1. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Chapter 11&12: Database Management System & Information Systems

2. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Computing Essentials 2012: Making IT Work for You 12-2 McGraw-Hill Introduction to Databases Like a library, secondary storage is designed to store informationLike a library, secondary storage is designed to store information End users need to understandEnd users need to understand –How such stored information is organized using data field, records, files and databases –The different types of databases and structures Competent end users need to be able to find information that is stored in databasesCompetent end users need to be able to find information that is stored in databases

3. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Computing Essentials 2012: Making IT Work for You 12-3 McGraw-Hill Data Examples of data includeExamples of data include –Facts or observations about people, places, things, and events –Audio, music, photographs, and video Two ways to view dataTwo ways to view data –Physical view –Logical view

4. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Computing Essentials 2012: Making IT Work for You 12-4 McGraw-Hill Data Organization CharacterCharacter FieldField RecordRecord FileFile TableTable DatabaseDatabase Key FieldKey Field Batch Versus Real-Time ProcessingBatch Versus Real-Time Processing

5. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Computing Essentials 2012: Making IT Work for You 12-5 McGraw-Hill Key Field Unique identifier also known as primary fieldUnique identifier also known as primary field Common examplesCommon examples –Social Security Number –Student Identification Numbers –Employee Identification Numbers –Part Numbers –Inventory Numbers

6. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Computing Essentials 2012: Making IT Work for You 12-6 McGraw-Hill Batch Processing Batch processingBatch processing –Data is collected over a period of time and the processing happens later all at one time

7. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Computing Essentials 2012: Making IT Work for You 12-7 McGraw-Hill Real-Time Processing Real-time processingReal-time processing –Also known as online processing because it happens immediately during the transaction

8. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Computing Essentials 2012: Making IT Work for You 12-8 McGraw-Hill Databases Collection of integrated dataCollection of integrated data –Logically related files and records Databases address data redundancy and data integrityDatabases address data redundancy and data integrity Need for databasesNeed for databases Database managementDatabase management

9. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Computing Essentials 2012: Making IT Work for You 12-9 McGraw-Hill Need for Databases SharingSharing SecuritySecurity Less data redundancyLess data redundancy Data integrityData integrity

10. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Computing Essentials 2012: Making IT Work for You 12-10 McGraw-Hill Database Management DBMS engineDBMS engine Data definition subsystemData definition subsystem –Data dictionary Data manipulation subsystemData manipulation subsystem –Query-by-example –Structured query language (SQL) Application generation subsystemApplication generation subsystem Data administration subsystemData administration subsystem

11. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Computing Essentials 2012: Making IT Work for You 12-11 McGraw-Hill DBMS Structure DBMS programs are designed to work with data that is logically structured or arrangedDBMS programs are designed to work with data that is logically structured or arranged Data models define rules and standards for data in a databaseData models define rules and standards for data in a database Five common data models areFive common data models are –Hierarchical database Hierarchical databaseHierarchical database –Network database Network databaseNetwork database –Relational database Relational databaseRelational database –Multidimensional database Multidimensional databaseMultidimensional database –Object-oriented database Object-oriented databaseObject-oriented database

12. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Computing Essentials 2012: Making IT Work for You 12-12 McGraw-Hill Hierarchical Database Fields or records are structured in nodesFields or records are structured in nodes Nodes are points connected like branchesNodes are points connected like branches One parent per node; a parent has several child nodes (one-to-many relationship)One parent per node; a parent has several child nodes (one-to-many relationship) Return

13. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Computing Essentials 2012: Making IT Work for You 12-13 McGraw-Hill Network Database Hierarchical node arrangementHierarchical node arrangement Each child node may have more than one parent node (many-to-many relationship)Each child node may have more than one parent node (many-to-many relationship) Additional nodes are called pointersAdditional nodes are called pointers Nodes can be reached through multiple pathsNodes can be reached through multiple paths Return

14. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Computing Essentials 2012: Making IT Work for You 12-14 McGraw-Hill Relational Database Data stored in table called a relationData stored in table called a relation Tables consist of rows and columnsTables consist of rows and columns Tables related via a common data itemTables related via a common data item Return

15. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Computing Essentials 2012: Making IT Work for You 12-15 McGraw-Hill INFORMATION SYSTEMS

16. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Computing Essentials 2012: Making IT Work for You 12-16 McGraw-Hill Organizational Information Flow Information flows vertically and horizontally throughout an organizationInformation flows vertically and horizontally throughout an organization Information systems support the natural flow of information within an organization’s structureInformation systems support the natural flow of information within an organization’s structure 5 Functional Areas5 Functional Areas5 Functional Areas5 Functional Areas Management LevelsManagement LevelsManagement LevelsManagement Levels Information FlowInformation FlowInformation FlowInformation Flow

17. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Computing Essentials 2012: Making IT Work for You 12-17 McGraw-Hill Five Functions of an Organization AccountingAccounting MarketingMarketing Human ResourcesHuman Resources ProductionProduction ResearchResearch Return

18. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Computing Essentials 2012: Making IT Work for You 12-18 McGraw-Hill Management Levels Management is usually divided into three levels: Top, Middle, and SupervisorsManagement is usually divided into three levels: Top, Middle, and Supervisors Return

19. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Computing Essentials 2012: Making IT Work for You 12-19 McGraw-Hill Information Flow (1 of 2) Each level of management has different information needsEach level of management has different information needs The information flows to support these needsThe information flows to support these needs –Top management Vertical, horizontal, and externalVertical, horizontal, and external –Middle management Vertical and horizontalVertical and horizontal –Supervisor Primarily verticalPrimarily vertical Return

20. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. Computing Essentials 2012: Making IT Work for You 12-20 McGraw-Hill Information Flow (Page 2 of 2) Return