Member 1 Network Zone Member 2Member 3 Member N  Indicate to which member/s it is available for  Assign specific coverage per member  Activate proxy per member  Indicate to which member/s it is available for  Assign specific coverage per member  Activate proxy per member

23. 23 Resolving User’s Institution Network Zone Calculate Services OpenURL

24. 24 Acquisitions Network Value  Negotiate purchasing of electronic resources as a group of institutions  Manage shared electronic resources once  Maintain institution proprietary local/private information

25. 25 Resource Sharing Network Resource Sharing Alma and non-Alma partners External broker

26. 26 Resource Sharing – External Broker Publish BIB+Holdings Search (e.g. Z39.50) External Broker ItemRequested ItemShipped AcceptItem ItemCheckedOut ItemCheckedIn NCIP Based Integration Examples  Relais D2D  ILLiad  NRE Examples  Relais D2D  ILLiad  NRE

27. 27 Integration Profile (ISO-ILL) Integration Profile (ISO-ILL) Workflow Profile (External Broker) Workflow Profile (e.g. No Recall Allowed) Resource Sharing – Peer to Peer Institution A Institution B Supplier of Last resort Request

28. 28 Resource Sharing – Peer to Peer Request Ship\Reject Receive Return Received Returned Partner/ Lending Institution Borrower Institution ISO-ILL Based Integration

29. 29 Resource Sharing Network Value Automation of resource sharing activity minimal manual mediation Minimal configuration Cost efficiency Faster turn around of resources Better tracking of resources

30. 30 Fulfillment Networks Fulfillment Walk In and Return Direct Requesting

31. 31 Fulfillment Network Patron of Institution B wants to get services at a Institution A desk, for an Institution A resource B Lookup/Search A Service Patrons of Share Patrons with [Visitor] John Smith [Home Institution] John Smith Patron @ APatron @ B

32. 32

33. 33

34. 34 Effective sharing of resources No manual mediation No management of shared user records Fulfillment Network Value

35. 35 Multiple Collaborations - Example “Typical” Consortia Shared Catalog Joint Selection and Purchasing Resource Sharing “Typical” Consortia Shared Catalog Joint Selection and Purchasing Resource Sharing “Regional" Buying Office Shared Purchases of E Resources “Regional" Buying Office Shared Purchases of E Resources Member1 NZ Institution A Institution B

36. 36 Alma Collaborative Networks Empowering consortia with advanced collaboration capabilities in different business areas Create multiple collaborations in, across and beyond the network members Reduce costs by leveraging collaborations Provide the ability to work in hybrid environments Provide the ability to manage incremental, ongoing changes to member structure

37. 37 Thank You